Professional Development Administrative Assistant

ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our "promote from within" culture. We offer professional development, a comprehensive benefits package, a hybrid work model with both remote and in-office work, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. Join us in Inspiring Hope and Building Futures.

Our Benefits:

• Medical, prescriptions, dental and vision insurance

• Retirement savings plan with company match

• Company-paid and supplemental life insurance

• Flexible spending accounts

• Paid vacation, sick and personal leave

• 11 paid holidays

• Professional development and training

• Tuition reimbursement

• Employee referral bonus program

• Flexible work arrangements

JOB SUMMARY: The Professional Development Assistant provides administrative and clerical support in all areas of professional development: orientation, professional development (internal and external), and mandatory retraining. The position provides administrative coordination of day-to-day activities of the Professional Development unit; implements structures to support and document training in all departments; conducts assigned training courses; and participates in developing unit goals, objectives and systems.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Provide support for professional development trainers including class reminders, space/materials preparation, and paperwork collection.

• Provide oversight of professional development materials, curriculum notebooks, equipment, supplies and training spaces, including room arrangements.

• Serve as professional development registrar, including customer service (LMS helpdesk) and LMS system management (class loading, registration, and class closing based on class sign-in sheets).

• Maintain training documentation.

• Provide training, including LMS training and other courses commensurate with skills and knowledge such as CPR, First Aide, Cultural Competence and Communication, Non-violent Crisis Intervention (CPI), and Characteristics and Needs of Individuals Served (trainer training provided).

• Participate in developing unit goals, objectives and systems.

• Perform other job-related duties as assigned.

EDUCATION and EXPERIENCE:

• High school diploma or equivalent

• 2 years administrative experience including experience with a Learning Management System or database management

• Experience in training, teaching or public speaking

SKILLS and COMPETENCIES:

• Skills in data entry and database use

• Ability to communicate effectively in writing, verbally, and public speaking

• Organizational skills and attention to detail