Procurement Specialist IV

Posting Title Procurement Specialist IV Job Requisition Number COA091361 Position Number 108095 Job Type Full-Time Division Name FSD-CP-Capital Contracting Minimum Qualifications

• Graduation with a Bachelor's degree from an accredited college or university, plus five (5) years of experience in a related field.

• Graduation with a graduate degree from an accredited college or university in a related field may substitute up to two (2) years of the required experience.

Licenses and Certifications Required:

• None.

Notes to Applicants

THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS.

The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.

Position Overview

This position will typically be responsible for soliciting contracts of high value, great complexity, and high public interest. The duties of this position include but are not limited to the following:

• Construction Invitation for Bid procurement

• Job Order Contract Procurement

• Procurement exempt construction contracts

• Construction-related professional services procurement such as engineering, architecture, surveying, and other professional services

Ninety (90) day provision for additional vacancy:

When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.

Application Instructions and Top Candidate Requirements:

• A detailed and complete Employment Application is required.

• Employment history dates must include month and year. Please include contact information from previous employers.

• Top Candidates may be subject to a skills assessment.

• The candidate selected for this position may be required to provide proof of education.

• This position will require a pre-employment Criminal Background Check.

Travel:

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Pay Range

$35.04 - $44.67

Hours

Monday - Friday; 8:00 a.m. to 5:00 p.m.

Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.

Note: Effective January 1, 2024, non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period.

Job Close Date 04/04/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications

• Experience with construction or professional services procurements and contracts

• Experience reviewing vendor responses/bids for compliance with contract terms and conditions

• Experience performing financial system contract encumbrances and transactions

• Experience negotiating consultant rates

• Excellent organizational skills

• Attention to detail

• Ability to prioritize tasks

• Excellent customer service skills

• Ability to travel to more than one work location.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Performs source selection and contract formation services including occasional informal solicitations such as Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State's formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQS); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods.

• Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts.

• Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management.

• Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans.

• Performs, as necessary, customer management for one or more departments as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; monitors and reports on the performance of departmental procurement plans.

Responsibilities- Supervision and/or Leadership Exercised:

Performs a lead role in one or more projects and/or programs as assigned.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of public purchasing practices and techniques.

• Knowledge of applicable procurement statutes, ordinances, and codes.

• Knowledge of accounting and budgeting process as it relates to purchasing transactions.

• Knowledge of contract law, terms, and conditions.

• Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards.

• Skill in alternative delivery methods for the procurement of construction and construction-related professional services.

• Skill in informal and all formal source selection processes including price competition

• Skill in contract negotiation and formation, contract management, and contract administration processes.

• Skill in contract category management.

• Skill in computes applications including spreadsheets, databases, and word processing software.

• Skill in establishing and maintaining good working relationships with other City employees and the public.

• Skill in effective oral and written communication.

• Skill in exercising good judgment, tact, and diplomacy.

• Skill in using automated purchasing systems.

• Ability to provide relationship management to assigned customer departments.

• Ability to develop and lead cross-functional teams.

• Ability to resolve complex formal contract disputes.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA

The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.