Procurement Manager

Cherry Street Energy Atlanta , GA 30309

Posted 7 days ago

About Us

Cherry Street Energy builds and owns next-generation energy infrastructure powering cities, businesses and institutions with reliable, renewable energy.

We believe the built environment of the future will incorporate renewable power on every surface that can support it. Thats why we designed an easy-to-adopt platform that allows large-scale customers to achieve the benefits from solar energy with no upfront investment.

We have signed 20-year Solar Energy Procurement Agreements (SEPAs) with clients such as the City of Atlanta, Emory University, Fulton County, Marriott, Creature Comforts Brewing, Porsche and many more. We believe this is just the beginning.

About the Position

As Procurement Manager, you will be in charge of securing materials, tools, and rental equipment for a wide range of solar construction projects. Your role will be instrumental in helping us complete solar systems on time and within budget.

In addition to managing CSEs day-to-day procurement needs, you will also have the opportunity to build a fully integrated inventory tracking and purchase order system from the ground up, as well as update and manage company-wide procurement policies and processes.

Finally, you will help CSE maintain an up-to-date material pricing database and provide value engineering for upcoming projects to continuously improve the bottom line.

This position is suitable for mid-career professionals with experience in procurement for the solar industry or a related industry such as construction.

You will be responsible for:

  • Forecasting and updating project budgets and schedules based on information from suppliers, communicating updates with Project Managers, other CSE team members, and third-party contractors
  • Serving as the primary point of contact between the CSE team and suppliers, maintaining and deepening supplier relationships
  • Building out an integrated system for budgeting, tracking inventory, managing purchase orders, and allocating material costs to projects via Netsuite
  • Managing a database of all associated project and inventory costs, identifying opportunities for value engineering and cost savings, providing cost comparisons when appropriate
  • Managing buyout of projects via Google Sheets, Netsuite and Expensify, including gathering quotes, drafting purchase orders, and managing invoices and receipts
  • Managing and reconciling inventory on a regular basis

Requirements

  • Have a Bachelors degree in construction, engineering, supply chain or a related field
  • Have 3+ years of experience managing procurement for construction projects
  • Possess strong communication, negotiation, organizational, and time management skills with excellent attention to detail
  • Have deep expertise in Excel / Google Sheets, Netsuite, and Expensify
  • Bonus if you have experience using Procore, MS Project, or related software or an understanding of the solar industry

