Procurement Coordinator

We're always looking for diverse, talented, service-oriented people to join our exceptional team.

Procurement Coordinator

The pay range for this position is listed below. Our pay ranges are built to allow for candidates with various levels of skill and experience to be considered, as well as for room for growth and tenure achieved in a role over time. Typical new hire salary offers fall within the minimum to midpoint of a pay range for many candidates. Any offer extended to a candidate will be based upon their unique set of knowledge, skills, education, and experience as well as internal equity.

Pay Range:

$25.40 - $36.83

Scheduled Weekly Hours:

40

What You'll Be Doing

Under general supervision, responsible for the procurement of selected organization wide and IT goods and services ensuring to fulfill purchase requests, including preparing purchase orders, handling order inquiries and the timely delivery of IT supplies, materials, and equipment. Follows purchase through from order placement to fulfillment and ensures order arrives undamaged and on time. Process team member requests through the ticketing systems.

• Works with management to plan and prioritize IT purchasing activities. Creates requisitions for purchased items, and manages approval process. Inputs all requests for purchases source to pay system, while ensuring all documentation on requisition is accurate. Verifies and affixes purchase amount to requisition.

• Monitors the ordering of Enterprise and IT materials and supplies from vendors. Selects and places purchase orders with vendors. Coordinates the return of damaged goods, replacement items, or credit arrangements.

• Inputting of high quality data to create assets, including tracking, depreciation, and compliance with regulatory requirements.

• Handle high-value transactions, ensuring thorough risk management, approvals and financial control measures are in place

• Assist team members with questions and concerns regarding Enterprise and IT goods and services, pricing, specifications and product options.

• Maintains a system of records relative to purchase orders and approval. Reviews, updates, maintains and tracks purchases from order placement until it arrives in hands of order requestor.

• Verify shipment meets all ticket specifications and team member is satisfied. Tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions to requestor.

• Ensure inventory is stocked and purchase order can be fulfilled. Compare prices and expected delivery dates proposed by suppliers. Tracks orders and confirms system lead times, delivery dates, and costs.

• Compile records of items purchased or transferred between departments, prices, deliveries, and inventories. Notify appropriate department of the placement of orders for tracking purposes. Verifies billed amount with goods received. Reconciles and verifies billing for Telecom expenses. Classifies all GL Coding and Cost Centers to appropriate departments.

• Receives and manages inventory, ensures security of assets while in inventory. Updates and administers asset databases, tracking life cycle of all assets.

• Verifies financial data (e.g., leased, depreciated or expensed), and monitors and reconciles changes in inventory and performs spot checks to ensure process and system quality.

• Ensures orders adhere to supplier agreements and contracts; reports irregularities to management.

• Identifies opportunities and implements actions to achieve efficiencies.

Additional Job Functions

• Performs other duties as assigned

• Complies with regulatory compliance and assigned training requirements including but not limited to BSA regulations corresponding to their specific job duties. Failure to do so may result in disciplinary and other employment related actions

Qualifications

• High School Diploma or GED required

• Bachelor's Degree preferred

• 1-3 years of previous experience required

Knowledge, Skills, and Abilities

• Expertise in ServiceNow, especially with customized invoice and purchase order modules.

• Proficiency in financial software, particularly Symitar.

• Strong understanding of fixed assets lifecycle management, including accounting principles and compliance requirements.

• Demonstrated experience in managing high-dollar transactions with a focus on risk management and compliance.-

• Excellent negotiation, communication, and interpersonal skills.

• Ability to work independently and as part of a team in a fast-paced environment.

• Strong analytical and problem-solving skills.

• Detail-oriented with a high degree of accuracy in managing records and documentation.

SchoolsFirst FCU is committed to Diverse, Equitable, and Inclusive Hiring

At SchoolsFirst FCU we are dedicated to building and growing a diverse, inclusive, and authentic Dream Team, so if you're excited about a position or wanting to make a career change but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. Many skills are transferrable and you may be just the right candidate for the position, or for other roles we are working on.

SchoolsFirst Federal Credit Union is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. SchoolsFirst FCU is an equal opportunity employer and prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on their race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, political affiliation, or genetic information.

This organization participates in E-Verify.