Procurement Manager

Do Great Things! Durham Technical Community College is hiring a Procurement Manager in the Finance Department. The essential functions of the Procurement Manager include acting as a subject matter expert for procurement, bid administration, and asset management, collaborating with colleagues, completing mandatory training, and fulfilling responsibilities related to asset management, procurement, bid administration, procurement administration, vendor management, and team leadership.

• Serves as the subject matter expert for all scopes of work related to procurement, bid administration and asset management

• Collaborates with colleagues in a supportive manner to ensure effectiveness of ongoing college operations with a high level of excellence

• Partners with Business Office team members by taking a proactive approach to ensuring tasks are done while providing supportive guidance as needed

• Must complete all mandatory work related and professional development training.

Asset Management

• New

• Assign equipment tag number for all High theft and Capital equipment

• Lead the ongoing process for tag documentation and system updates

• Prepare the monthly equipment tag reports to ensure expenditure match monthly 112 report.

• Ensure the timely completion of the annual Fixed Asset, Equipment, and Inventory site audit.

• Complete and submit monthly reports as required

• Perform all essential and ad hoc duties as it relates to college asset management

Equipment and Supplies Procurement

• New

• Assist departments with Non-Capital and Capital equipment, and all purchases for good/services ranging from $10,000.00 - $20,000.00.

• Review State Term Contracts and Agency Specific Contracts and departments with purchases to expedite the procurement process.

• Prepare and submit all eProcurement requisitions for Capital, Non-Capital, general equipment and other requisitions as assigned.

Bid Administration

• Procurement approval of all supplies, goods, services for the College including all  

formal and informal bid solicitation

• Serve as the Equipment Coordinator and Procurement Administrator for E-Procurement and Contract systems

• Provide guidance to Faculty/Staff of Formal Bids, Post Solicitations, Conduct pre-  bids, guide the award process, complete final bid awards.

• Actively serves on the team for all college construction projects providing accurate and timely correspondences to prospective vendors and third parties, while delivering results and maintaining relationships with all stakeholders

• Prepare all informal bid solicitations for non-capital equipment and purchases of goods/services from $10,000.00-$20.000.00.

Procurement Administration

• Provide procurement in-service training on as needed basis

• Provide initial Procurement training to new Hires, Deans, Program Asst. VP etc. as requested.

• Provide monthly procurement reports to each Divisional VP.

• Submit various reports as required by North Carolina Community College System and North Carolina Purchasing & Contracts Division

• Provide guidance to Faculty/Staff of informal procurement.

• Establish and maintain new accounts for College

• Assist potential vendors with E Procurement registration

• Reset E Procurement passwords as requested

Vendor Management

• Maintain the Vendor Data Base ensuring that all information is accurate and compliant to e-Procurement and college guidelines

• Records and manages vendor records (I.E. W-9 files, 1099 Files, Certificate of Insurance, etc.) through a streamlined and efficient processes

• Ensure all duties and responsibilities related to vendor management is completed including supporting vendors with data updates and reducing any vendor related risk to the organization

• Seeks opportunities to build strong strategic partnerships while improving vendor relationships

Team Leadership

• Leads the procurement team members ensuring accountability to work duties, professional development and goal attainment

• Fosters a collegial and collaborative culture

• Provides opportunities for learning and career growth

• Develops and accomplishes departmental objectives by leading staff; planning and evaluating departmental activities

• Adheres to and enforces policies, procedures and productivity standards.

• Serves as leader with high emotional intelligence and astute professional judgement

• Provides clear and concise guidance to ensure departmental expectations and desired success outcomes are met

Complete all other tasks as assigned by the Assistant Vice President or Vice President including, but not limited to the documentation of Business Office Standard Operating Procedures

Bachelor's Degree with a concentration in Finance or Accounting

Work Experience: 

5 years in Governmental Procurement

• Evidence of strong interpersonal skills, organizational skills, and effective oral and written communication/public relation skills.

• Excellent problem-solving and critical-thinking skills.

• Ability to manage multiple tasks and meet deadlines.

• Ability to think creatively and put ideas into action.

• Ability to make presentations to large audiences.

• Excellent computer skills as evidenced by experience with at least one data analysis/business intelligence software product (such as SAS, SPSS, Informer, Colleague) and competence with Microsoft Office products, including Excel and Word. North Carolina E-Procurement System, NCID, BOA Works Application,

• Personal integrity, honesty, and the ability to maintain confidentiality.

• Understanding of the mission, goals, and objectives of a community college.