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Program Administrator

Expired Job

Georgetown University Washington , DC 20319

Posted 4 months ago

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Program Administrator

The Program Administrator manages the financial and administrative operations of the Landegger Program in International Business Diplomacy (IBD). Duties include but are not limited to:

Budget Management

  • Serve as Requisitioner, Expense Preparer, Departmental Administrator, Department Financial Manager for Sponsored Projects, and Financial Reporter in GMS.

  • Manage the quarterly budget reconciliation (BAR) process for all funds.

  • Provide budget forecasting and reports.

  • Execute all financial transactions, including but not limited to ordering supplies, preparing documentation for contracts and reimbursements, and managing/procuring equipment.

  • Manage and reconcile ProCards for IBD. Ensure compliance with policies on card use.

  • Manage administration of grants for IBD. Assist faculty as needed with grant management (budgets, compliance, reports, etc.)

  • Track donations and gifts to IBD.

  • Manage petty cash.

  • Perform other related tasks as appropriate.

Program Administration

  • Serve as Timekeeper in GMS. Ensure timely payroll administration and leave reporting for IBD employees.

  • Work with the SFS HR team to ensure that IBD recruiting, hiring, training, termination, and payment practices are carried out in accordance with promulgated HR policies and procedures.

  • Supervise student employees.

  • Prepare supporting documentation for all IBD academic appointments for adjuncts, visiting, and regular faculty, working with the SFS Manager of Faculty Affairs.

  • Assist the Director and Deputy Director in fundraising activities and program representation.

  • Oversee maintenance of IBD offices, program space, and equipment. Coordinate with the SFS Dean's Office regarding capital needs/projects.

  • Manage IBD faculty onboarding and support, including coordination of course reserves, book orders, and other related activities, working closely with the IBD Program Technical Coordinator.

  • Guide and support the IBD Director, Deputy Director, and faculty on administrative matters as necessary.

  • Manages front desk in IBD office. Works with student employees to maintain an appropriate business environment for students, faculty and guests.

  • Assists Deputy Director with calendar and scheduling.


  • Bachelor's degree in business, higher education administration, or related field

  • 2-3 years of related program administration and budget management experience, preferably in higher education, or an equivalent combination of education and experience

  • Excellent interpersonal and written communication skills and a commitment to outstanding customer service are essential

  • Proficiency in the Workday Financials system

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

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Program Administrator

Expired Job

Georgetown University