Procurement Specialist

Hitachi Santa Clara , CA 95051

Posted 3 months ago

Company: Hitachi America, Ltd.

Division: Value Integration Division (VID)

Location: Santa Clara, CA

Status: Temporary, Full-Time (8-3pm, Monday Friday)

Summary

Hitachi America, Ltd., (www.hitachi-america.us) is searching for a Procurement Specialist to join the Value Integration Division (VID) in the Santa Clara, CA office. The Specialist will support VID with a broad range of internal procurement processes. The Procurement Specialist will report to the Sr. Manager, Procurement.

Responsibilities

  • Create, edit and manage Purchase Requisitions and Purchase Orders (PO), run backlog reports and work with end-users to update closed and open POs; Provide customer support to improve efficiency in PO processing/payment; Act as liaison between vendors and departments for order status, procurement procedures and problem resolutions; researches sources of supply; advises departments on cost effective alternatives. Worked with customers and SAP support team to resolve re-classing GL accounts and posting issues in SAP; Generate monthly spend reports for PO's, parked documents, and monthly total estimates; Work with Procurement Manager to ensure accuracy of reports; Conduct Excel data analysis for K2 strategic sourcing program

  • Maintain MFDs (copiers/printers/scanners/faxes) including troubleshooting all Santa Clara machines and ordering toner; Conduct RFPs from suppliers for locations where leases have expired; Regular release maintenance

  • Coordinate office supply account (create new accounts, add shipping locations and edit cost centers); Approve/Release orders; Order copy paper for Santa Clara location;

  • Arrange pick/up of archive boxes with document storage vendor

  • Work with Procurement Manager to support all procurement-related audit activities (eg. retrieve POs, supporting documents, engage with cross functional team to gain understanding of their approval process)

  • Support Administer Corporate Card (CC) and Purchasing Card (CPC)/Supplier Card programs; Process applications/open new accounts and manage transaction limits; Reallocate all charges and organize all invoices and back-ups to be sent to Finance & Accounting; Upload CPC monthly expenses to SAP; Reconcile monthly Supplier Card transaction; Post BTA payment in SAP via parked document; Track weekly BTA activity/travel updates; Monitor/analyze/remediate with management monthly delinquency reports and interact with Program Administrators from participating affiliate locations; Work with credit card vendor account manager on spend activity reports; Engage with vendor account manager to track quarterly CPC/CC spend; Support management in providing biannual incentive estimates to Headquarters; Play a key role in working with management to create the annual budget for the Value Chain & Integration Division (VID); Calculate and administer annual incentive distributions to Affiliates and HAL

  • Performs miscellaneous job-relate duties as assigned and Support special projects as needed

  • BA degree preferred.

  • Minimum 1 year of procurement experience preferred.

  • Knowledge of SAP and MS Office applications (Excel, Word and PowerPoint).

  • Strong written and verbal communication.

  • Ability to read and write Japanese is a plus.

  • Interpersonal skills are important as this position engages with internal customers and internal/external vendors.

  • Team player with excellent organizational skills who works well in a multi-cultural, dynamic environment; the ability to multi-task and prioritize is a must.

EOE-Females/Minorities/Protected Veterans/Individuals with Disabilities


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Procurement Specialist

Hitachi