Procurement Specialist

Description

NATURE OF WORK

This classification involves specialized technical work for procurement of services and products for the City in a centralized purchasing operation. An employee in this position reviews requisitions; prepares bid documents; analyzes bid responses; deals with Requests for Proposal/Requests for Qualification committees; prepares purchase orders and contracts; and works with finance on clearing up discrepancies. This position also maintains vendor records, conducts site visits, and completes surveys.

Examples of Duties

ESSENTIAL JOB FUNCTIONS

• Purchases commodities and services that are unique because of their complexity and highly technical characteristics such as construction projects for utility water and wastewater renovation and various other construction projects.

• Prepares and issues bid documents; posts solicitations on website; prepares complex specifications and contracts; and provides administrative support for the purchase of commodities and services of a complex and highly technical nature.

• Prepares complex bids by developing proper specifications, bid format, vendor lists, and usage data.

• Conducts assigned research; develops recommendations as to usage, purchasing feasibility, and for contract placement.

• Processes emergency requests in an expeditious manner in accordance with established policies and procedures.

• Interviews vendors as to product suitability to fulfill City requirements, introduction of new technology, and cost saving techniques.

• Oversees work of assigned buyers; assigns work and adjusts workload on the basis of volume, urgencies, or absenteeism; and provides direction and instruction as to interpretation of specifications.

• Analyzes bids and recommends awards.

• Performs analysis for the determination of vendor and item selection and the preparation of the final purchase order.

• Reviews, analyzes, and resolves complex and highly technical purchasing problems and transactions.

• Creates contract documents; routes for execution; maintains contracts; and issues contract changes.

• Tracks project management; conducts site visits with contractors; processes purchase order requests.

• Maintains files on bids, contracts, and vendors/vendor W-9s.

• Attends meetings and conferences representing purchasing interests for the designated areas of responsibility.

• Makes recommendations regarding administrative policies and procedures.

• Utilizes a computerized automated procurement system.

• Completes required surveys.

• Performs related work as required.

Requirements

EDUCATION

• Graduation from an accredited college or university with a Bachelor's Degree

• Bachelor's degree in Business Administration, Public Administration, Economics, Finance or a closely related field preferred

• PROOF OF HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.)

EXPERIENCE AND TRAINING

• Five (5) years progressively responsible professional experience in a centralized private sector or government procurement operation handling complex related assignments.

• Professional experience involving procurement with construction projects

• Professional certification highly desirable (Please submit proof of certification with application):

• Certified Public Procurement Officer (CPPO)

• Certified Professional Public Buyer (CPPB)

• Certified Purchasing Manager (CPM)

Municipal or county government experience preferred

Proficiency with Microsoft Word and Excel required

Experience with Tyler Munis, highly preferred

PHYSICAL REQUIREMENTS

Physical:

• Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty pounds.

Work Environment:

• Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions.

Sensory:

• The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing.

Supplemental Information

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of standard procurement and recording practices.

• Knowledge of market factors such as availability, sources of supply, trends regulations, pricing structures, grades, and qualities that impact the procurement of assigned commodities.

• Knowledge of construction management and systems dealing with change orders.

• Knowledge of governmental purchasing methods and procedures in the purchase of diversified commodities, services, and the administration of contracts.

• Knowledge of computers and computerized purchasing systems.

• Knowledge of office practices, procedures, and equipment used in a large-scale purchasing operation.

• Skill in using Office and department software.

• Ability to apply specialized procurement methods (life cycle costing, request for proposals, request for statement of qualifications, CCNA, etc.) and to maintain proper control and information records.

• Ability to make effective purchases utilizing the most appropriate procurement method and to resolve associated problems.

• Ability to review and comprehend highly technical and complex specifications and to prepare specifications that fulfill the City's requirements and allow for adequate competition.

• Ability to competently function in a centralized automated procurement system including the use of PC word processing and spreadsheet applications.

• Ability to exercise judgment in interpreting state statutes, department and City policies, rules, and regulations.

• Ability to establish and maintain effective working relationships with senior City management, officials of other City department, representatives of private organizations, and the general public.

• Ability to plan operations and to analyze procurement costs effectively in the interest of efficiency and economy.

