Procurement Specialist

Posting Summary

Logo Posting Number STA00232PO24 Job Family Procurement and Inventory Control Job Function Procurement USC Market Title Procurement Specialist Link to USC Market Title https://uscjobs.sc.edu/titles/133573 Job Level P0 - Professional Business Title (Internal Title) Procurement Specialist Campus Columbia Work County Richland College/Division Division of Administration and Finance Department DAF Purchasing and Central Supply State Pay Band 5 Approved Starting Salary $41,258 Advertised Salary Range $41,258 Location of Vacancy Columbia, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule

8:30 am - 5:00 pm with one hour for lunch, the hours per week is 37.50.

Basis 12 months Job Search Category Other Professional

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

Under limited supervision and in accordance with State and University procurement related policies, rules and regulations, administers Task Order Contracts (TOC) and administers procurement of construction contracts, and miscellaneous goods and services purchases. Processes solicitations for Construction bids up to $250,000.00.

Minimum Qualifications

Bachelor's degree and 2 years of work experience that is directly related to the area of employment, or high school diploma and 6 years work experience that is directly related to the area of employment.

Preferred Qualifications

Knowledge of state and University policy and procedures, specifically procurement of construction related services, and experience related to state procurement and/or construction services contracts/administration.

Knowledge/Skills/Abilities

Proficiency in computer operations and working knowledge of Microsoft Office required. Ability to collect, compile and assemble information in a clear and concise manner; to present ideas effectively, orally and in writing; to organize and maintain data (computer and hardcopy) effectively; to establish and maintain working relationships; and to communicate effectively with department personnel and general public.

Job Duties

Job Duty

Administers Task Order Contracts for authorized construction contractors by issuing Request for Quotes (RFQ), delivery orders to low bidder, and changes orders as requested by project managers. Monitors status of delivery orders, and in consultation with project managers, tracks status of contracts to ensure conformance with dollar and time limits and notifies Purchasing Manager to initiate new contract procurement prior to contract expiration. At expiration of contract, processes closing of contract and associated purchase orders. Maintains procurement and contract records for construction IDC.

Essential Function Yes Percentage of Time 40 Job Duty

Processes solicitations for Construction bids up to $250,000. Conducts procurement of construction contracts including advertisement, bidding, and processing of contracts. Coordinates the design-bid-build, Minor Construction and Small Quote project delivery method in accordance with South Carolina Procurement code. Serves as consultant to project managers and departments throughout the University for the purpose of assisting and guiding purchases of construction.

Essential Function Yes Percentage of Time 30 Job Duty

Processes purchase orders for Construction and Goods and Services.

Essential Function Yes Percentage of Time 15 Job Duty

Performs various related administrative tasks including but not limited to receiving correspondence/requests and routing to appropriate departmental personnel, prepares reports as requested, and manually tracks information not available on current systems to meet departmental requirements and support project managers and other administrative staff.

Essential Function Yes Percentage of Time 10 Job Duty

Performs other related duties as assigned.

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date 04/15/2024 Job Open Date 03/15/2024 Job Close Date 06/13/2024 Open Until Filled No Special Instructions to Applicant

This posting is a re-advertisement. Applications previously submitted are still being considered. Previous applicants do not need to reapply.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by June 13, 2024.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance

• Retirement Programs

• Paid Tuition

• Dependent Scholarships

• Annual Leave

• Sick Leave

• 13 Paid Holidays (including an extended December holiday)

• Paid Parental Leave

• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/165669 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have at least a bachelor's degree and 2 years of work experience that is directly related to the area of employment, or a high school diploma and 6 years' work experience that is directly related to the area of employment?

• Yes

• No

• Do you have any purchasing related experience? Please explain.

(Open Ended Question)

Applicant Documents

Required Documents

• Cover Letter

• Resume

• List of References and Contact Information

Optional Documents

• Letter of Recommendation 1

• Letter of Recommendation 2

• Letter of Recommendation 3

• Other Supporting Documents

• Writing Sample(s)/Sample Publications