Procurement Specialist II

Classified

• Position

• Procurement

Job Number 3700246689

Start Date

Open Date 06/21/2024

Closing Date 06/28/2024

GENERAL RESPONSIBILITIES

The position is responsible for accurately analyzing, evaluating, and assessing the variables surrounding requests for overly sensitive and technical procurements and projects and selecting and implementing the most optimal procurement method.

ESSENTIAL FUNCTIONS

• Procure and negotiate major service contracts using the Request for Proposal method of competitive negotiation.

• Procure and negotiate benefit services for both the City of Virginia Beach and the Virginia Beach Schools in the areas Medical and Dental Insurance.

• Solicit proposals and/or bids and plan all procurement activity to secure materials, supplies and services.

• Organize, conduct, oversee and direct all aspects of the procurement process including choosing the best method of source selection, pre-proposal conferences, evaluation committees, and negotiation teams.

• Review and/or draft all procurement documents.

• Negotiate awards, administer contracts, document vendor performance, and authorize change orders.

• Enter Requisitions and Purchase Orders in Oracle and Buyspeed when required.

• Develop, write, interpret, and implement policies and procedures.

• Evaluate and respond to questions, complaints, protests, and disputes.

• Coordinate, plan and procures goods and services relating to new schools and renovations. Read and work with blueprints. Equip and furnish specified areas of new schools and renovations, coordinating and overseeing the delivery, receiving, distribution and installation.

• Negotiate, administer and maintain annual contracts and maintenance agreements.

• Analyze internal and external environments for non-compliance with procurement laws and policies.

• Ensure that the School Division is responsive to changes in the procurement process.

• Interview prospective offerors and bidders to update existing knowledge of market conditions. Advise schools and departments regarding market conditions, trends in business laws, methods, markets and purchasing practices and procedures.

• Train and assist purchasing staff in securing complex purchases, using purchasing software and office computer technology.

• Ensure proper procurement laws, policies, and procedures are followed including all federal, state, and local procurement laws, policies, and procedures, including the Code of Virginia, School Board Policy, and the Sherman Antitrust Act.

• Instruct, train and direct all parties involved with the procurement process.

• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Good understanding of School Board Policy and State Code as it relates to procurement; ability to defend the decisions on all levels and uphold all procurement laws, policies, and procedures; ability to apply and communicate procurement laws, policies, and procedures to persons internal and external to the division to meet the best interest of the School Division; ability to establish effective working relationships both internal and external to the School Division; ability to apply broad computer technology knowledge in wide array of contract evaluations and negotiations; ability to handle conflicts and pressures associated with meeting deadlines, negotiating contracts, and handling protests; ability to supervise professional and clerical staff; ability to provide technical guidance to Architects and Engineers designing specifications and blueprints for projects and new school construction; highly professional with the highest ethical standards.

EDUCATION AND EXPERIENCE

Required: Bachelor's Degree in Business, Marketing, Purchasing, or a related subject. Five or more years of progressively responsible purchasing experience. Experience procuring high-dollar and complex goods and services using both the bid and the RFP process. Proven ability to lead teams in negotiating contracts.

Preferred: Certification as a Certified Professional Public Buyer (CPPB) or a Certified Public Procurement Officer (CPPO).

A comparable amount of training and experience maybe substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, walking, bending, grasping, fingering, repetitive motion, and reaching. Occasional standing, stooping, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Possession of a valid driver's license. Regular and reliable attendance is an essential function of this position.

HOW TO APPLY

Please see "Job Posting Link" below for a complete job description.

External Applicants: If you are interested in applying for this position, you must create an account. Please select "Login and Apply" from the bottom of this posting. After creating an account, please login, complete the online application, and apply for this job.

Eligible Internal Applicants: Follow these instructions to complete a transfer application. After creating an account, please complete the application and apply for this job.

Reports To Director of Procurement

Full Time or Part Time? Full Time

Job Posting Link https://vbschoolscom.finalsite.com/fs/resource-manager/view/c0598ac6-db3e-4a16-8951-244f35544f89

Salary Range: From/To

Salary range: $69,002-$100,651

Salary will be based on job-related creditable years of full-time, verified work experience. Entry-level salary will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the salary will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U19

FTE 1.000

Start Date 2024-2025 School Yr

Additional Job Information

All applicants, both internal and external, must attach a current detailed resume to your electronic application.

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at (757) 263-1133,2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: (757) 263-1133 (voice); (757) 263-1240 (TDD) or email at: vbcpshr@vbschools.com.