Procurement Manager

General Summary

Under general direction, individuals assigned to this position are responsible for providing oversight of the daily operations of the District's Procurement division. The position works within broad policy and organizational guidelines, independently plans and implements projects; reports progress of major activities through periodic conferences and meetings.

Essential Duties & Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Develop departmental budget and manage departmental expenditures and ensure compliance with budgetary definitions.

• Manage departmental expenditures and ensure compliance with budgetary definitions.

• Develop departmental goals.

• Administer District policies and procedures, especially with regard to those policies and procedures having a direct association with the department's functions.

• Establish mission-related priorities.

• Ensure cost-effectiveness in departmental operations.

• Recommend hiring, promotion, and salary adjustments of departmental staff.

• Direct the continuous training and education of departmental staff.

• Provide departmental leadership and coaching for staff.

• Promote effective employee relations.

• Participate as a member on designated management teams.

• Develop departmental goals and strategic direction.

• Manages the development, solicitation, negotiation, award, administration and closeout of all purchasing and contracting activities necessary to deliver the District's capital program and all procurement of materials and services necessary to support the daily operations of the District.

• Sets clear timelines and manages team to meet deadlines for all procurement processes.

• Interfaces directly with Executive Management, peer transportation company executives, local and state representatives, outside contractors/vendors to share information, solve problems, set direction and set priorities to ensure the provision of excellent service to support the District's goals and objectives.

• Performs related duties as assigned.

Supervisory Responsibilities

• Work requires managing and monitoring work performance of an organizational unit (i.e. Procurement and correlated team) or key work area including evaluating program/work objectives and effectiveness, establishing broad organizational goals and realigning work and staffing assignments for the department

Fiscal Responsibility

• Must possess ability to develop, manage and reconcile department budget

• Direct staff to adhere to procurement policies and procedures

• Manage contract compliance and management

• Responsible for signing all contracts, with authority to sign up to $250,000 without CEO approval

Minimum Qualifications

Required Education and Experience

Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job. Education and course work can substitute for years of experience. Typical qualifications would be:

Experience:

• Minimum of a Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Supply Chain Management, or a similar field.

• Minimum of four (4) years of progressively responsible experience with demonstrated knowledge of applicable state and federal regulations such as: Oregon Purchasing Law; Federal Transit Administration (FTA) and other federal purchasing regulations; Disadvantaged Business Enterprise (DBE) regulations; Buy America requirements; Americans with Disabilities Act, Title VI of the Civil Rights Act of 1964; Prevailing Wage and Workforce Compliance Programs (Davis Bacon/BOLI/OJT); and/or other applicable federal and state regulatory compliance requirements.

• A minimum of three (3) years of experience supervising personnel.

Preferred:

• Experience in the transit industry or with Federal Transit Administration preferred

Competencies for Successful Performance of Job Duties

Knowledge of:

• Professional development and leading people

• Policies, guidelines and requirements required by the federal government and for LTD

• Working knowledge of government procurement principals, rules, policies and procedures

• Principles and practices of employee supervision

• English grammar, spelling, and punctuation

• Modern office procedures, methods and computer equipment

Ability to:

• Meet schedules and deadlines of the work

• Maintain the confidentiality of information and professional boundaries

• Present key business and financial matters to those without a procurement background

• Interact directly and independently with LTD's senior management as well as senior management of external organizations and government officials

• Disseminate information, evaluate facts, determine alternative solutions to problems, and reach sound management and business decisions

• Communicate effectively, both orally and in writing

Position Type and Expected Hours of Work

• May work in a normal office environment and/or remote office as approved. Will sometimes be required to work and/or attend meetings or events in public and at all LTD locations.

• Monday through Friday 8am until 5pm

• Occasional abnormal hours are expected and required for specific events and to reach all employees.

Travel

• Travel within the metropolitan area is required.

• Occasional travel outside of the region may be required.

Working Conditions & Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Human Collaboration & Job Impact

Communications and discussions result in decisions regarding policy development and implementation. Interaction with others outside the organization requires exercising participative management skills that support team efforts and quality processes. The impact the job has on LTD is significant in terms of time, money, or public/employee relations.