Department of Arts, Culture and History / Division of Culture and History, Kanawha Co. - Under the supervision of the Director of Administration, oversee all procurement of the Division of Culture and History, including the five sites and the culture center; coordinate procurement activities and processing necessary to maintain supplies, equipment and services, construction, and the efficient operation of the division; ensure that all purchasing transactions are in compliance with state purchasing rules and guidelines, state code and federal regulations; prepare purchasing documents such as requests for quotations, requests for proposals, requests for information, expressions of interest and design/ build contracts. Schedule and attend pre-bid on all final documents and contracts; develop extensive purchasing and vendor contacts, both internal and external to state government; use discretion and independent judgment to select cost-effective goods/services within prescribed parameters; consult with other staff as needed on purchasing matters; track expenditures, commitments and purchase orders and notify staff/directors of any concerns or problems; process purchasing documents in accordance with state guidelines while ensuring staff requests are met in a timely manner; coordinate financial matters with the director of administration; assist director of administration in developing commodities or services provided by vendor to assure conformity to user specifications; establishes and/or maintains an inventory control system and a records retention and disposal system including surplus property and fixed assets recommends policy changes and/or policies in the area of property control, acquisition and/or management; coordinate and maintain all maintenance and rental contracts; prepares technical or statistical reports.
Must have knowledge of the state purchasing laws, rules and regulations; knowledge of purchase requisitions, bidding procedures; purchase orders, special authorizations and other methods to secure goods procedures; knowledge of records retention and disposal; ability to establish and maintain a congenial working relationship with a variety of employees and general public; ability to communicate both orally and in writing; ability to operate computer terminal and general office equipment. Other duties as assigned. A successful criminal background check may be a condition of employment.
Click The APPLY Link To Apply Online. Do not use a paper application unless you cannot apply online. If you must use a paper application due to disability or other valid reason, please call our office 304-558-3950 (8:30 AM - 4:30 PM) for special instructions.
IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete.
You may attach a resume and other documents; however, you should NEVER enter "See Resume" on the application. You MUST complete ALL parts of the application, including the Work Experience section. NOTE: Jobs on your application that do not have a salary amount will be considered volunteer and will NOT be counted as qualifying. Estimate salary if necessary.
This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled.
Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.
As a condition of employment, an inquiry into job-related information will be completed which may include, but not limited to, criminal records, abuse registry records, driving records, employment history, and education and training. Failing to cooperate with this process, providing false or incomplete information, and/or discovery of disqualifying information may result in denial of or dismissal from employment or denial of transfer irrespective of when discovered.
Graduation from a standard high school or the equivalent.
Four years of full-time or equivalent part-time paid experience in volume purchasing, property control, specification writing or product analysis, as a buyer or procurement officer functioning in a supervisory or lead worker capacity.
Substitution: Successful completion of college courses or business school courses may be substituted for the experience on a year-for-year basis.
ATTENTION: To be considered for this job opportunity, all required verifications of post-high school education, training, licensure, Veteran's preference points, etc. must be submitted to the WV Division of Personnel before the closing date listed above.
Verification of education must be in the form of a legible copy of your OFFICIAL transcript or diploma. Unofficial transcripts will NOT be accepted. If you are claiming Veteran's preference, a copy of your DD214 and/or Veteran's letters must be submitted at the time of application.
NO APPLICATIONS OR SUPPORTING DOCUMENTATION WILL BE ACCEPTED AFTER THE CLOSING DATE. Therefore, please note that you will not be considered for this vacancy without required verification documents. Four options are available for submitting this information.
Applicants may attach documents to the online application, provide documents via email to email@example.com, FAX 304-957-0396, or mail to: Division of Personnel, 1900 Kanawha Blvd. E., Charleston, WV 25305.
State Of West Virginia