Procurement & Contract Specialist 3 (Pcs3)

Initial Posting Date:

06/14/2024

Application Deadline:

07/02/2024

Agency:

Oregon Business Development Department

Salary Range:

$5,478 - $8,408

Position Type:

Employee

Position Title:

Procurement & Contract Specialist 3 (PCS3)

Job Description:

Are you a positive, up-beat, go getter who can adapt to change? Are you detail-oriented? Do you have experience providing technical assistance for contract planning, contract administration, grant contracting, and procurement of goods or services contracts? If so, Business Oregon has an exciting opportunity for you to join our team!

Business Oregon, the state's economic development agency, is currently hiring two full-time Procurement and Contract Specialist 3. One will be a permanent position and the other is limited duration. This position strategically sources, negotiates, and administers grants, loans, goods, and services contracts in an effort to fulfill the goals of the agency. This position advises executive and program staff on contracting requirements, develops and modifies procurement program guidelines, and interprets contracts law, policies and procedures.

Note: We value our employees and want to encourage work-life balance and flexibility. This position may have the ability to work remotely with required days in the Salem office every other week.

What you will do:

• Provide consultation and contract services to Department staff in the development of contracts with federal, state, and local government, non-profits, and private organizations.

• Serve as the primary reference to agency management for contracting rules and requirements impacting the agency's compliance with State Law.

• Provide technical direction to Department staff on methods of contract acquisition, developing, writing/drafting, and implementing Request for Proposal (RFP) and other solicitation documents, and requirements of contracting processes.

• Solicit and coordinate evaluation of technical proposals and provide consultation on contract awards.

• Devise negotiating strategies with goals and alternatives. Negotiate contract or agreement terms to minimize performance risk.

• Analyze and monitor contracts and agreements, as directed, to ensure contracts and files are in compliance with applicable laws, policies, procedures, and best practices in state government, to ensure an adequate budget exists to execute contracts, and to avoid audit irregularities.

• Advise management on contract administration.

• Explain department purchasing, contract, or agreement policies to agency program staff. Explain and advise staff on state contracting laws, rules, regulations, operating policies, procedures, and ethics.

• Review agency procurement, contract, or agreement practices for compliance with rules, statutes, policies, and practices.

• Develop agency policies and procedures for internal and public use relative to grants, loans, and other contracts.

• Analyze leasing agreements - meet with agencies to decide space requirements. Analyze owned and available space. Analyze comparative costs of alternatives.

Business Oregon strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, feel free to contact us to discuss your application.

The ideal candidate will possess a combination of some or all of the following skills:

• Knowledge of personal and professional service contracting or public sector agreement methods, rules, and procedures.

• Knowledge of principles and processes in business and organizational planning, coordination, and execution such as resource allocation and production methods.

• Knowledge of grants and contracts, including drafting contracts and contract administration.

• Excellent communication skills, both verbal and written.

• Experience and proficiency working with Microsoft Word, Excel, and databases with reporting software.

• Experience writing contracting documents and specifications.

• Experience evaluating and reviewing contract performance for compliance to specifications and requirements.

• Ability to analyze, interpret, and apply contracting laws, rules, regulations, and policies typical to a public jurisdiction.

Note: If you are interested in applying for these positions, you must attach your current cover letter and resume to your application. Failure to submit the required resume and cover letter will remove your application from consideration. Attach a cover letter that clearly addresses how your education and/or experience relates to the Requested Skills, Duties, and Responsibilities of this position.

What you need to qualify:

Five years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations.

OR

A bachelor's degree and two years of professional-level procurement and contract experience related to the position.

OR

Any combination of education and professional-level experience equivalent to five years of procurement and contract experience related to the position.

What Business Oregon does:

Business Oregon is the economic development agency for the state of Oregon. We have about 150 people on our team, and we work with communities and businesses. We use our programs and expertise to help businesses grow, so they can in turn add jobs, diversify the economy, and increase Oregon prosperity. We work with communities to enhance and expand infrastructure and community safety with projects such as water/wastewater systems, seismic rehabilitation for schools, or rural broadband development. This also sets the stage for future business development. Our mission is to invest in Oregon's businesses, communities, and people to promote a globally competitive, diverse, and inclusive economy, all carried out with an agency strategic plan.

How to Apply:

Please Note: Applications must be submitted no later than 11:59 PM PST on Tuesday, July 2nd, 2024.

• If you are a current State of Oregon employee, you must apply through your employee Workday account through Jobs Hub.

• Click the "Apply" button above to complete your online application.

• Attach your current cover letter and resume. Failure to submit the required resume and cover letter may remove your application from consideration. Clearly demonstrate in your cover letter how you meet all the minimum qualifications and requested skills listed above.

• Complete the questionnaire. Warning

• Workday will timeout due to inactivity and will not save your application progress unless you use the "save for later" function. If you need to take a break, please be sure to click the save for later button to save your progress.

• Be sure to check Workday and your email for additional tasks and updates. After hitting submit there may be additional required tasks for you to complete prior to the announcement closing.

• The candidates whose work experience most closely matches the qualifications and skills of this position will be invited to interview.

WHATS IN IT FOR YOU:

• Family Friendly Work Life Balance: Paid time off, 11 holidays, 3 personal days & optional short- and long-term disability benefits.

• Take Care of Yourself and Your Family: Comprehensive employee benefits, choice of medical plans, vision plan, life insurance, and employee assistance program.

• Invest in Your Future: Pension plan, deferred compensation plan, short- and long-term disability plan, and flexible spending accounts for healthcare and dependent care.

• Be Appreciated: Employee recognition events, agency-unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, and dynamic employees doing impactful work.

• ADA: At Business Oregon, we value community and foster a sense of belonging for our employees.

Additional Information:

• It is our policy to provide reasonable accommodations to all applicants who may need them. Should you need assistance or an accommodation, please contact Janeen Hilbrink in Employee Services to discuss how we can best meet your needs.

• Veterans' Preference

• Eligible veterans who meet the qualifications will be given veterans' preference. If you checked that you are a veteran, we will ask you for your documents later in the process. Click on the Veterans' Preference link for additional information.

• Criminal Records Check

• Hiring of the successful candidate will be contingent upon the results of a Criminal Background Check. Adverse background data may be grounds for immediate disqualification.

• Work Authorization

• The Oregon Business Development Department (dba Business Oregon) does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.

• This recruitment will be used to establish a list of qualified candidates to fill the current position and may be used to fill future vacancies as they occur.

• This position is a classified, full-time position, and is not represented by a union.

• PERS

• This is a PERS qualifying position. After a six-month waiting period, eligible Management Service, Executive Service, and Unrepresented employees will have their base pay increased by 6.95% and the 6% PERS contribution deducted from their base pay rather than a direct 6% contribution by the State of Oregon to the employees PERS account. This will mirror the bargained SEIU and AFSCME PERS process.

• Are you looking to live in and experience Oregon? Learn more about life in Pendleton, Salem, and Portland.

Need help?

For questions about this job, contact Kristin Heying, HR Analyst in Employee Services, at 971-345-1964 or email kristin.heying@biz.oregon.gov.

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Business Oregon is an Equal Opportunity, Affirmative Action Employer.