Production Coordinator

Quadgraphics Malvern , PA 19355

Posted 2 months ago

Employees at Quad thrive at the intersection of thinking, making and marketing. As we continue to take the bold steps necessary to transform our offering, our goal is to provide our clients with the most powerful integrated marketing platform. We're all partners in our company, committed to do the right thing, trusting the process, innovating for the future, growing the business, believing in each other, and having a little fun along the way.

The primary role of the Production Coordinator is to coordinate the efforts of all advertising print projects as they are processed through production, proofreading, creative and prepress. Responsibilities include project management and scheduling. Candidate will also perform modifications as needed to assist production team. Must be creative and have the ability to multitask on multiple projects in a fast-paced environment.


  • Coordinate end-to-end delivery of simultaneous marketing initiatives including circulars and digital elements.

  • Check all content for accuracy and completeness. Heavy emphasis on proof-reading.

  • Check all copy and images thoroughly on proofs

  • Communicate priorites to team to ensure timely completion of projects.

  • Assist with issuing information relative ad planning and layouts

  • Understand complexity of ad versioning

  • Resolve all conflicts with client-supplied information.

  • Collaborate with team to help manage project timelines to ensure timely workflow

  • Revise ads as required through the proofing process, checking for missing elements, re-arranging copy blocks and other ad elements as needed

  • Work with brand standards and guidelines

  • Work efficiently through high volumes, meeting tight deadlines

  • Provide additional support on special projects as needed

  • Learn job tracking system and assist in managing projects

  • Follow established proofing and check-off procedures

  • Demonstrate the ability to perform well and remain organized under tight deadlines

  • Attend scheduled production meetings


  • Bachelors degree in Graphic Design or related field

  • Proficiency in all Mac-based, industry-standard software programs including, but not limited to: Microsoft Office, Adobe Creative Cloud - InDesign, Photoshop and Illustrator, and Acrobat

  • Cross platform capabilities (Mac/PC)

  • Knowledge of creating and working with templates; including page formatting of copy, placing photos and artwork; preferred

  • Be consistently professional and represent Quad in a very positive way

  • Positively handle client's requests for ad changes and various needs

  • Be courteous and respectful of being a guest on-site at a client's office

  • Remain organized; be able to think independently

  • Possess a detail-oriented approach to work delivery with attention paid to accuracy

  • Exhibit a positive attitude and respect toward others

  • Be able to operate with minimal supervision

  • Working knowledge of network, internet, and email communication systems

  • General understanding and knowledge of e-marketing vehicles and specifications

  • General advertising, marketing and media terminology and processes

  • Ability to speak, read and write in the English language

  • Other duties as assigned

Additional Company Information:

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging - a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

Drug Free Workplace

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Production Coordinator