Procurement & Contract Specialist

Description

Job Summary

Provides cradle-to-grave management of complex procurements and contract administration. Performs full range of procurement professional duties involved in planning, preparing, issuing, analyzing, project management, contract close-out and administering of complex solicitations for professional services, technology, rolling stock, capital construction, and equipment. Oversees project managers, departments, and/or external stakeholders/agencies in selecting procurement methods and strategies. Plans, prepares, issues, manages, and awards solicitations in accordance with UTA policies, FTA regulations and other federal and state laws. Approves invoices to ensure contractual terms and conditions are followed and in compliance with federal and/or local grant funds distribution requirements. Establishes vendor/supplier relationships and enforces contractual terms and conditions. Manages and reports on all grant activities through the government TRAMS system. Serves as subject matter expert to management at all levels on matters pertaining to procurement, grant, and contract administration. Researches and implements all updated state and federal procurement policies, clauses and guidelines.

Minimum Qualifications

EDUCATION/TRAINING:

Bachelor's degree. Background in public procurement policies, procedures, and regulations preferred. Extensive course work and/or experience in principles and practices of business management, contract administration, and procurement.

EXPERIENCE:

Five years with demonstrated progressive competence in procurement, including complex contract negotiation and administration, strategic sourcing, vendor management, or other procurement work experience. Strong preference given to experience in federal and state procurement rules and regulations involving grants, contracts management and administration - specifically FTA Circular 4220.1F, FTA Circular 5010.1D, FTA Master Agreement, Code of Ethics, Buy America, Anti-Lobbying, Non-Debarment, Brooks Act, Cargo Preference, DBE, EEO, Davis-Bacon, etc.

Knowledge:

• Advanced knowledge of contractual law and applicable federal and state procurement laws and procedures as noted above.

• Extensive knowledge in contracting construction and professional services contracts.

• In depth knowledge of various types of contracts, contract procedures, terms and conditions, and contractual documents.

• Knowledge of, and ability to apply, procurement and business best practices.

• JD Edwards and SIRE experience preferred.

Skills:

• Intermediate proficiency in MS Word, Excel, and Outlook preferred

• Contract negotiation

• Strong written and verbal communication

• Strong organizational and follow-up

• Multi-tasking

• Project management

• Proactive problem solving

Ability to:

• Handle heavy workloads with tight deadlines while under minimal supervision

• Effectively communicate, orally and in writing, using proper spelling, grammar, and punctuation in a professional manner with UTA senior management/staff, outside organizations, and interested parties

• Lead and facilitate large groups or committees

• Understand and interpret contracts.

• Pay close attention to details.

• Read and interpret basic blueprints and technical specifications.

• Research and analyze information.

• Apply strong ethics and integrity with perceived fairness, tolerance, honesty, and consistency in following policies and procedures

This job requires regular and predictable attendance.

This position requires an initial as well as an annual credit check.

• OR -

An equivalent combination of relevant education and experience.

[UTA reserves the right to determine the equivalencies of education and experience.]

Commensurate with experience

Close Date: Until filled

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