Procurement Specialist

Elgin Community College Elgin , IL 60121

Posted 2 months ago

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every personstudents, staff members, faculty members, and campus visitorsfeels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:
8:00 AM to 5:00 PM Monday through Friday

Rate of Pay:


FLSA Status:


Grant Funded:


Job Summary:

An employee in this classification performs work of routine difficulty related to the procurement function of the College. Work is distinguished by the ability to perform technical purchasing activities, including drafting of commodity specifications. General supervision is received from the Senior Director of Business Services.

Required Knowledge, Skills & Abilities:
1.Associate's Degree (AA) or equivalent from two-year college or technical school preferred; or equivalent combination of education and/or experience
2.Minimum 1 year purchasing experience
3.Proficient knowledge of purchasing systems
4.Good knowledge of Microsoft Word, Excel, Access, Outlook and Adobe Acrobat.
5.Good knowledge of Ellucian Colleague or similar ERP system and ImageNow document imaging system or similar imaging system.
6.Ability to integrate, utilize and manage multiple computer programs to facilitate the procurement process
7.Maintain a high degree of accuracy and integrity while working in a highly regulated and confidential environment
8.Ability to comprehend and utilize procedural and institutional information
9.Ability to resolve procurement issues thru evaluation and analysis with innovative thinking
10. Ability to prioritize and manage multiple tasks
11. Must be analytically oriented, forward thinking, and able to bring recommendations to the management team
12. Ability to work independently with minimum supervision
13. Excellent written, verbal, and interpersonal communication skills
14. Ability to develop collaborative working relationships with all levels of College personnel while promoting a positive working environment
15. Ability to work in cross-organizational work groups to accomplish goals
16. Ability to develop and maintain strong relationships with vendors

Desired Knowledge, Skills & Abilities:
1.Purchasing experience in higher education preferred.

Essential Duties:
1.Analyze and review requisitions from assigned departments, using Colleague computer system, for accuracy and budgetary compliance/noncompliance with established administrative and financial procedures.
2.Creates purchase orders daily
3.Orients new College personnel in use of Ellucian Colleague requisition system to ensure compliance of College procedures.
4.Create formal requests for quotation under $25,000
5.Prepares contractual documents and proposals related to purchases for review as directed by manager
6.Coordinate the ITB/RFI/RFP/SOQ processing.
7.Analyzes and reviews purchasing card statement and receipts
8.Assist in asset sales
9.Maintain databases

Other Duties:
1.Perform other job-related duties as assigned which pertain to the job description.
2.Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Quiet conditions

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 12/17/2019. Elgin Community College Support Staff Association (SSECCA) members that apply by 01/02/2020 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Ccb Specialist I Collections Elgin IL Anticipated Hiring For May 2020

Jpmorgan Chase & Co.

Posted 4 days ago

VIEW JOBS 2/14/2020 12:00:00 AM 2020-05-14T00:00 CCB- Specialist I- Collections- Elgin, IL * Anticipated Hiring for May 2020 Req #: 190114738 Location: Elgin, IL, US Job Category: Collections Job Description: Chase employees are engaged and have a passion for their work. Our continued success is solely dependent on the talent that we attract to our organization and the contributions they make to our ever changing environment. Our Collections Colleagues are self-motivated, effective negotiators who care about our customers as well as our company. Are you driven to succeed in delivering effective results while providing an excellent customer experience? Do you have exceptional communication skills and a strong command of the English language? Do you have the ability to work non-traditional schedules with shifts including evening, weekends/holidays? We want you to join our Collections team and fuel your passion for work and life. Who are we looking for? Successful Specialists balance their focus on business results with offering options and finding solutions to help our customers. They also: * Are able to collect on past due accounts * Are very comfortable communicating with customers in a metrics-driven environment * Are able to navigate multiple technologies while staying engaged our customers * Possess excellent negotiation and decision making skills; in addition to strong communication skills * Possess strong customer focus with the ability to have detailed conversations with our customers * Treat customers with respect and responds with empathy * Demonstrate sensitivity and compassion in difficult situations * Demonstrate personal excellence including punctuality, integrity and accountability * Have the ability to work independently and in a team environment * Think critically and exercise independent judgement Minimum Qualifications: * High School diploma/GED required * Must be willing to work in an environment that requires 100% phone-based customer interaction * Minimum of one year of customer interaction or customer support experience strongly preferred, either by phone or face to face * Proficiency with basic computer functions including mouse and keyboard usage, launching applications, conducting searches on the Internet, and maneuvering in a Windows-based environment strongly preferred * Collections experience preferred See how our specialists make a real difference for our customers: Work Schedule: Work schedules will vary. Candidates must be willing to work schedules during our operating hours, which include evenings and weekends. Specific information will be provided by the Recruiter. This position requires that you attend the training as scheduled and the hours may not coincide with your regularly scheduled hours. Jpmorgan Chase & Co. Elgin IL

Procurement Specialist

Elgin Community College