Product Line Administrator

Overview

The Product Line Administrator is responsible for supporting all pre-award and post-award activities. The Product Line Administrator is responsible for supporting development of quotes in response to customer request for quotes (RFQs) and solicitations by sourcing product, estimating costs, processing documentation, and developing/issuing quotes to customers. Additionally, the Product Line Administrator is responsible for providing administrative support for order fulfillment activities.

Responsibilities

This position description is subject to change at any time as needed to meet the requirements of the program or company.

Responsibilities include, but are not limited to:

• Provide administrative support to the product line team (e.g. sales order entry, quote log maintenance, AP/AR support, supplier setup, purchase requisition issuances, shipment processing, managing bills of material, reviewing/distributing technical data packages, create/issue work orders, etc)

• Support development of accurate and competitive quotes for customers by sourcing product and estimating costs (e.g. freight, packaging, direct labor, part alterations, and other direct costs)

• Ensure all orders are compliant to all export/import regulations and local/international law by confirming product classifications (e.g. ECCN/USML, Schedule B, etc), gathering supporting documentation (e.g. End-User Statements), and collaborating with legal/compliance to acquire necessary export licenses

• Generate and issue quotes to customers and maintain quote data and statuses within the quote log

• Confirm important details and gather documentation from suppliers (e.g. part alteration, alternate PN validation, MSDS, traceability, product certifications, etc)

• Coordinate with cross-functional team(s) to address special requirements, manage order prioritization, fill stock orders, and provide general troubleshooting for order fulfillment (e.g. ERP errors, missing supplier documentation, short-shipment management, non-conforming material investigations, etc)

• Issue credit card purchase orders to suppliers when necessary

• Update and maintain accurate data in system(s) of record

• Other duties as assigned

PHYSICAL REQUIREMENTS:

Stand, Sit, Walk, Talk, Climb (Stairs/Ladders), Push or Pull, Balance, Bend, Stoop, Kneel, Crouch, Craw, Reach, Talk, Hear, See, Taste, Smell, Repetitive Motion, Eye/Hand Coordination, Fine Manipulation, Lifting Up to 10 Pounds, Carrying Up to 10 Pounds

ENVIRONMENTAL CONDITIONS:

Fumes/Mists, Gases/Odors, Dust/Dirt, Wet/Slippery Surfaces, Humid, Extreme Temperatures, Mechanical Hazards, Electrical Hazards, Chemical Hazards, Radiant Energy Hazards, Burn Hazards, Vibration, Sharp Objects/Tools, Heavy Machinery, Moving Parts, Noise

Qualifications

MINIMUM REQUIREMENTS:

• High School diploma or equivalent preferred

• 3+ years of procurement, sales, customer service, or administrative experience

• Good communication, problem solving, organizational, time management, and mathematical skills

• Must be able to pass pre-employment drug screen and background

• Working knowledge of Microsoft Suite (Word, Excel, Outlook, Access, and PowerPoint)

PREFERRED REQUIREMENTS:

• Excellent communication skills

• Strong organizational skills, time management, and attention to detail with a focus on quality results

OTHER:

• The selected applicant will be subject to a background check and drug testing

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.