Procurement Coordinator

Cushman & Wakefield Inc Saint Louis , MO 63150

Posted 2 months ago

Job Title

Procurement Coordinator

Job Description Summary

The Procurement Coordinator will be responsible for supporting client sourcing and performing contract management across multiple Accounts in facility management services. The Procurement Coordinator will support the strategy set by the Procurement Manager.

Job Description

PRINCIPAL RESPONSIBILITIES

  • Research and analyze supply base for consolidation and improvement in service levels for the Client Account.

  • Work with Procurement Manager and Account Management to develop bid packages including statement of work, service-levels, KPIs, pricing matrix, and to facilitate RFP activity including loading RFPs into e-sourcing tool, transmitting to invited suppliers, facilitating site tours, and coordinating answers to supplier questions.

  • Ensure utilization of Preferred/Approved Suppliers, contract templates and other tools and templates.

  • Analyze supplier proposals and assist in evaluation presentations to stakeholders.

  • Prepare and facilitate contracts with suppliers, utilizing templates and processes to ensure accuracy in areas such as final negotiated Scope of Work, Pricing, Site & Equipment Lists.

  • Ensure contract compliance with C&W and/or client policies and review compliance of service agreements terms and conditions and engaging Legal and Risk Departments where necessary.

  • Use Contract Repository for supplier contract storage.

  • Maintain organized records and establish tracking to manage the workflow of multiple concurrent sourcing events.

  • Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment and diplomacy.

  • Perform other miscellaneous related duties as assigned.

KNOWLEDGE AND EXPERIENCE

  • Bachelor's degree in related field. Advanced degree is a plus.

  • 2+ years of related Facilities Management/Indirect Procurement or equivalent experience desired.

  • Must be familiar with legal aspects of contracting including reading and interpreting contracts and related documentation, ability to prepare amendments, and ability to explain to stakeholders the specifics of the contracts.

  • Self-motivated and work independently to find solutions.

  • Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required).

  • Strong organizational and project management skills with the ability to prioritize multiple tasks and the flexibility to handle multiple competing priorities.

  • Proficient with internal & external stakeholder/customer relationship management and effective communication with all levels of management.

  • Understanding Strategic Sourcing processes and demonstrated proficiency with e-tools such as e-Sourcing, and contract management systems.

  • Proficiency with excel data analysis, reporting, project management and demonstrated capabilities with managing multiple projects with multiple stakeholders.

  • Experience in the Commercial Real Estate and/or Facility Management environments desired.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

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communicating goals and objectives; overseeing work assignments; aligning team efforts; building accountability for and measuring progress in achieving results; identifying and addressing improvement opportunities; assuming responsibility for decision making JOB REQUIREMENTS & QUALIFICATIONS Education: * Bachelor's degree Previous Experience: * Must have at least 5-8 years of relevant supply chain category management experience * Corporate indirect procurement experience a plus * Must have a strong understanding of the Asset Services operational structure and revenue model * Previous experience sourcing for or leading a project supporting Asset Services * Project Management, specifically directly leading the implementation of a process or technology Targeted Competencies * Self-starter who can operate independently and without clear processes in place * Ability to develop content and present to internal stakeholders and executive leadership * Building and managing diverse relationships * Understands the Commercial Real Estate Service business, specifically Property Management * Supplier performance management KEY ACCOUNTABILITIES Responsible for the following: Strategy to Support Asset Service Operational Model, maximizing Preferred Supplier Program Utilization * Develops a thorough understanding of the Asset Services Operations Manual and Onboarding Processes to make recommendations centered around strategic sourcing best practices including: bidding policies, analytics, selection, governance and usage of available technology platforms * Leverage SpendHQ data to segment suppliers by market, subcategory and client group to identify opportunities to increase penetration of preferred supplier base and introduce new regional/local providers to the program * Participate in supplier performance review meetings to understand performance results to (a) evaluate expansion of a supplier to other markets/properties (b) identify and rectify performance issues * Serve as an escalation point from local markets for supplier performance issues, partnering with the Client Category Management team to triage * Participate in targeted market leadership calls and lead discussions, when relevant, around supplier performance and utilization opportunities * Work closely with Marketplace SME to develop strategies to drive adoption to this technology * Establish and Share Preferred Supplier Agreements * In coordination with the Client Category Management team, ensure all preferred supplier agency agreement, pricing documents and supplemental information is accurate and up to date in RESOURCE * Explore capabilities of ServiceEdge technology relative to preferred suppliers and access from field to properly identify and access * Self-Leadership * Negotiates effectively for the organization with internal and external stakeholders and builds relationships with key individuals necessary for collaboration * Develops and presents communications, frequently to senior Asset Services leadership, communicating the desired message, at the appropriate level, for the right recipient * Does what it takes to understand the Asset Services business and builds and maintains category knowledge and expertise * Coordinates resources with Procurement COE team to ensure data integrity within SpendHQ as well as leveraging existing Procurement technology toolkit to support the overall operational model * Allocates and manages resources that are not direct reports in order for project tasks to be completed on time and meeting or exceeding the desired quality level * Manages designated work stream to meet customer and business needs by translating business plans into strategic opportunities and tactical action items; communicating goals and objectives; overseeing work assignments; aligning team efforts; building accountability for and measuring progress in achieving results; identifying and addressing improvement opportunities; assuming responsibility for decision making * * JOB REQUIREMENTS & QUALIFICATIONS Education: * Bachelor's degree * Previous Experience: * Must have at least 5-8 years of relevant supply chain category management experience * Corporate indirect procurement experience a plus * Must have a strong understanding of the Asset Services operational structure and revenue model * Previous experience sourcing for or leading a project supporting Asset Services * Project Management, specifically directly leading the implementation of a process or technology * Targeted Competencies * Self-starter who can operate independently and without clear processes in place * Ability to develop content and present to internal stakeholders and executive leadership * Building and managing diverse relationships * Understands the Commercial Real Estate Service business, specifically Property Management * Supplier performance management Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. Cushman & Wakefield Saint Louis MO

Procurement Coordinator

Cushman & Wakefield Inc