Program Administrator

Job Req ID: 113618

Program Administrator

The Center for Immersive Learning and Digital Innovation at the Johns Hopkins School of Nursing (JHSON) is an internationally recognized simulation and immersive learning center within the JHSON. The center support simulation-based education, research, and leverages multiple forms of technology to enhance the overall mission of the Johns Hopkins University School of Nursing including interdisciplinary education and healthcare delivery to promote patient safety.

We are seeking a Program Administrator who is part of the Simulation Center team. The Program Administrator reports to the Associate Dean for Simulation & Immersive Learning and works in close collaboration with the simulation team, Program Directors, faculty, and staff to operationalize the center's objectives. Core responsibilities will include execution and continuous evaluation and improvement of the planned activities of the center including information management and sharing; oversight and coordination of the center's educational and research endeavors; ensuring execution of day-to-day operations; budget and equipment management, and communication.

Specific Duties & Responsibilities

Program Management

• Works directly with the Associate Dean for Simulation & Immersive Learning and the Director of Simulation to set up, modify, and implement protocols, policies, and processes that contribute to systematic management and infrastructure of the Center that is consistent with the mission of the JHSON.

• Execution and continuous evaluation and improvement of the planned activities.

• Support of the center's day-to-day operations and the educational programs that the center supports.

• Works with the simulation team and faculty to coordinate program scheduling and management of simulation and immersive learning and research activities related to simulation and immersive learning.

• Contributes to the mission and goals of the JHSON institution-wide strategic initiatives, assuring compliance with accreditation and other applicable federal, state, and local regulatory agencies.

• Supports and maintains the accreditation processes set forth by the Society for Simulation in Healthcare (SSH), including co-leading or assisting the accreditation lead in setting and adhering to timelines, collecting or creating documentation, and supporting accreditation committees.

• Applies advanced knowledge of program management to optimize personnel development, fiscal and departmental operations, performance improvement, and program development.

• Ensures that research, tours, and equipment requests related to simulation and immersive learning are coordinated with the simulation team.

• Serve as the Center's functional lead/administrator for simulation reporting systems. This includes, project management, designing and maintaining reports, meeting minutes, maintaining, and supporting simulation training programs.

• Screens, triages, responds to, and follows up on all incoming communications in an efficient and organized manner.

• Coordinate special projects that emanate from the Center for Simulation & Immersive Learning.

• Coordinates educational opportunities internal and external to the JHSON including invitation management, tracking, and reporting responses, and handling other event details such as catering, location, and program evaluation.

Fiscal

• Works with the Director of Simulation to develop an operational plan and budget and oversees the Center's daily budget.

• Assists in the preparation of the yearly operating and capital budgets, monthly reporting and management of departmental funds, joint administrative agreements, tracking of research grants, contracts, and affiliation agreements.

• Prepares cost proposals for potential Simulation Center users and completes invoicing upon project completion.

• Supervises grant budget management and financial functions, ensuring that tasks are completed in accordance with institutional policies and procedures.

• Oversees all capital requests and expenditures; develops and maintains vendor relationships.

• Maintains records of expenditure within university policies.

Additional Knowledge, Skills, & Abilities

• Knowledge of and experience in technology applications for teaching, learning, and training.

• Strong technical skills including proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) required.

• Demonstrated knowledge of project management processes and software applications.

• Excellent communication skills and skills related to project organization, decision making and attention to detail.

Minimum Qualifications

• Bachelor's Degree.

• Two years related experience.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree in Business, Accounting, Finance, Systems Operations, Healthcare Administration, or related field.

• Three (3) years of managerial experience in operations or project and people management role or related experience.

• Experience in healthcare and/or healthcare education highly desired.

Classified Title: Program Administrator

Role/Level/Range: ATP/03/PB

Starting Salary Range: $45,700 - $80,000 Annually ($62,850 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: Monday - Friday 8:30 -5:00

Exempt Status: Exempt

Location: Hybrid/School of Nursing

Department name: Simulation/Clinical Labs

Personnel area: School of Nursing

Total Rewards

The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week