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The Program Administrator manages the financial and administrative operations of the Landegger Program in International Business Diplomacy (IBD). Duties include but are not limited to:
Serve as Requisitioner, Expense Preparer, Departmental Administrator, Department Financial Manager for Sponsored Projects, and Financial Reporter in GMS.
Manage the quarterly budget reconciliation (BAR) process for all funds.
Provide budget forecasting and reports.
Execute all financial transactions, including but not limited to ordering supplies, preparing documentation for contracts and reimbursements, and managing/procuring equipment.
Manage and reconcile ProCards for IBD. Ensure compliance with policies on card use.
Manage administration of grants for IBD. Assist faculty as needed with grant management (budgets, compliance, reports, etc.)
Track donations and gifts to IBD.
Manage petty cash.
Perform other related tasks as appropriate.
Serve as Timekeeper in GMS. Ensure timely payroll administration and leave reporting for IBD employees.
Work with the SFS HR team to ensure that IBD recruiting, hiring, training, termination, and payment practices are carried out in accordance with promulgated HR policies and procedures.
Supervise student employees.
Prepare supporting documentation for all IBD academic appointments for adjuncts, visiting, and regular faculty, working with the SFS Manager of Faculty Affairs.
Assist the Director and Deputy Director in fundraising activities and program representation.
Oversee maintenance of IBD offices, program space, and equipment. Coordinate with the SFS Dean's Office regarding capital needs/projects.
Manage IBD faculty onboarding and support, including coordination of course reserves, book orders, and other related activities, working closely with the IBD Program Technical Coordinator.
Guide and support the IBD Director, Deputy Director, and faculty on administrative matters as necessary.
Manages front desk in IBD office. Works with student employees to maintain an appropriate business environment for students, faculty and guests.
Assists Deputy Director with calendar and scheduling.
Bachelor's degree in business, higher education administration, or related field
2-3 years of related program administration and budget management experience, preferably in higher education, or an equivalent combination of education and experience
Excellent interpersonal and written communication skills and a commitment to outstanding customer service are essential
Proficiency in the Workday Financials system
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