Procurement Sourcing Analyst

Department Name

Design and Transition

Job Description

The Enterprise Technology Office is seeking a Contracts Analyst that will be supporting the ET Contracts Manager with providing support services related to software and hardware contract management. This role is designed for a proactive, forward-thinking individual who is committed to maintaining the highest standards of contract management, ensuring that the Enterprise Technology remains at the forefront of operational efficiency and contractual compliance.

This is done through the collaboration and guidance of the ET Contracts Manager, the Procurement team, and the ET Finance Team. This individual should have a foundational understanding of contract administration, such as, the lifecycle of contracts. The ideal candidate will thrive in a team-oriented environment, proactively offering support to guarantee that contractual obligations are fulfilled efficiently and effectively, with a particular focus on preemptive renewal strategies.

Job Description

The Enterprise Technology Office is seeking a Contracts Analyst that will be supporting the ET Contracts Manager with providing support services related to software and hardware contract management. This role is designed for a proactive, forward-thinking individual who is committed to maintaining the highest standards of contract management, ensuring that the Enterprise Technology remains at the forefront of operational efficiency and contractual compliance.

This is done through the collaboration and guidance of the ET Contracts Manager, the Procurement team, and the ET Finance Team. This individual should have a foundational understanding of contract administration, such as, the lifecycle of contracts. The ideal candidate will thrive in a team-oriented environment, proactively offering support to guarantee that contractual obligations are fulfilled efficiently and effectively, with a particular focus on preemptive renewal strategies.

Requisition ID

100347BR

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%)

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%)

• Regular activities require the ability to quickly change priorities and adapt to swiftly changing requirement, which may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate to perform essential functions.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Minimum Qualifications

Bachelors degree in business, supply chain management, procurement or other related field and one (1) year of supply chain or procurement experience, OR, five years of equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Department Statement

Enterprise Technology (ET) embraces its role as both an enabler and catalyst for advancing the vision and work of the New American University. We are a values-driven organization.

Our commitments are reflected in all of the work we do in pursuit of operational excellence, the experience and delight of our community, and our strategic and innovation initiatives. Applicants must be eligible to work in the United States.

Join the team that sparks human-centered innovation

ET is a rapidly reconfigurable and entrepreneurial organization at ASU that prioritizes and executes to meet the needs of our community of learners, faculty, researchers and staff. Our work emphasizes autonomy, flexibility and distributed decision-making to leverage the strengths of individuals. Together, we embrace a culture that nurtures, engages and embraces diverse voices with a shared lens of positive community impact and expanded opportunities for collaboration.

Why join us?

Mission oriented. Everything we do is to advance ASU's charter -- measuring who we include and how they succeed. We are staunch champions of learner success and put people first.

Flexibility. Our hybrid work environment prioritizes personal autonomy and trust around how work gets done. Staff touch base in person a few times per week with freedom to decide how, when and where.

Culture forward. We embrace a Positive Core culture:

Belonging, Relational, Authentic, Visionary and Empowered. The ET fabric weaves together diversity, equity and inclusion applied in our daily work and interactions.

Scale of impact. Our work changes the world. With 180k+ learners, faculty, researchers and staff, working with ET means you have the capacity to improve many lives and entire communities.

World-class, low cost education. Our professional development is built in! ET encourages staff to seek additional certificates and degrees via ASU's top ranked programs with major tuition breaks.

Exposure to industry giants. ET partners with Amazon, Apple, Cox, Verizon, Salesforce, Alteryx and a diversity of technology companies to enhance our innovations and deepen their impact.

Category

02

VP Code

ASU Enterprise Technology

Scope of Search

Open

Desired Qualifications

• Demonstrated knowledge, principles, and practices of contract administration.

• Proficient with analyzing contracts and creating reports.

• Ability to manage multiple projects and tasks simultaneously.

• Ability to communicate both internally and externally across all management levels.

Close Date

15-April-2024 is the initial close date. Applications will continue to be accepted and reviewed each week until the job is closed.

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves.

Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Full-Time/Part-Time

Full-Time

Essential Duties

• Proactive Contract Management: Documenting and Analyzing current contracts for completeness and accuracy.

• Renewal Strategy Implementation: Take a proactive stance on contract renewals, ensuring early engagement and bringing in the ET Contracts Manager, purchasing and finance to help with strategic negotiations to secure favorable terms and avoid lapses in service or licensing.

• Cost Management: Perform analysis on the historical and current contracts related to spend data, usage patterns, future demands, and benchmark data.

• Lifecycle Oversight: Manage the entire contract lifecycle, including the meticulous documentation, amendments, proactive renewals, and terminations, while maintaining precise and current contract records.

• Performance Monitoring: Assist the ET Contracts Manager in reviewing the performance and compliance of contracts.

• Efficiency and Process Improvements: Assist in the development and refinement of contract management tools, techniques, processes, and procedures to enhance operational efficiency and minimize risk exposure.

• Collaboration and Alignment: Work collaboratively with the Office of General Counsel (OGC), procurement teams, finance teams, security teams, and other business units to streamline the process related to compliance, risk, and regulatory needs.

• Vendor Relations: Regular engagement with low to mid-level vendor contracts to ensure there is still value add for the Enterprise Technology Office.

• Contract Repository: Establishes and maintains the central repository for all Enterprise Technology Office's related contracts and their supporting documentation, such as security reviews, in order to facilitate an ease of access, references, and reporting as needed.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Salary Range

Depends on experience

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications?

It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

Job Family

Procurement & Stores