Procurement Coordinator

Posting Summary

Logo Posting Number STA00270PO24 Job Family Procurement and Inventory Control Job Function Procurement USC Market Title Procurement Specialist Link to USC Market Title https://uscjobs.sc.edu/titles/133574 Job Level P1

• Professional Business Title (Internal Title) Procurement Coordinator Campus Columbia Work County Richland College/Division Division of Student Affairs and Academic Support Department SAAS Finance State Pay Band 5 Approved Starting Salary $45,133 Advertised Salary Range $45,133 - Commensurate with experience Location of Vacancy Columbia, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule

Standard working schedule: 8:30am

• 5:00pm

Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Fiscal Accounting

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

Procurement Coordinator

• Do you have experience with procurement policies and practices?
• Are you a "details" person who enjoys finding opportunities for process improvement?
• Do you enjoy working with data and reviewing transactions for accuracy?
• Can you provide excellent customer service and follow up?

This job is for you.

Serves as a procurement coordinator for the Division of Student Affairs that specializes in the procurement of goods and services for the division.

Primary Duties:

• Prepares, submits and reconciles procurement requests submitted by division partners

• Verifies and documents financial accounting transactions related to those requests

• Other professional duties in creation and maintenance of accounting records

• Responsible for fiscal analysis, accounting, and management of financial systems for the proper collection and distribution of funds

Perks:

• Work-Life-Balance: Full-time pay with a 37.5 work week with occasional work-from-home options.

• Benefits you will not find elsewhere! (over 30 paid days off, paid tuition, state benefits, state retirement, and more!)

• An engaging and collaborative on-campus environment

• Opportunities for professional development.

Minimum Qualifications

Bachelor's degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications

Experience in USC and/or state procurement policies

Knowledge/Skills/Abilities

Knowledge of the principles, practices, theories and terminology of accounting, auditing, banking, budgeting, financial management or investment. Knowledge of state government fiscal and accounting processes. Knowledge of the organization and capital structure of public utilities and of the methods and procedures used in the financing of major extensions to utilities operations. Knowledge of office practices and procedures. Knowledge of state government fiscal and accounting processes. Knowledge of state laws and regulations pertaining to university finances. Knowledge of financial statement analysis. Ability to proficiently apply mathematical concepts. Ability to analyze and interpret financial data, records and reports. Knowledge of the University receipting system and accounts receivable

• PeopleSoft. Knowledge of accounting and business practices in relation to state procurement and fiscal reporting. The ability to balance and reconcile accounts. Act as a liaison with internal and external departments and agencies. Ability to communicate effectively. Ability to read and understand reporting tools and generate ledgers. Advanced excel skills.

Job Duties

Job Duty

Assists Division of Student Affairs staff with the management of financial accounts, revenue, and expenditures related to the procurement of goods and services. Assures that all procurement transactions are in accordance with the University purchasing policies. Manage processing and reconciliation of billing, accounts due, expenditures, reimbursements, departmental transfers, purchasing cards, grants, and travel.

Essential Function Yes Percentage of Time 25 Job Duty

Processes purchase requisitions and maintains purchasing files. Ensures receipt and payment of purchases. Processes all departmental paperwork for reimbursements, journal entries, purchasing card, travel, etc. Obtains and manages USC Purchasing Card to be used for authorized expenditures. Maintains working knowledge of and access to state contracts to inform divisional partners of materials and services covered under state contract. Ensures that all necessary office supplies and equipment are available and ordered as needed in a timely manner in adherence to accepted university procurement process. Works in the divisional finance ticketing system for the timely processing of requests in support of divisional priorities.

Essential Function Yes Percentage of Time 25 Job Duty

Assists the divisional Procurement Manager in processing purchase orders, payments to vendors, petty cash reimbursements, and reconciliations. Is expected to perform all routine functions of procurement for any divisional unit needs as a member of the division finance team using a "shared services" model. As required, may be assigned to specialize in unique functions of a department/unit or a divisional project.

Essential Function Yes Percentage of Time 25 Job Duty

Assists the divisional Procurement Manager in fiscal analysis and the coordination of accounting functions related to procurement of goods and services. Prepares financial reports and provides assistance with budget development and quarterly budget status reports. Assists the Procurement Manager in the following functions: purchasing, budgeting, accounts payable and accounts receivable, internal controls, and cashier for petty cash payments. Advises on best practices and development of internal policy and procedure changes to enhance efficiency and effectiveness. Maintains knowledge of all applicable University and state fiscal policies and procedures.

Essential Function Yes Percentage of Time 20 Job Duty

Performs other duties as assigned.

Essential Function No Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Essential

Posting Detail Information

Number of Vacancies 5 Desired Start Date 05/01/2024 Job Open Date 04/01/2024 Job Close Date 06/28/2024 Open Until Filled No Special Instructions to Applicant

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance

• Retirement Programs

• Paid Tuition

• Dependent Scholarships

• Annual Leave

• Sick Leave

• 13 Paid Holidays (including an extended December holiday)

• Paid Parental Leave

• Professional Development Opportunities

Click here to learn more about why you should work at UofSC.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by June 28, 2024.

Quicklink for Posting https://uscjobs.sc.edu/postings/166223 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have at least a bachelor's degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents

• List of References and Contact Information