Procurement & Resources Specialist

Summary

This position is located at the NCA North Atlantic District Office in Philadelphia, Pennsylvania.

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Overview

• Accepting applications

• Open & closing dates

06/21/2024 to 07/02/2024

• Salary

$95,694 - $147,934 per year

• Pay scale & grade

GS 12 - 13

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Location

1 vacancy in the following location:

• Philadelphia, PA 1 vacancy

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

25% or less - You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

13

• Job family (Series)

1101 General Business And Industry

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

RP-24-RMW-12452270-787

• Control number

796672200

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

Open to current permanent employees of Department Veterans Affairs.

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Duties

The purpose of this position is to serve as a Contract Analyst for the National Cemetery Administration's North Atlantic District with responsibility for performing professional work involving the drafting of requirements of supplies and services IAW procedures outlined in the Federal Acquisition Regulations, VA Acquisition Regulations, Public Laws, and Agency policy. Additionally, this position assists district level and cemetery personnel in facilitating requirements for acquisition packages; procurement management and oversight responsibilities. Some examples are equipment, construction, services, headstones and markers for cemetery operations, maintenance and services procured. Other unique requirements include intra/interagency agreements and strategic sourcing. The incumbent will be required to possess those requisite skills and experience to effectively deal with an assortment of contracting issues at a full performance level. Incumbent is required to perform all acquisition package work up to the point of submission of contract for solicitation. Serves as liaison between centralized contracting, cemetery, finance and budget.

The incumbent assists the requiring activities by serving as a member of acquisition planning teams. In this role the incumbent aids requiring activities in performing market research, reviewing specifications and statements of work, and reviewing acquisition milestone plans. The incumbent will ensure that specifications and statements of work are prepared in a manner which adequately describes the Government's requirements without restricting competition. Advises technical personnel as to Inadequate, ambiguous, or vague specifications to avoid Government liability. Performs a complete review of all contracts with emphasis on sole-source recommendation requirements and conducts necessary market analyses to test the noncompetitive assumptions of requisitions. Prepares required findings and sufficiently documents determinations in this regard.

The incumbent maintains an in-depth knowledge of procurements and applicable contract types. Ability to recognize and analyze problems, conducts research, summarize results, and make appropriate recommendations. Applies data collection techniques to identify data trends to recommend changes in operating procedures and to provide advice to District Cemeteries and personnel. Facilitates, coordinates, develops, and manages the lifecycle of all District contracting requirements. Coordinates for purposes of governance and oversight District level requirements for supplies and construction. Builds and maintains good working relationships With stakeholders, servicing acquisition authorities, and customers. Fosters a work environment of transparency and cooperation. Ensures requirements approval and development is timely and resolves issues or concerns that stakeholders encounter as they arise. Incumbent is responsible for reviewing all applicable requirements with district cemeteries and reviewing all prepared solicitation documents, experience with using the Integrated Finance and Acquisition Management System (iFAMS), insuring regulatory and legal sufficiency, and promoting maximum competition. Conducts contract reviews and determines responsiveness and responsibility of district personnel in accordance with applicable regulatory requirements when submitting acquisition packages.

Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm. May include occasional weekends. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday. All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work.

Compressed/Flexible Schedule: Not Available

Telework: Available

Remote/Virtual: This is not a virtual or remote position.

Position Description Title/PD#: Procurement & Resources Specialist/PD1604584

The full performance level of this position is GS - 13. At the level GS-12, you will perform similar duties but under closer supervision.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Relocation Expenses: Not Authorized

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not Required

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Requirements

Conditions of Employment

• Subject to a background/security investigation.

• Designated and/or random drug testing may be required.

• Selective Service Registration is required for males born after 12/31/1959.

• You may be required to serve a probationary period.

• You must be a U.S. citizen to apply for this job.

• Selected applicants will be required to complete an online onboarding process.

Qualifications

To qualify for this position, applicants must meet all specialized experience and time in grade requirements within 45 days of the closing date of this announcement, 07/02/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 45 days of the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. For the GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Must possess and maintain a valid state driver's license.

Salary Range:

GS-12: $95,694 - $124,398

GS-13: $113,792 - $147,934

You may qualify based on your experience as described below:

• GS-12 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Prepare and execute contracts on all procurement requirements; completing needs assessments, review appropriate technical specifications, prepare required documents, procurement, and acquisition segments to include review of a statement of work, vendor negotiation of goods and/or services, agreement of associated costs. Evaluate contractor work, sets deliverable timetables and verifies invoice payments.
• GS-13 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Prepare and execute contracts on all procurement requirements; completing needs assessments, review appropriate technical specifications, prepare required documents, procurement, and acquisition segments to include review of a statement of work, vendor negotiation of goods and/or services, agreement of associated costs. Evaluate contractor work, sets deliverable timetables and verifies invoice payments.

You will be rated on the following Competencies for this position:

• Acquisition Strategy

• Communications

• Contract Administration

• Customer Service (Clerical/Technical)

• Problem Solving

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary and performed in an office environment.

Selected applicants will be required to complete an online onboarding process.

Education

There is no educational substitution at this grade level.

Additional information

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.