Procurement Specialist - Procurement And Payment Services

Procurement Specialist

• Procurement and Payment Services

Salary: Commensurate with experience

Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits

Location: Procurement and Payment Services

Position Status: Full-time

Hours: Varied

Position Number: 434207/10-920

FLSA Status: Exempt

POSITION SUMMARY:

The Procurement Specialist serves as an expert on Procurement, web functionality, and end user behaviors. This position is responsible for creating efficiencies in business processes for all University departments through the implementation and maintenance of technology solutions and e-Procurement software. Additionally, this position is responsible for managing the purchase order approval process and working with the payment team to ensure procure-to-pay process is operating in an efficient and timely manner.

DUTIES AND RESPONSIBILITIES:

Demonstrates an understanding of application software technology, development methods, and their potential applicability to business problems.

Integrates third party software packages with existing systems

• Unimarket and Banner.

Maintains and supports existing applications and software systems.

Utilizes industry research, end user feedback, and web analytics data to identify and implement opportunities for process improvement.

Partners with vendors and end users to develop technical work plans and projects.

Assesses alternative software solutions for workability and technical feasibility.

Ensures developed programs meet specifications, operate efficiently and are error free through testing.

Solves moderately complex application and programming errors; budget/departmental hierarchy chains, design and interface problems; follow up in a timely manner with all appropriate customers an IT personnel.

Works closely with Unimarket team, and other cross-functional University departments, to execute and deliver on initiatives and cost-savings opportunities.

Procures goods and services through the issuance of e-Procurement Purchase Orders (PO) and in accordance with departmental guidance and/or management strategy.

Monitors outstanding orders to facilitate completion of procure-to-pay process.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor's degree in supply management, business or a related field from an accredited institution.

Two years of related work experience.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Knowledge of current purchasing methods and procedures and regulations governing the purchase of equipment and supplies.

Experience with purchasing management system.

Proficient in Microsoft Word and Excel.

Ability to communicate effectively, both orally and in writing.

Commitment to the University's values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University's Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.