Benefits

  • Competitive salary ($75,000 - $95,000)
  • Unlimited PTO
  • 100% employer-paid health, dental, and vision insurance
  • Employee stock options
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VIEW JOBS 7/26/2022 12:00:00 AM 2022-10-24T00:00 This position reports directly to the General Counsel and will perform a variety of tasks in the business areas of procurement and legal for the State Road and Tollway Authority, the Atlanta-region Transit Link (ATL) Authority, and the Georgia Regional Transportation Authority (collectively, the authority). Under limited supervision, the Procurement Manager plans, directs, and coordinates procurement strategies for the purchasing, storage, and distribution of materials, products, and services. Other duties include adherence to regulatory guidelines, maintenance of detailed knowledge of appropriate Federal and State guidelines relative to procurement. This position will also manage and coordinate the preparation, bid, evaluation and award of procurement contracts, inclusive of developing and executing procurement strategies that are designed to maximize internal customer satisfaction and minimize costs. Other tasks may include but are not limited to formulating applicable policies, drafting contract-related (with the assistance of legal counsel as needed) and other documents and memoranda, conducting training, advising on various other related matters, and represent SRTA by attending meetings. The Procurement Manager will assist the General Counsel as needed. This is Open Until Filled announcement. Job Responsibilities & Performance Standards: A. Supervises, directs and plans the authority's procurement program. * Ensures prompt, efficient service is provided to the authority in procurement of services, supplies and equipment. * Adheres to all federal, state and departmental rules and regulations. * Initiates bids, reviews bids for accuracy, and makes awards according to established guidelines. * Ensures solicitations are conducted in accordance with established formats and time frames. * Manages bidder evaluation process to identify vendor for negotiation and/or intent to award. * Supervises and drafts Request for Quotes (RFQs), Request for Proposals (RFPs), and other solicitation documents. * Reviews, approves and processes purchase requisitions to ensure the authority's requirements for supplies, materials, equipment and services are fulfilled. * Researches products and needs for products department wide. * Initiates purchase requisitions for open market bids and coordinates and monitors the bid and award process. * Determines the appropriate course of action regarding emergency purchasing situations and obtains appropriate emergency authorization numbers. * Distributes the authority contracts to field personnel for ordering purposes. * Monitors utilization of departmental procurement card. * Coordinates pre-bid meetings, prospective contractor interviews, evaluations and other processes as needed. * Manages contracts on an-going basis, including life of contract to anticipate expiration dates, renewals, insurance, bond, etc. and determine applicable strategies. * Communicates procurement strategy to staff. * Conducts procurement training and updates procurement and contracting policies as Federal and State laws and regulations change. 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Collects information for reports or records, reviews reports, records, forms and other documents for accuracy and completeness. * Collects information from files and records for the preparation of reports in a timely manner. * Assembles and verifies supporting information including invoices, tickets, test reports and other documents to assist DOAS accounts payable. * Verifies all cost center and state chart of accounts for accuracy. * Enters procurement account information promptly and accurately in order to maintain procurement system integrity. * Tracks and appropriately responds to Open Records requests. * Maintains contract files and records, prepares status reports, and reconciles differences with the designated staff, if necessary. * Provides assistance with FTA Triennial Review, including preparation of documents, written reports, and other critical information. * Utilizes computer skills to create, manage, analyze, and document datasets and /or research information. D. 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Assists all levels of personnel in drafting purchase request documents and ensures that proper terms/conditions are included in the request package. * Reviews documents and makes suggestions to assist authority personnel in drafting purchase request documents that clearly and accurately define the scope of a project. * Ensures that documents and procedures comply with established procurement regulations by comparing visually. * Assists in the preparation and review of independent cost estimates * Consults with legal staff to phrase contract terms/conditions in a way that protects the State. * Coordinates with and advises customers in the development of evaluation criteria which conform to procurement regulations and facilitate valid evaluations of proposals received. * Presents contracts for approval, upon request. F. 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Works with Finance Department. * Works with finance to ensure that proper finance chartfields are kept up to date, necessary financial information is provided within each DocuSign packet, and necessary SRTA staff are included in the signature/review process. * Works with finance to ensure that all FTA requirements, regardless of dollar amount, are being followed prior to contract execution. * Works with finance to ensure that purchase orders are reviewed and dispatched, timely. * Ensures that all information needed related to vendor management is gathered during the vendor contract establishment phase. * Provides finance with contract close out documents, to ensure that purchase orders are closed timely. * Coordinates with finance to ensure any shared information is communicated to SRTA staff during monthly procurement meetings. * Works with CFO to ensure the SRTA P-Card policy is up to date and being followed, P-Card transactions are approved and paid timely, and the annual P-Card certification is completed accurately and timely. * Provides finance with listings of annual lease agreements and contract agreements that meet certain dollar thresholds. * Provides finance with an annual report, from WORKS, related to annual TIGA reporting. * Provides input on budget needs in a complete and accurate manner within established time frames. * Manages the equipment and supply budgets for the entity. * Demonstrates a thorough knowledge of authority procurement needs. * Researches, gathers appropriate data, and provides routine and special budget reports. 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Maintains a consistent, high-quality, customer-focused orientation. * Treats customers with respect, courtesy and tact; listens to customer and interacts with customer as appropriate while maintaining business relationship. * Communicates with customers and obtains all required information necessary to determine and address their specific needs; tactfully explains why, if service cannot be provided. * Provides clear, accurate information; explains procedures or materials or provides supplemental information; anticipates problems and questions. * Interacts with all levels of State Government in a way that promotes respect, encourages cooperation and contributes to excellent performance. * Treats all internal and external customers and personnel fairly giving no one preferential treatment. * Communicates accurate information to all state personnel in a professional and courteous manner that conveys a willingness to assist. * Accepts direction and feedback from supervisors and follows through appropriately. * Accepts responsibility for mistakes and takes action to prevent similar occurrences. * Uses appropriate, established channels of communication. I. Maintains knowledge of current trends and developments in the field and applies pertinent new knowledge to performance of other responsibilities. * Participates in regular meetings, seminars and conventions as required. * Incorporates knowledge of pertinent new trends and developments into section . Creates and maintains a high performance environment characterized by positive leadership and a strong team orientation. * Defines goals and/or required results at beginning of performance period and gains acceptance of ideas by creating a shared vision. * Communicates regularly with staff on progress toward defined goals and/or required results, providing specific feedback and initiating corrective action when defined goals and/or results are met. * Confers regularly with staff to review employee relations climate, specific problem areas and actions necessary for improvement. * Evaluates employees at scheduled intervals, obtains and considers all relevant information in evaluations and supports staff by giving praise and constructive criticism. * Recognizes contributions and celebrates accomplishments. * Motivates staff to improve quantity and quality of work performed and provides training and development opportunities as appropriate. J. Maintains a high level of job skills by attending and completing various seminars and training courses and reading appropriate literature. * Communicates this knowledge to others as required. * Plans appropriate personal training needs with General Counsel in a timely manner. * Attends and completes training plan courses and seminars according to established schedule and availability of courses. * Reads and reviews appropriate professional periodicals and technical manuals to maintain current professional/technical knowledge. * Trains thoroughly less experienced employees in various tasks/procedures as directed by General Counsel. * Communicates information in a clear and understandable manner. K. Maintains knowledge of current trends and developments in the field by reading appropriate books, journals and other literature and attending related seminars, conferences and the like. Applies pertinent new knowledge to job. * Attends internal and external educational programs and professional meeting as available for continuing professional education. * Attends regular meetings of any available and applicable professional organizations. * Reads and evaluates professional literature on a continual basis, translates complex or legal information into a format that can be understood by others. * Incorporates knowledge of pertinent new trends and developments of the law into legal unit policies and procedures. * Demonstrates thorough knowledge of applicable rules and regulations by providing accurate information and legal assistance to all levels of personnel. L. Performs other duties as assigned by Management. Preferred Qualifications: * Three years supervision of purchasing or procurement staff. * Five years of experience in governmental procurement with FTA experience, certified procurement officer or related certification from a recognized national organization or program. * Five to seven years of experience in the procurement of complex services, which may include outsourcing of government operations; complex computer software and systems; or complex consulting engagements. * Experience working in government or with the transportation and/or tolling industry. Bachelor's degree in business or public administration or a related field from an accredited college or university AND Seven years of experience in purchasing/contracts or procurement sourcing, Two years of which as a manager OR Two years of experience at the lower level Mgr, Purchasing/Inventory (FEM050) or position equivalent. 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Procurement Manager

Cherry Street Energy