Procurement Specialist (4361)

You have a choice of where you want to work! We invite you along on our journey to Purify and Protect, with Every Fiber, for a Sustainable World. We aim to attract, retain, and energize passionate people, like you, by investing in your professional development and providing opportunities for personal growth.

Do your values align with ours? Accountability, Growth mindset, One team, Care and a fair and inclusive work environment for everyone, everywhere!

We strive to meet the highest standards of corporate citizenship by protecting the health and safety of our team, safeguarding the environment, and creating a long-lasting, positive impact on the communities where we do business. Are you with us?!?

Purpose of the job / Position description

• Execute the Group procurement policies

• Regional responsibility of managing transactional procurement tasks and activities in the Procure to Pay(P2P) process area for indirect.

• Process MRO requirements into purchase orders (where applicable)

• Performing transactional procurement activities

• Ensuring activities are performed according to agreed controls and processes.

• Recognize unusual events or consistent problems and work with team members to resolve issues

• Other tasks and duties assigned by Procurement Hub Manager

Main responsibilities

MASTER DATA

• Gather information and enter the request for vendor creation in the tool and follow up creation

• Update material information for Purchasing and general information required for Material Master data

• Assist in maintaining (preferred) supplier data accuracy is system of financial record (SAP, JDE)

P2P ADMIN

• Process and transform Maintenance Purchase Requisitions (PRs) into Purchase orders (POs)

• Maintain accurate PO data, such as: order acknowledgements, price, qty, delivery date

• Process POs per storeroom requirements (MRP or other approved process)

• Process and transform other indirect good and services Purchase Requisitions (PRs) into Pos when it applies. Creates POs reflecting the business needs and negotiations

• Acts as 1st line of contact for P2P related inquiries, issues, and transactions for indirect categories. Managing purchasing document changes and cancellations, handling returns

• Working with stakeholders to ensure all deliveries satisfy the assigned orders and report any back orders or missing products

• Acting upon past due purchase orders

• Responsible for ensuring all purchase orders are closed in a timely manner

• Act as 1st line of contact for invoice 3-way match error handling for indirect categories

• Assist RCM, when required to archive of the signed contracts in ARIBA S2C

• Maintain accurate blanket purchase order information and file for AP, as required

PROCESSES SUPPORT

• Suggest methods to update, simplify, and enhance processes, procedures, and tools

• Engage and motivate site to operate according to procurement policies, processes, and procedures.

PROCUREMENT STRATEGY SUPPORT

• Identify spend not driven through preferred suppliers

Qualifications

(minimum level of knowledge and skills to fulfill one's responsibilities)

Work experience needed

• Min 3 years of experience in executing tasks and activities in P2P according to already defined processes and policies.

Minimum formal education

Professional

Required competencies

Primary competencies (mapped to job role)

• Ownership mindset' with strong working ethic and ability comply with policies and processes.

• Customer service focus and excellent interpersonal skills

• Good problem-solving and analytical skills

• Hands-on person

• Ability to work under pressure and meet critical deadlines

• Collaborative and a true team player, supporting initiatives in a proactive manner to improve own and teamwork practices

• Willingness and ability to challenge own and others' beliefs and thinking in a constructive manner

• Attention to detail but capability to see the full process

• Good IT skills

• Fluent in English and local language

Additional competencies/ Other requirements

• Requires travelling to sites in the same region and team meetings.

• Valid driving license

Ahlstrom is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which we are firmly bound. Ahlstrom will not engage in discrimination against, or harassment of, any person employed or seeking employment with our company based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.

About Us. Ahlstrom is a global leader in combining fibers into sustainable specialty materials. Our purpose is to Purify and Protect, with Every Fiber, for a Sustainable World. Our vision is to be the Preferred Sustainable Specialty Materials Company for all our stakeholders.

We serve five growing and distinctive end markets, which form the basis for our five divisions: Filtration, Food & Consumer Packaging, Healthcare, Building Materials, and Technical Materials.

Our pro forma net sales 2021 for continuing operations amounted to EUR 2.6 billion and we employ some 7,000 people.

Learn more at www.ahlstrom.com