Procurement Officer III

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes: October 16, 2024

Required documents uploaded by: October 16, 2024

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

http://www.kdhe.ks.gov/

About the Position

• Who can apply: Internal (Agencies)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Search Keywords:

Compensation:

• Hourly Pay Range: $26.25-$27.56
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0235111): Serves as the central point of contact to assist bureaus and/or programs with the development of contractual agreements ensuring that mandatory terms and provisions are incorporated as appropriate. Provides guidance to agency staff on required supplemental documentation or approvals that may be required prior to execution of the contract agreement to ensure compliance with State Procurement and Accounting policies. Consults with the Director of Procurement as necessary to ensure that all requirements have been met prior to releasing the contract into concurrence. Reviews contract amendments per established procedures documenting the changes being made to the original agreement to determine what if any supplemental documentation or approvals are necessary to ensure compliance with State Procurement and Accounting policies.

Job Responsibilities may include but are not limited to the following: Facilitates and administers the routing of contractual agreements, grant applications and all other documents requiring the Secretary's signature through DocuSign. Monitors documents through the approval process. Provides weekly dashboard reports to assigned Bureaus to update them on the routing status of agreements or grant applications originating within their Bureau.

Qualifications

• Education:

• High School, GED

• Licensing & Certification:

• Valid Driver's License- Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.

• Minimum Qualifications:

• Two years of experience in procuring commodities and services which includes preparing order specifications, estimates, bids, contracts and awarding contracts.

• Preferred Qualifications:

• Word, Excel, PowerPoint, Access

• Proofreading, editing, attention to detail

• 3 years current experience working with agency accounts payable and purchase orders

• Experience utilizing a personal computer and knowledge of spreadsheets and word processing

• knowledge of Department of Administration policies and procedures

• 3 years experience in general accounting

• Excellent oral and written communication skills

• Knowledge of and completed training using the Statewide Management and Reporting Tool (SMART) system

Recruiter Contact Information
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• Name: Hope Stover
• Email: Hope.Stover@ks.gov
• Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

• Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

• Email - sent to the Preferred email on the My Contact Information page

• Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job- Instructions" and "How to Search for a Job- Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers- My Job Applications page

• Transcripts
• DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.