Program Administrator

Position Details

Position Information

Recruitment/Posting Title Program Administrator Job Category Staff & Executive

• Project/Program Management/Planning Department RWJ-Medicine-Cardiology 5-Meb Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Administrator for the department of Medicine at the Robert Wood Johnson Medical School.

Under the direction of the Chief of the Division of Cardiology, the Division of Cardiology is seeking an Administrator to provide support to leadership within the Division. Oversight of all operational, financial, communications and educational activities for a growing department, including research revenue, grants and the management of division budgets.

Among the key duties of this position are the following:

• Supervises over-all operations of the division.

• Leads divisional physician engagement initiatives.

• Evaluates new and existing programs, and conducts comprehensive assessment of facility requirements, faculty support, equipment purchases, office supplies, funding, and staffing. Reports findings to Division Chief and Sr. Director of Administration for action.

• Helps operationalizing faculty schedules, projects and new program development, with the approval of the Chairman's Office.

• Assists in managing the division financial office; performs analyses to identify revenue collection issues, reconciles expenses and develops business plans under the direction of the Division Chief, with final approval given by the Sr. Director of Administration.

• Ensures that financial and management systems are accurately maintained.

• In conjunction with the Chairman's Office, oversees faculty affairs process for the division including faculty hiring and onboarding, promotions, reappointments, etc.

• Prepares regular and special reports to interpret financial directives and to establish policies for carrying out directives. Implements changes to procedure with the approval of the Division Chief and Sr. Director of Administration.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Exempt Grade 28S Position Salary Annual Minimum Salary 89548.000 Annual Mid Range Salary 113278.000 Annual Maximum Salary 137008.000 Standard Hours 37.50 Union Description Non-Union Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree in Finance, Business Administration, Information Technology plus four (4) years of progressively more responsible experience in the management of fiscal activities and financial analysis, preferably in higher education/academic environment.

• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Strong communication skills, organized, problem solving and leadership skills.

Preferred Qualifications

• Two (2) years of experience at the supervisory/managerial level.

• Experience with computer-based accounting systems.

• Knowledge in using and understanding the Rutgers Cornerstone administrative systems.

Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.

• Work Environment: Moderate noise (examples: business office with computers and printers, light traffic).

Special Conditions

Posting Details

Posting Number 24ST1544 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's degree in Finance, Business Administration, Information Technology plus four (4) years of progressively more responsible experience in the management of fiscal activities and financial analysis?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application