• Ability to analyze complex procurement problems in a professional manner and resolve them independently by exercising good judgment and tact.

• Ability to prepare and submit reports.

• Ability to establish and maintain professional working relationships with City officials, general employees, industry professionals, and the general public.

• Ability to communicate effectively and persuasively, both verbally and in writing.

• Ability to deal with competing priorities and varied responsibilities.

• Ability to work efficiently and effectively to develop win-win solutions.

• Ability to evaluate the impact of alternative courses of action and evaluate circumstances of an innovative, new or unprecedented nature.

BENEFITS PACKAGE SUMMARY

SUPERVISORY/PROFESSIONAL

HIRED ON OR AFTER 10/1/18

The description of benefits for which, an employee may be eligible have been generally summarized in this information sheet for your convenience; however, you must refer to all applicable City ordinances, collective bargaining agreements and/or plan documents for specific terms and conditions. These benefits may be affected by future changes in policy, collective bargaining, City ordinances and/or legislative actions. The City reserves the right to increase, modify, decrease or eliminate benefits at any time. No benefit is created or maintained simply based on this document, and its contents do not give rise to any contractual rights related to continuing employment or receipt of benefits between the City of Sunrise and its employees. The information contained herein supersedes any prior benefit sheet(s).

The City of Sunrise is an economic powerhouse in western Broward County encompassing more than 18 square miles. As the host of Sawgrass International Corporate Park - the largest business park in South Florida

• Sunrise has its own flourishing job market and currently employs approximately 1,100 employees and numbers continue to rise.

The City takes a very active role in business development, recruitment and prides itself on creating job opportunities for its residents. There are very few communities of similar size that welcome the tens of millions of visitors that we do here in Sunrise, or that can boast the magnitude of regional assets found in our City.

Our City shines and we understand in order to shine brighter; we must continue to recognize our employees as one of our most valuable assets. The City of Sunrise takes great pride in recruiting future employees and developing and retaining current ones by offering our comprehensive compensation and benefits package throughout an employee's career.

5% Supplemental Pay:

Supervisory/Professional employees shall receive a five percent (5%) supplemental pay calculated on the employee's base rate of pay.

City-Paid Medical Benefits:

• Group Health Insurance: The City pays for 100% of the cost for single coverage for full-time employees and 66.66% of cost for Dependent/Family Coverage. Upon retirement and separation from City employment, employee receives a monthly stipend of $350 per month, applicable toward retiree health coverage.

• Life Insurance: $50,000

• Accidental Death & Dismemberment (AD&D): $50,000

• Eye Care Reimbursement

• Up to $250 every two (2) fiscal years (Employee only)

• EKG/Stress Test

• Up to $150 reimbursement per fiscal year (Employee only)

• Physical Examination

• Up to $250 reimbursement per fiscal year (Employee only)

• Employee Assistance Program (EAP) through Cigna Behavioral

Retirement:

• Employee Contribution = 8%

• Vesting = 10 Years

• Average Final Compensation (AFC) = 2.5% of pensionable earnings for each year of creditable service

• Maximum Benefit = 80% of AFC, not to exceed $80,000.

• Normal Retirement = Age 62 and ten (10) years of creditable service.

• Early Retirement = Age 57 and ten (10) years of creditable service, 3% annual reduction for each year prior to normal retirement age.

• 13th check based on monthly retirement, payable if the pension plan funding status is equal to or greater than 100%. Paid in December each year following retirement.

• Deferred Retirement Option Plan (DROP) = 4 years/48 months maximum.

• DROP Interest Rate = 4%, compounded annually.

Longevity:

Based on successful completion of full-time, continuous service with the City, employee shall receive the following:

Years of Creditable Service Longevity Benefit*

10 Years 2.5%

15 Years 2.5%

20 Years 5.0%

• Longevity Benefit calculated on employee's base rate of pay

Paid Holidays:

Employees receive the following City-paid holidays:

• New Year's Day • Veterans' Day

• Martin Luther King Day • Thanksgiving Day

• Memorial Day • Friday after Thanksgiving

• 4th of July, Independence Day • Christmas Day

• Labor Day

Annual Leave:

Annual leave may be taken as earned. Maximum accumulation each fiscal year is 360 hours. At time of resignation or retirement, employee is paid for all annual leave accrued at their current rate of pay. Annual leave is accrued based on continuous, full-time service with the City, as follows:

Completed Months of Service Total Hours/Days Accrued Annually

Up to and including first 60 months 128 hours/16 Days

Greater than 60 months through 120 months 168 hours/21 Days

Greater than 120 months through 204 months 208 hours/26 Days

Greater than 204 months 248 hours/31 Days

Annual Leave Cash Out:

Employee can opt to receive a non-pensionable cash payment twice per year for up to forty (40) hours of annual leave, provided accrued annual leave bank does not fall below eighty (80) hours.

