Company: Hitachi America, Ltd.
Division: Value Integration Division (VID)
Location: Santa Clara, CA
Status: Temporary, Full-Time (8-3pm, Monday Friday)
Hitachi America, Ltd., (www.hitachi-america.us) is searching for a Procurement Specialist to join the Value Integration Division (VID) in the Santa Clara, CA office. The Specialist will support VID with a broad range of internal procurement processes. The Procurement Specialist will report to the Sr. Manager, Procurement.
Create, edit and manage Purchase Requisitions and Purchase Orders (PO), run backlog reports and work with end-users to update closed and open POs; Provide customer support to improve efficiency in PO processing/payment; Act as liaison between vendors and departments for order status, procurement procedures and problem resolutions; researches sources of supply; advises departments on cost effective alternatives. Worked with customers and SAP support team to resolve re-classing GL accounts and posting issues in SAP; Generate monthly spend reports for PO's, parked documents, and monthly total estimates; Work with Procurement Manager to ensure accuracy of reports; Conduct Excel data analysis for K2 strategic sourcing program
Maintain MFDs (copiers/printers/scanners/faxes) including troubleshooting all Santa Clara machines and ordering toner; Conduct RFPs from suppliers for locations where leases have expired; Regular release maintenance
Coordinate office supply account (create new accounts, add shipping locations and edit cost centers); Approve/Release orders; Order copy paper for Santa Clara location;
Arrange pick/up of archive boxes with document storage vendor
Work with Procurement Manager to support all procurement-related audit activities (eg. retrieve POs, supporting documents, engage with cross functional team to gain understanding of their approval process)
Support Administer Corporate Card (CC) and Purchasing Card (CPC)/Supplier Card programs; Process applications/open new accounts and manage transaction limits; Reallocate all charges and organize all invoices and back-ups to be sent to Finance & Accounting; Upload CPC monthly expenses to SAP; Reconcile monthly Supplier Card transaction; Post BTA payment in SAP via parked document; Track weekly BTA activity/travel updates; Monitor/analyze/remediate with management monthly delinquency reports and interact with Program Administrators from participating affiliate locations; Work with credit card vendor account manager on spend activity reports; Engage with vendor account manager to track quarterly CPC/CC spend; Support management in providing biannual incentive estimates to Headquarters; Play a key role in working with management to create the annual budget for the Value Chain & Integration Division (VID); Calculate and administer annual incentive distributions to Affiliates and HAL
Performs miscellaneous job-relate duties as assigned and Support special projects as needed
BA degree preferred.
Minimum 1 year of procurement experience preferred.
Knowledge of SAP and MS Office applications (Excel, Word and PowerPoint).
Strong written and verbal communication.
Ability to read and write Japanese is a plus.
Interpersonal skills are important as this position engages with internal customers and internal/external vendors.
Team player with excellent organizational skills who works well in a multi-cultural, dynamic environment; the ability to multi-task and prioritize is a must.
EOE-Females/Minorities/Protected Veterans/Individuals with Disabilities