Procurement Specialist II

Job Responsibilities

Careers at DHEC: Work that makes a difference!

Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity

Under limited supervision within a self-directed team, performs various purchasing and administrative functions for Central Office staff. Assist in planning, development, and implementation of purchasing processes and quality standards. Research, analyze, and prepare financial reports for the agency. Serves as the liaison between Procurement Services Division and Program Staff. Assists customers in a timely, professional, and culturally competent manner. Supervises the Bureau's Administrative Support staff consisting of two administrative assistants.

Job Responsibilities:

• Process daily purchases for assigned program areas. Determine proper procurement method for each purchase. Create and monitor purchase orders (PO's) for delivery and invoicing for payment. Close out completed POs by performing necessary actions in the South Carolina Enterprise Information System (SCEIS).

• Monitor and reconcile VISA transaction report. Maintain VISA purchase file to include all packing slips, invoices, etc. and enter budgetary funding information into database weekly.

• Work with program staff to develop specifications for goods and services which will be solicited for competition. Serves as liaison between Procurement Services Division and Program Staff.

• Attend procurement updates and purchasing trainings as required to maintain certification for the agency.

• Process requests for purchase of new vehicles for Bureau. Assist program areas with planning and developing specifications for the purchase of new vehicles. Process all administrative paperwork for Surplus and Recall notices. Accident reporting and repair requests as needed. Process gas and insurance payment in a timely manner.

• Other duties as assigned.

Minimum and Additional Requirements

State Minimum Requirements: A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for required work experience.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements: Proficiency with Microsoft Office applications. Coordinate and perform diverse administrative functions. Communicate effectively. Plan and organize daily work and prepare comprehensive reports.

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Preferred Qualifications

• Previous experience in Procurement.

• Knowledge of Purchase Requisition, Purchase Orders, Goods Receipts and Invoice process is desirable.

• Ability to analyze and evaluate measurement standards.

Additional Comments

DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

EEO: SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

The South Carolina Department of Health and Environmental Control offers an exceptional benefits package for FTE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and

Children

• 15 days annual (vacation) leave per year

• 15 days sick leave per year

• 13 paid holidays

• State Retirement Plan and Deferred Compensation Programs

• REMOTE WORK: The option to work partially remote is available after six (6) months of employment

This position is part of the South Carolina Department of Health and Environmental Control's Office of Information Technology. The work performed supports DHEC's mission to improve the quality of life for all South Carolinians by protecting and promoting the health of the public and the environment. Effective July 1, 2024, this position will transfer to the South Carolina Department of Environmental Services created by Senate Bill 399 which provides for the creation of the Department of Environmental Services to assume the environmental related functions of DHEC.