Program Administrator

Essential Duties

1. In support of the overall mission, plans, directs and oversees programmatic activities. 2. Develops, implements, and maintains operational policies and procedures. 3. Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program. 4. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 5. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. 6. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. Develops metrics to identify and measure the success of the program. 7. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops and manages the program's operating budget. 9. Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 10. May perform other duties as assigned.

Required Education and Experience

Bachelor's Degree in a related field and two years of related experience or an equivalent combination of education and experience.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Position Focus:

Performing administrative, program, and office activities including, but not limited to, making travel arrangements, managing IT needs, determining logistical needs for lectures, seminars, and conferences, and hosting visitors. Responsible for the full range of the project management lifecycle: discovery initiate planning, executing, monitoring, and controlling, and closing. Responsible for creation of Institutional Review IRB)/Human Investigation Committee (HIC) protocols and reports for submission to Yale HIC and any outside IRBs, serving as primary liaison, including monitoring the review process, ensuring submission, renewal and amendment as well as training for all research team staff as needed. Manage project staff, including, hiring, training and ongoing development as well as investigator activities, to ensure that the study is recruiting/training subjects and that study is operating properly and efficiently. Certify HIC and HIPAA standards are being adhered to. Monitor group tasks on a daily basis, advising regularly on issues regarding interaction with subjects, collection of reliable data, participant attrition, etc. Lead the design and development of project plans and interact regularly with project teams and others in completion of the work and communicating status. Developing tables and appendices for NIH project reports and formatting all project documents. Supporting updating needs of the DM Lab website. Ensuring smooth office workflow by maintaining supplies, scheduling and coordinating meetings, such as research group meetings. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. Please note this position will entail coordinating one or more projects.

Preferred Education, Experience and Skills:

Bachelor's or Masters' degree with at least three years of experience working on managing projects. Prior experience managing healthcare projects is not required but will be helpful.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.