About Our Job You will perform professional level work in the specialized Contract Administration section of Public Works Finance and Administration.
You will need a thorough foundation in contracting, procurement, and payment processes with an aptitude for organizing data to maintain and improve efficiency within the functional area.
You will be responsible for providing supportive, specialized, technical, interpretive, and advisory information to peers, higher level administrators, managers, and portfolio stakeholders.
You will administer, implement, and monitor contracts, capacities, budgets, grants, and expenditures for Public Works' various portfolios to ensure effective and consistent use of contracts and work order/task order processing for construction, engineering design, and a variety of construction related services.
This will include tracking various deliverables and creating reports as requested.
Overall administration includes procurement, encumbrance process, compliance review, processing Work Order, Task Order and payment requests, as well as contract closeout and archival duties.
Key Duties: Obtain and maintain expert level understanding of contract language, terms, social program requirements, funding requirements, and a general understanding of the City's Standard Specifications for Construction General Contract Conditions.
Understand City's contract and procurement process and timing Understand and facilitate execution of bonding requirements related to master contract on call contract work orders Provide guidance on contractual terms/language to peers, consultants and contractors/contractors, recommends and coordinates the implementation of and developing new policies and procedures related to contracts.
Perform data management in terms of outstanding contract capacities and document control as relates to Change Orders, Purchasing Change Orders, Task Orders, Work Orders, and other documents relating to work issuance.
Processes must be well documented to certify internal controls in support of audits and examinations.
Manage all aspects of task/work order establishment including but not limited to working with project managers/consultants/contractors during proposal development, assisting with accurate creation of task/work order request packet, routing task/work order packets through the review/approval/signing process, entering requisitions, ensuring funds are encumbered and available for use, issuing Notice to Proceed and processing pay requests of all types.
Accurately track activity and remaining capacity of master contracts.
Implements procedures for evaluating effectiveness of the contracting and procurement needs of the functional area, ensures compliance with applicable laws, regulations, and policies, and assists in establishing processes and controls to ensure compliance.
Develops comprehensive reports that reflect findings and conclusions; further establish policy and procedures related to the functional area.
Schedules and provides training and/or meetings as necessary with staff/consultants/contractors to discuss policy and procedure, contract terms and language.
Maintains tracking and electronic filing system of contract files throughout the term of the contract, archives documents per City policy, and completes reports as requested by management on contract performance.
Seeks out and maintains avenues and relationships that bolster contract knowledge Obtain and maintain a comprehensive understanding of and ability to access City's financial and contracting processes and software including but not limited to Alfresco, Workday, Salesforece, and Textura.
The full pay range of this Job Classification is $62,645.00 - $99,944.00 (810-A), depending on education, experience and qualifications.
This position is set to close at midnight on October 7, 2018.
About You Our ideal candidate will have the following: The successful candidate will have a high level of technical understanding of government contracting, procurement and fiscal accountability rules, City policies regarding contract usage, charter requirements, and a general understanding of how other City agencies relate to the contracting process.
You will also need strong reading, writing and oral communication skills, public speaking and presentation skills, interpersonal skills, as well as ability to solve problems and make qualified independent decisions.
Extreme attention to detail is a necessary component to this position.
We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Bachelor's Degree in Business Administration or a related field based on a specific position(s). Three (3) years of technical or administrative experience performing research and evaluation OR three years of experience performing technical and administrative duties within the related functional area.
(Some positions may require experience in a specific area) One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.
A combination of appropriate education and experience may be substituted for the minimum education and experience requirements.
About Everything Else Job Profile CA2307 Administrator I To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Pay Range Pay Range $62,465.00 - $99,944.00 Agency Public Works Assessment Requirement The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
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City And County Of Denver