Floating Holidays:

Upon completion of (26) weeks of full-time employment with the City, employee shall be entitled to utilize up to five (5) floating holidays per fiscal year. Floating holidays shall not carry over to the next fiscal year.

Perfect Attendance:

For every six (6) months period (April 1

• September 30) and (October 1 - March 31) in which, no sick or unpaid leave is utilized, an employee shall receive ten (10) hours of annual leave credited. Employees who qualify for a consecutive Perfect Attendance benefit shall receive (14) hours of annual leave credited for each consecutive earning period.

Sick Leave:

Each employee earns (96) hours (12 days) of sick leave annually with no waiting period for use and maximum accrual of 1,440 hours. Upon separation of City employment due to resignation, employee shall receive payment of all accrued sick leave at a rate of twenty- five percent (25%) of the employee's current rate of pay at time of resignation. Upon separation of employment due to retirement, employee shall receive payment of all accrued sick leave at a rate of fifty percent (50%) of the employee's current rate of pay at the time of retirement.

Sick Leave Conversion:

After completion of one (1) year of continuous, full-time employment with the City, an employee may convert their unused portion of their first six (6) days (maximum of forty- eight (48) hours) of accrued sick leave into annual leave. Conversions are subject to the following: A minimum of 96 unused sick leave hours accrued prior to hours being converted, total eligible sick leave hours to be converted shall be reduced hour-for-hour by any sick leave hours utilized during the eligible benefit period, and conversion subject to annual leave accrual cap.

Bereavement Leave:

Qualifying City-paid Bereavement Leave as follows:

• In State = Up to 3 Days

• Out of State = Up to 5 Days

Tuition Reimbursement:

After (2) two years of continuous full-time employment:

• 100% reimbursement for a grade of A or B
• 50% reimbursement for a grade of C
• $500 books/lab reimbursement per semester

Credit Union:

We Florida Financial Bank & Credit Union

• 8890 NW 44th Street, Sunrise, FL 33351

Optional Voluntary Benefits (paid by the employee):

• Single or Family Dental Insurance

• Single or Family Vision Insurance

• Accident Advantage

• Life Insurance

• Accidental Death & Dismemberment Insurance

• Long Term Disability Insurance

• Long Term Care Insurance

• Short Term Disability Insurance

• Critical Care Protection

• Cancer Protection Assurance

• Mission Square Retirement Programs

o 457 Deferred Compensation Plan

o 401(a) Governmental Purchase Plan: Newly hired

01

Please describe your highest level of education completed. PROOF OF THE HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.)

• No High School/GED

• High School/GED

• Some College

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Doctoral Degree

02

Please describe how many years of professional experience you possess in a centralized private sector or government procurement operation handling complex related assignments.

• No Experience

• Less than 1 year

• 1 -2 years

• 3-4 years

• 5-6 years

• 7-8 years

• 9-10 years

• 11+ years

03

Are you proficient with Microsoft Word and Excel?

• YES
• NO

04

Please indicate if you hold a professional certification in the following areas: If applicable, please attach and submit proof of certification.

• CPM (Certified Public Manager)

• CPPB (Certified Professional Public Buyer)

• CPPO (Certified Public Procurement Officer) Procurement

• Not certified in any of the above

05

Do you possess working experience with the Tyler Munis software?

• YES
• NO

06

Do you possess municipal or county government experience?

• YES
• NO

Required Question

Agency City of Sunrise

Address 10770 W. Oakland Park Blvd.

Sunrise, Florida, 33351

Phone 954-838-4522

Website http://agency.governmentjobs.com/sunrisefl/default.cfm