Procurement Specialist (Travel)

Description

This position will manage the Travel program, including review and approval of travel expense reports, all traveler training, ensure compliance of all transactions and serve as an approver for all travelers. This position will serve as the administrator for all travel related dynamic forms/systems.

Responsible for the data analysis and fraud detection related to the traveler process. This position will be responsible for working closely with the Pcard Manager on the implementation of the Travel/Expense System being implemented in the Fall 2024. Manage implementation.

Update desktop procedures and processes for pcard manual. Responsible for providing training documents/user guides and videos. Troubleshooting throughout the implementation process and ongoing. Communication with users on a daily basis.

Examples of Duties

Review and approval of dynamic forms related to travel, manage new users

Provide access for temporary access for candidates, speakers, etc

Administrator for the Travel/Expense system

Review/approve all travel expense transactions, daily/weekly.

Compliance

• Stay current with existing and new policy matters of the State of Florida, Board of Governors and College regarding travel expenses.

Ensure compliance with all travel related expenses

Report suspected fraud or non-compliant issues immediately

Training

• Conduct all traveler training

Communicate with travelers on a daily basis to answer questions.

Reports

• Run monthly/quarterly travel reports

Serve as backup to Pcard Manager and Procurement Administrator as needed.

Other duties as assigned

Minimum Qualifications

3-5 years of experience with travel programs or related environments

Preferred Qualifications

Bachelor's Degree, preferred.

Experience with Ellucian Banner module or another ERP system.

Experience with travel expense reports and/or travel expense systems

Knowledge of accounting principles

New College of Florida (NCF) is an equal opportunity employer and educational provider committed to a policy of non-discrimination for any member of the NCF community on the basis of race, creed, color, sex, religion, national origin, age, disability, genetic information, veterans' status, marital status, or any other legally protected group status. This policy applies to faculty, staff, students, volunteers, visitors, applicants, and contractors in a manner consistent with applicable laws, regulations, ordinances, orders, and University policies, procedures, and processes.

Benefits vary by position, please visit https://www.ncf.edu/departments/human-resources/employee-benefits/ for more information.

Agency New College of Florida

Address 5800 Bay Shore Rd

Sarasota, Florida, 34243

Phone 9414874587

Website https://www.ncf.edu/