Procurement Specialist II

Job Summary:

The Procurement Specialist II plays a key role in the procurement processes within the Biochemistry Department. This position involves procuring essential commodities and contractual services while adhering to State of Wisconsin and University of Wisconsin Purchasing Policy and Procedures. Responsibilities include sourcing, purchasing, and coordinating the acquisition of goods and services.

Furthermore, the Procurement Specialist II maintains detailed financial records related to purchasing, simplified bids, and contracts. They oversee pre audits of purchasing expenses to ensure compliance with established protocols. This role is critical in maintaining efficiency and accuracy in procurement activities.

Responsibilities:

Researches, creates, and solicits bids and proposals from third party suppliers for critical, complex, and/or unique institution level procurements to provide cost-effective materials and services within an assigned commodity area or business unit. Negotiates contract terms and signs resulting contracts on behalf of the institution. Provides peer guidance and proposes procurement strategies to senior leadership to support operational excellence of procurement functions.

• 10% Leads the development of complex solicitations requiring creative approaches to evaluation of third party sourcing options in compliance with regulatory requirements
• 5% Leads and executes the research of suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations
• 20% Drafts, submits, and communicates outcomes of procurement requests to suppliers, stakeholders, and institutional leadership
• 20% Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards
• 5% Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders and institutional leadership
• 10% Implements required reporting protocols with suppliers to allow measurement of cost savings, reduction, avoidance, supplier management, and risk mitigation programs and strategies
• 10% Serves as primary point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results
• 20% Establishes and maintains bid and proposal records to comply with record-keeping requirements

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred

Associate's Degree

Qualifications:

Required:

• Outstanding collaboration, relationship building, and customer service skills.

• Excellent organizational skills, attention to detail, accuracy, and judgement.

• Ability to work independently on multiple tasks with overlapping deadlines.

• Commitment to fostering an inclusive and collegial work environment.

• Excellent computer skills, including proficiency with Microsoft Office Suite.

Work Type:

Full Time: 100%

After this position has been fully trained, we anticipate the ability to work remotely two days a week subject to a remote work agreement.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $51,955 ANNUAL (12 months)

Depending on Qualifications

The minimum starting salary for this position is $51,955 but, final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Additional Information:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship in not available for this position.

The College of Agricultural and Life Sciences (CALS) is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff. At CALS, we acknowledge that bias, prejudice, racism, and hate have historically occurred in many forms that cause significant and lasting harm to members of our community. We commit to taking actions each day toward a college that is inclusive and welcoming to all.

How to Apply:

Click on the "Apply Online" button to start the application process. Applications must be received through UW Madison's online application system. Applications submitted outside of this system will not be considered.

You will be prompted to upload the following documents/Application Materials:

Resume (required) - Detail your educational and professional background

Cover letter (required) - Refer to your related work experience

You will also be prompted to provide three professional references. It's important that your cover letter and resume reflect your experience for this position related to the Qualifications section.

Your application materials will be used during our evaluation to determine your qualifications as they relate to the job. Please note your application materials may be used as a writing sample. The most qualified applicants will be invited to participate in the next step of the selection process.

Contact:

Stefanie Lannoye

slannoye@wisc.edu

608-261-1029

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Procurement Specialist II(FN025)

Department(s):

A07-COL OF AG & LIFE SCIENCES/BIOCHEMISTRY

Employment Class:

Academic Staff-Renewable

Job Number:

295663-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.