Procurement Fleet Coordinator

At Elara Caring, we have a unique opportunity to play a huge role in the growth of an entire home care industry. Here, each employee has the chance to make a real difference by carrying out our mission every day. Join our elite team of healthcare professionals, providing the Right Care, at the Right Time, in the Right Place.

Job Description:

Procurement Fleet Coordinator

At Elara Caring, we care where you are and believe the best place for your care is where you live. We know there's no place like home, and that's why our teams continue to provide high-quality care to more than 60,000 patients each day in their preferred home setting. Wherever our patients call home and wherever they are on their health journey, we care. Each team member has a part to play in this mission. This means you have countless ways to make a difference as Procurement Fleet Coordinator. Being a part of something this great, starts by carrying out our mission every day through your true calling: developing an amazing team of compassionate and dedicated healthcare providers.

To continue to be an industry pioneer delivering unparalleled care, we need a as Procurement Fleet Coordinator with commitment and compassion. Are you one of them? If so, apply today!

Why Join the Elara Caring mission?

• Work in a collaborative environment.

• Be rewarded with a unique opportunity to make a difference

• Competitive compensation package

• Tuition reimbursement for full-time staff and continuing education opportunities for all employees at no cost

• Opportunities for advancement

• Comprehensive insurance plans for medical, dental, and vision benefits

• 401(K) with employer match

• Paid time off, paid holidays, family, and pet bereavement

• Pet insurance

As Fleet Coordinator, you'll contribute to our success in the following ways:

• Assist business unit drivers with any vehicle related problems

• Find repair solutions for drivers and manage to the lowest expense/budget cost

• Negotiate best possible outcomes for driver satisfaction and resolve conflicts, and escalate as and when required

• Assist with accident tracking to ensure drivers are kept informed of solutions and repair progress

• Provide technical and logistical solutions to branches to ensure vehicle downtime is minimized

• Ensure correct information is being recorded in all company databases or dashboards

• Ensure all procedural protocols are adhered to in relation to the policy and repairing of vehicles

• Ensure all repair costs, cost tracking and authorization levels are within company policy

• Minimize vehicle repair time by educating drivers on maintenance process and procedure

• Review driver requests and route to appropriate business unit leadership for approval

• Collects and provides analysis of data to be used by the procurement teams.

• Ensures proposals/quotes are completely and appropriately completed, verify product and pricing information and contacting potential fleet and other suppliers.

• Produces reports tracking fleet and other contract expiration dates or categories.

• Manage all required fleet vehicle licensure and registration and recall notices

• Providing reports to management on budgeting, schedules, maintenance and fleet progress

• Developing methods to decrease cost and improve efficiency

• Assist, plan and manage fleet vehicle procurement and optimal replacements

• Managed vehicle replacement, vehicle transition or move cycle with fleet drivers

• Establish and maintain effective working relationships with business leaders and internal stakeholders

• Promotes Elara Caring's philosophy, mission statement and administrative policies to ensure quality of care

• Maintains patient and staff privacy and confidentiality pursuant to HIPAA Privacy Final Rule

• Performs other duties/projects as assigned

What is Required?

• Ability to handle client expectations and conflict

• Knowledge or understanding of how to manage and work with fleet and other suppliers

• Excellent interpersonal skill and an empathetic communication style

• Ability to work as part of a team

• Strong oral and written communication skills

• Negotiation and conflict resolution skills

• Good time management and the ability to prioritize tasks and remain calm under pressure

• Intermediate/Advanced computer skills with Excel, PowerPoint, Outlook and Word

• Ability to adapt to new tools and software, including fleet specific software tools

• Excellent communication skills, both verbal and written

You will report to the Procurement Supervisor.

This is not a comprehensive list of all job responsibilities; a full job description will be provided.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

Elara Caring provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age (40 and older), national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, protected veteran status, or any other basis prohibited under applicable federal, state or local law.

Elara Caring participates in E-Verify and we will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the United States. Employers like Elara Caring can only use E-Verify once you have accepted the job offer and completed the Form I-9.

If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by reaching out to recruiting@elara.com.