Procurement Officer, Senior

Overview

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation's largest banks and technology companies. We work hard to ensure that the community will be a winning city for everyone - a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Also known as the Queen City, Charlotte is home to the Charlotte Douglas International Airport which ranks as the 7th busiest airport in the United States and serves as a HUB for American Airlines. With a forward-thinking philosophy and a focus on constant growth, CLT sees itself as an Airport of the future.

Function

The Procurement Officer Senior is responsible for providing advanced level procurement and contracting expertise and consultation in support of all procurement needs and requirements in a cost efficient and timely manner as required to operate CLT Airport efficiently.

Summary

Reporting to the Supply Chain Manager, the Sr. Officer coordinates solicitation processes, contracting, and purchasing activities. The individual in this role provides project planning and management services and assists with the development of specifications and scope as part of a team responsible for administering approximately $180+ million annual operating budget and approximately $300+ million annual Capital Improvement Project Program.

Independent judgment and initiative are to be exercised within established guidelines to complete assignments. The work involves extensive contact with the public, airport tenants, local government peers, and co-workers. The scope of work is performed independently and evaluated by review of records, reports, and discussions. The Sr. Procurement Officer leads special project initiatives, recommends and assists with development of processes and procedures, and develops and implements process improvements. Supervising lead and/or supervisory staff is a component of this position.

Major Duties and Responsibilities

• Supervises, trains, guides, and manages the performance of aviation procurement activities and staff. Prioritizes and delegates balanced workload among staff

• Facilitates solicitation processes through contract award and execution, including the development of solicitation and contracting documents

• Provides expert and strategic consulting that yields value added solutions to high-level staff and leadership within various aviation departments.

• Identify continuous improvement opportunities including new business processes and office procedures and methods as needed for use by staff performing procurement related activities

• Serves as subject matter expert in government solicitation and contracting terms and conditions including but not limited to Federal Aviation Regulations, Federal Uniform Guidance and North Carolina General Statutes for competitive bidding

• Supervises staff to ensure work completion and maintenance of standards

• Reviews contracts and provides consultation regarding the use of alternative delivery methods

• Provides secondary contract administration, monitoring and reporting as needed

• Represents the City of Charlotte in dispute resolutions and works to ensure strong contractually guided professional relationships with all vendors, contractors, services providers, subcontractors, and consultants. Responds to concerns raised during scope, specification development, or project planning.

• Uses data such as process maps, process gap assessment, and data metrics analyses to plan and implement compliance strategies, risk mitigation, and process improvements

• Works with compliance teams to develop reporting capabilities to support goals and maintain ethical and reasonable processes

• Assists with advanced reporting, data mining and analytics, compliance oversight, and strategic leadership

• Interfaces with the Charlotte Business Inclusion and Disadvantaged Business Enterprise programs to ensure minority and small business inclusion in contracting activities

• Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES

Work requires supervising and monitoring performance for a regular group of employees (2 or more full-time employees). This includes conducting performance evaluations, setting work objectives, determining work effectiveness, and realigning work as needed, and key involvement in hiring/disciplinary actions.

Knowledge, Skills & Abilities

Knowledge of:

• Administrative and clerical procedures, methods, and computer equipment

• Basic PC-based software applications, business software, and procurement systems

• Principles and practices of basic bookkeeping

• Procurement Law, State statues, and City, State, and Federal requirements

• Procurement procedures

• Contracting methodologies, development, and negotiation

• Solicitation methods

• City project management platforms

• Records retention laws, policies, and procedures

• Best practices for contract administration

• Project management and support

• Supervisory principles and practices

• Contracts, amendments, renewals, and change orders

• City solicitation and contracting processes

• Quality assurance and quality control

• Alternate delivery methods

• Strategic forecasting

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relations

• Performing a variety of duties, often changing from one task to another of a different nature

• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

• Attention to detail

• Building consensus

• Leadership

• Providing presentations

• Change management, risk management, and mitigation

• Strategic planning and critical thinking

• Making recommendations

• Data research, analysis, and evaluation

• Providing excellent customer service

• Organization and time management

• Contract review and negotiation

• Troubleshooting and problem-solving techniques

• Presentation and consultation

• Team management

Ability to:

• Work independently and handle dynamic timelines

• Understand and carry out oral and written directions

• Accurately organize and maintain paper documents and electronic files

• Maintain the confidentiality of information and professional boundaries

• Communicate clearly and concisely in written and verbal communication

• Perform price and cost analysis

• Identify weak points and potential risks to mitigate risk

• Facilitate procurement

• Prepare accurate records and documentation

• Review contractual documents

• Provide budget oversight

• Manage more complex procurements and contracts

• Prioritize assignments

• Evaluate and interpret specifications

• Review consultant comments

• Read plans

• Handle protests, claims, and contract disputes

• Make sound decisions

Preferred Qualification

• Master's Degree with 3 years of relevant experience or a bachelor's degree with 5 years of relevant experience in procurement and solicitations processes.

• Supervisory experience with at least 5 years managing procurement or supply chain activities.

• Airport Supply Chain experience.

• Valid professional certifications (ex. CPSM, CPP, CSCP) are preferred.

Minimum Qualifications

High school graduate or equivalent and five years relevant experience.

Or

Associate's Degree and three years relevant experience

Conditions of Employment

The City's Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate's written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte's benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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