Procurement Specialist

The mission of the Boston Public Health Commission (BPHC) is to protect, preserve, and promote the health and well-being of all Boston residents, particularly the most vulnerable. The BPHC envisions a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of antiracism and advance racial equity and justice through each of our bureaus, programs, and offices.

DUTIES

The Procurement Specialist works to ensure proper, timely, and reliable procurement of goods and services for the employees of the Boston Public Health Commission (BPHC). This position is responsible for working with assigned bureaus on the complete procurement chain process ensuring proper BPHC and governmental Procurement guidelines and policies are followed. The responsibilities of this position include, but are not limited to, the following:

• Review, verify and process requisitions; create and maintain Purchase Orders and Contracts.

• Upload contracts to a Contract Repository System, track contract status, follow up on bottlenecks.

• Maintain contracts from origination to fulfillment. Serve as point-of-contact to vendors.

• Assist Director with preparation of Request for Response (RFRs), draft detailed scope of services, participate in the analysis and review of responses.

• Partner with key stake holders by training them to understand the importance of Equitable Procurement.

• Conduct PowerPoint presentations that reflect current data on BPHC Equitable Procurement successes.

• Collaborate with finance departments on accurate setup of projects and approval authorizations.

• Collaborate with Information Technology/System on accurate routing setup.

• Work with Accounts Payable to resolve questions that arise from incomplete or inaccurate invoices.

• Produce various data analysis reports as needed for internal and external reporting purposes.

• Identify key reporting metrics by categories and types.

• Participate in different projects with third party software consultants for system improvement updates.

• Provide contract information and back up documentation support for internal and external audits.

• Maintain a high level of integrity and confidentiality with bureaus and programs to protect data.

• Participate and engage in BPHC and Procure to Pay team meetings and activities as required.

• Support Procure to Pay office for continuous business process Improvement to increase efficiencies.

• Perform additional miscellaneous duties as requested by Procure to Pay Director or Chief Financial Officer.

• Working to help BPHC become an antiracist organization by meeting or exceeding the standards set by the BPHC Anti-Racism Policy.