Procurement Specialist 3 (026411)

Job Description

This position is open to Alaskan Residents only.

Please check out the residency definition to determine if you qualify.

Pay is based on the location of the selected candidate; salaries will be discussed at the time of the interview.

Anchorage or Palmer: $2,446.50 biweekly

Juneau: $2,568.75 biweekly

What you will be doing:

Under the supervision of a Contracting Officer, this Procurement Specialist 3 position works closely with the Office of Information and Technology (OIT) to support their core mission and functions. This position conducts formal and informal solicitations including Invitations to Bid (ITB), Requests for Proposals (RFPs), and Requests for Alternate Procurement. This position trains and advises project managers within OIT on procurement rules, regulations, techniques, and procedures.

Our organization, mission, and culture:

The Office of Procurement and Property Management (OPPM)'s mission is to provide efficient, cost-effective, customer-focused services to State of Alaska agencies, allowing departments to focus resources on their principal functions instead of common administrative functions.

The main objectives of OPPM are to standardize and streamline business processes, leverage technologies to reduce costs, increase efficiencies, and drive higher quality service.

OPPM is dedicated to bettering the processes of State procurement and empowering State agencies to provide the greatest level of service to all Alaskans.

The benefits of joining our team:

Our team has a culture of support and growth, and we have multiple career ladders across job categories providing employees advancement opportunities as they gain skills and knowledge. The work is challenging, interesting, and rewarding with a focus on a work/life balance. You will be able to telecommute on a hybrid schedule, receive training and mentorship, bring your ideas to fruition, and work alongside team members who really love what they do!

The working environment you can expect:

OPPM's office locations in Juneau, Anchorage and Palmer are centrally located in the Juneau State Office Building, the Atwood Building, and the Palmer State Office Building. We offer the option of a hybrid telework schedule to allow maximum flexibility for our employees. OPPM utilizes collaborative platforms to maintain a close-knit team no matter where you live.

Who we are looking for:

To be successful in the position, the ideal candidate will possess the following knowledge, skills, abilities, and experience:

• Ability to read and comprehend statutes, regulations and policy/procedure guides; manuals, contracts, and licensing agreements and apply it to the most complex and diverse procurement, lease and contract documents, problems or situations.

• Thorough knowledge of governmental procurement, contracting and leasing procedures, policies, regulations, and the American Bar Associations model procurement code. An emphasis on Information Technology (IT) procurement, including IT hardware, software, and network procurements is desired.

• Ability to run all aspects of a variety of contracts and agreements. This includes negotiating and drafting a variety of contracts and agreements; writing memoranda, specifications, and other documents in a clear, concise, and professional manner; preparing and evaluating contracts, requests for proposals, invitations to bid, bid documents, specifications, and similar documents; analyzing bids and proposals for meeting specific criteria, cost efficiency, quality, economy and other related aspects.

• Ability to compile and analyze data; calculate cost data; conduct and interpret market research; use reference manuals, guides, and other information resource materials.

• Ability to effectively prioritize and complete multiple assignments.

Special Note:

• Level III Procurement Certification

• Valid driver`s license is desired but not required.

If this sounds like your skill set, or one you would like to develop, please submit an application through Workplace Alaska.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in:

• Contracting/Procurement/Property Control: Knowledge of various types of contracts, techniques, or requirements for contracting or procurement, contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities, including acquisition, storage, accounting, and controlled property excess.

• Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.

• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

• Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or professional level experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for professional services.

Special Note:

"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

"Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.

"Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

"Professional experience" means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment.

Some positions in the series may require an Alaska driver's license.

Additional Required Information

At time of interview, please provide the following:

• Three (3) professional references including name, job title, employer, and current contact information. At least one (1) of these references must be a current or former supervisor.

• Your last three (3) performance evaluations, or at least two letters of reference, if evaluations are unavailable

Please read the below information carefully. This applies to your application submission.

COVER LETTER

A cover letter is required for this position. Please highlight your knowledge, skills, abilities, experience, and education as they relate to this position and what we are looking for. Please clearly define how you meet the minimum qualifications for this position. Cover letters, along with your State of Alaska Application, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process. Omission of any required documentation will result in an incomplete application, and you will not receive further consideration.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated, you must answer the Supplemental Questions.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

WORK EXPERIENCE

Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer's name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

For specific information in reference to the position, please contact the hiring manager:

Kelsey Eschenbach, Administrative Officer 2

Phone: 907-269-7555

kelsey.eschenbach@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.

• AVTEC

• Confidential

• Correctional Officers

• Marine Engineers

• Mt. Edgecumbe Teachers

• Supervisory

• Unlicensed Vessel Personnel/Inland Boatman's Union

• Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government

• Labor, Trades and Crafts

• Public Safety Employees Association

• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for

• Term life (employee, spouse or qualified same sex partner, and dependents)

• Long-term and short-term disability

• Accidental Death and Dismemberment

• Long-term care (self and eligible family members)

• Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)

• Matching employer contribution into a defined contribution program (new employees)

• Employer contribution into a defined benefit or defined contribution program (current employees)

• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security

• Option to enroll in the Alaska Deferred Compensation Program

• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served

• Eleven paid holidays a year

01

A cover letter is required for this position. Please clearly document in the cover letter how your knowledge, skills, abilities and experience relate to this position and what we are looking for. Additionally, please explain in the cover letter how you meet the minimum qualifications. I understand that failing to attach the required cover letter will result in my application being considered incomplete.

• Yes

• No

02

This position can be located in either Anchorage, Palmer, or Juneau. Please indicate which location you are applying for.

• Anchorage

• Palmer

• Juneau

Required Question

Agency State of Alaska

Address PO Box 110201

Juneau, Alaska, 99811

Phone (800) 587-0430 (Statewide toll-free number)

(907) 465-4095 (Juneau and out-of-state callers)

Website http://workplace.alaska.gov/