Procurement Team Manager - Facilities And Construction

Working Title: Procurement Team Manager

• Facilities and Construction

State Role Title: Procurement Manager II

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

College/Division: Finance

Department: 300119 - Aux-Proc & Mat Mgt

Pay Rate: Pay Range

Beginning Review Date: 05/31/2024

Specify Range or Amount: $78,000 - $84,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? Yes. This successful candidate must complete a statement of personal economic interest prior to their first day of employment.

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Department of Procurement Services is responsible for the contracting of goods, services and construction for the University. In addition, we oversee the University's Supplier Diversity initiative and all university related e-Procurement (eVA) processes.

Duties and Responsibilities:

• Team leadership of six professional Buyers/Contracting Officers, responsible for the contracting of Facilities Management Goods and Services, Furnishings and Equipment, A/E and Construction Services, Utilities, and Athletics Goods and Services. Team leadership includes all supervisory responsibilities in accordance with departmental/university policy and applicable laws. These responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and counseling employees.

• Administration of the procurement program for professional services and major construction projects.

• Participates in the development and refining of policies and procedures guiding Procurement Services.

• Establishes training programs, processes and procedures for team members in need of improved skill set to create a best-in-class team.

• Strategic planning and project management.

• Developing specifications and scopes of work, soliciting, negotiating, and awarding contracts for goods, services and construction.

• Ensuring the preparation, submittal, and management of required documents, manuals and university/state reporting in a timely manner.

• Develops and maintains on-going and productive relationships with contractors and internal/external stakeholders.

• Adheres to strong customer service focus and supports continuous improvement activities.

• Ensuring procurement processes and files for all commodities meet set levels of expectation.

• Ensures that departments adhere to standards, rules, and regulations set forth by Policy and Applicable Law. Addresses compliance issues and provides training/instruction to prevent non-compliance.

• Supporting university Supplier Diversity initiative through sourcing, outreach, and reporting efforts.

• Assists in the planning and implementation of new initiatives, and policy/processes related to changes in legislation.

• Responds to FOIA and Audit requests related to team procurements.

Qualifications:

• Excellent communication and leadership skills.

• VCCO certification or the ability to obtain within 18 months of hire is required.

• Strong knowledge of procurement processes, contract negotiation, and quality management; knowledge of these processes specific to A/E services and construction are a plus.

• Excellent negotiating and verbal/written communication skills.

• Strong computer/system skills for the efficient usage of a variety of systems/software (this position currently utilizes Microsoft Word / Excel / PowerPoint, eVA, Cobblestone Contract Insight, BITS, GC Pay, PeopleSoft Finance, Teams, Zoom, Outlook, Adobe).

• Strong ability to gather, analyze and report data.

• Critical thinking is crucial for this position, enabling the evaluation of complex situations, problem-solving, and making well informed decisions.

• Proven ability to manage and/or track progress of multiple projects and human resource needs simultaneously.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Additional Posting Information:

The normal working hours of this position are Monday

• Friday 8 a.m.

• 5 p.m.; however, there are times when special circumstances necessitate contract review/signature during evening / weekend / holiday hours and this position is responsible for ensuring that it occurs either through their own availability or working with team members to ensure availability to meet customer needs. These special situations are typically related to Athletic championship/bowl events/travel.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.