Production Administrator - Live Events

At BI WORLDWIDE, we are committed to creating belongingness, where D&I is a priority. We invite you to join us as we continue to expand our culture of inclusivity, collaboration, and authenticity together.

Our Meetings & Shows team is seeking interest for a talented Production Administrator - Live Events to support their off-site and freelance staff with corporate meetings, events and shows.

Responsibilities:

• Support field staff and freelance team

• Organize workflows to meet BIW specifications and deadlines

• Oversee project costs as developed by the Producer, and process financials

• Interface with BIW accounting -- PO requests, SIFs, invoices

• Anticipate bottlenecks, identify risks, and escalate issues

• Ensure compliant use of branding and templates

• Manage production and crew travel

• Manage all insurance and COI needs

• Archive final documents and media files

• Department Support

• Database management

• Facilitate & Manage CR requests

• Manage ASCAP licensing

• Promote process improvement

• TCSI's submissions to clients after each show

• Manage award Submissions

• Maintain and modify department templates

• Manage project archive folders

• Onboard new department hires

Requirements and Skills:

• Excellent interaction skills with strong leaders

• Proven experience as an events production manager

• Adept in financial accounting and budgeting

• Outstanding communication ability

• Ability to handle multiple projects under tight deadlines

• Excellent organizational and leaderships skills

• Proactive and resourceful

• Attention to detail

• Strong decision-making skills and a results-driven approach

• Strong proficiency in MS Office, OneDrive, SharePoint

• Minimal travel