Procurement Officer (Transit Procurement Officer)

Introduction

The goal of the City of Charlotte's General Services Department is to guide agencies through innovative and efficient deployment of resources to meet their missions and fulfill the needs of the city in a rapidly evolving and complex environment. The Department will design and deliver expanded, shared services across departments and for the City of Charlotte to improve performance and save taxpayer money. General Services consists of capital project management, fleet services, procurement, environmental services, property management, and other support services.

City Procurement, a Division of the General Services Department, is responsible for centralized governance and oversight of the City of Charlotte's procurement and contracting activities. The Division is comprised of four procurement teams, each responsible for a specific area of focus as an internal support organization to all city departments in the acquisition of Construction/ AES/ Facilities, Commodities, Services & Technology, and Transit Procurement Management. In addition, City Procurement manages the Asset Recovery and Disposal (ARD) Program, Corporate Procurement-Card Program, Corporate Compliance Program, Vendor Administration, the Charlotte Cooperative Purchasing Alliance (CCPA), and the Strategic Optimization Program (SOP).

Overview

The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation's largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone - a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Function

Professional

Summary

Under the direction of the Office of the Chief Procurement Officer, this position reports to the Transit Procurement Manager as part of the team responsible for performing all aspects of formal and informal procurement and contracting activities related to commodity, services, and construction services for the Charlotte Area Transit System. This position provides senior level procurement and contracting expertise and consultation in support of all procurement needs and requirements related to the portfolio of work in this category.

Major Duties and Responsibilities

• Develop and maintain professional relationships with Project Managers, Division Heads, Deputies, Directors, the City Attorney's Office and others as needed in order to effectively collaborate and deliver the ideal project

• Supervisory duties for all procurement project activities

• Maintains a working portfolio

• Provides support and training to meet established performance measures

• Prepares procurement solicitation documents, including competitive bid manuals

• Prepare contracts and amendments

• Prepare recommendation of award for informal and formal projects including conducting quality control reviews of documents

• Provides strategic consultation to facilitate procurement and contracting decisions, as well as project planning services, requirements, technical specifications, and scope development for all related projects

• Performs all procurement efforts utilizing statutory guidelines, policies, procedures, and best business practices

• Develops solicitation documents and facilitates informal and formal solicitation processes as required

• Develops and negotiates all contractual documents as may be required

• Identifies potential risks and solutions for risk mitigation in collaboration with City Legal, Risk Management, Internal Audit, and stakeholders

• Represents the City in dispute resolutions and works to ensure a strong contractually-guided professional business relationship with all vendors, contractors, service providers, subcontractors, and consultants

• Performs secondary contract administration, monitoring, and reporting as required

• Interfaces with the City's Charlotte Business INClusion Program to ensure participation and inclusion of small businesses in contracting opportunities while also supporting the program where appropriate in outreach and networking activities

Knowledge, Skills & Abilities

• Highly motivated, seasoned professional able to function with minimal supervision and across multiple procurement disciplines, in partnership with all levels of the organization

• Excellent communication and organizational skills

• Ability to effectively prioritize and schedule work

• Establish and maintain effective working relationships with others

• Demonstrate strong supervisory skills

• Ability to exercise independent sound judgement

• Must be proficient in Microsoft Word, Excel, and Outlook

• Requires in-depth knowledge and hands-on experience with the solicitation and procurement of commodities, services and construction, including contract drafting, negotiation, execution, and management

• Requires working knowledge of local, state, federal, and cooperative procurement exemption, and contracting methodologies

Preferred Qualification

• Bachelor's Degree and five to seven years of related experience

• Candidates with previous contracting/purchasing experience with a government entity are highly desired

• Professional certification(s) (i.e. C.C.M., CLGPO, C.P.M, CPPO, and CPPB) is strongly desired

Minimum Qualifications

• High School Diploma or equivalent and nine years of related experience or an Associate's Degree and seven years of experience or a Bachelor's degree and five years of experience or an equivalent combination of education and relevant experience that provides the necessary knowledge, skills and abilities to successfully perform the essential job duties

Salary

• $75,061 - $93,826 Commensurate with experience

Conditions of Employment

The City's Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate's written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte's benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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