Procurement Clerk

Sodexo USA Phoenix , AZ 85002

Posted 2 months ago


Sodexo Food Services at Grand Canyon University

3300 W Camelback Rd. Phoenix, AZ 85017

  • $50 Referral and $200 Retention Bonus for eligible candidates

  • No experience necessary for entry level positions

  • Full time and part time positions available

  • Free uniforms and free parking

  • Free employee meal for 6.5-hour shifts and up

  • Healthcare benefits, 401K and PTO for full time positions

  • Employee discounts at many retailers and other businesses - Tickets at Work

The Supply Chain Procurement Clerk is responsible for Processing Purchase Orders (POs), expediting orders, reconciling P.O. to invoice exceptions and other general administrative support as needed in the operation of the Supply Chain function

Essential Duties and Responsibilities include the following.

Reviews and dispatches purchase orders to approved suppliers in a timely manner and in accordance with established procurement policies and procedures.

Works with the Accounting assist with resolving supplier payment issues.

Adheres to procurement policy.

Required Education:


High School diploma or GED

Preferred Education:

Preferred Experience:

Transactional buying experience in trucking, equipment, food or services related industries.

Some business or financial analytics experience


Competent using basic MS office productivity tools such as: Word, Excel, PowerPoint, Outlook and Access.

Able to perform basic research and extract information from data.

Manage, supervise and motivate Sodexo team/staff by providing training and counseling to promote 100% work efficiency daily.

Guarantee systems for the best price/value for products such as: High value fish, meat, poultry, specialties, dairy, fruit, produce and basic MRO supplies.

Create and monitor reports with variable year and seasonality prices input in order to create the most cost effective high-end menus together with operations

Analyze procurement and financial data in conjunction with the Procurement coordinator for opportunities including supplier rationalization, tenders, aggregation and specification alternatives

Review purchase requisitions, obtain competitive quotes and plan purchase orders

Monitor and resolve supplier performance and business issues that may occur to ensure food safety compliance, HACCP regulations and FDA regulations

Manage day to day supplier communications

Monitor and control product inventory levels

Arranges for disposal of surplus materials

Implements procurement strategy and policies and forecasts procurement needs

Develops expertise to support growth and builds relationships with suppliers and customers

Prepares purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.

Tracks purchasing activity and discusses defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective and preventative action.

Ensures safety requirements are followed by Sodexo company regulations

Assists supply chain in developing and implementing purchasing strategies

Manages the planning, developing and buying materials, parts, supplies and equipment's in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications.

Develops and reviews purchase requests and ensure authorization as necessary to facilitate the timely purchase of new food products.

Liaise with Accounts Payable Department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.

Position Summary

The Unit Clerical will complete the clerical tasks assigned by the supervisor in accordance with corporate guidelines. Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions. The general responsibilities of the position include those listed below, but Sodexo may identify other responsibilities of the position. These responsibilities may differ among accounts, depending on business necessities and client requirements.

General Responsibilities:

  • Performs routine and varied clerical duties in accordance with standard procedures.

  • Performs activities such as photocopying, compiling records, filing, tabulating, posting information and scheduling appointments.

  • Writes types or enters information into computer to prepare correspondence.

  • Prepares issues and sends out receipts, bills, policies, invoices, statements and checks.

  • Maintains records, prepares forms, verifies information and resolves routine problems.

  • Operates various office machines.

  • Opens and routes incoming mail, answers correspondence and prepares outgoing mail.

  • Answers telephone, conveys messages and runs errands.

  • May receive, count and deposit cash, as needed.

  • May include human resources functions (including benefit administration, personnel action forms and payroll processing) for the unit as well as the district and region.

  • Complies with all company safety and risk management policies and procedures.

  • Reports all accidents and injuries in a timely manner.

  • Participates in regular safety meetings, safety training and hazard assessments.

  • Attends training programs (classroom and virtual) as designated.

  • May perform other duties and responsibilities as assigned.

Qualifications & Requirements

  • Willingness to be open to learning and growing.

  • Maturity of judgment and behavior.

  • Maintains high standards for work areas and appearance.

  • Maintains a positive attitude.

  • Ability to work a flexible schedule helpful.

  • Must comply with any dress code requirements.

  • Must be able to work nights, weekends and some holidays.

  • Attends work and shows up for scheduled shift on time with satisfactory regularity.


  • High School diploma, GED, or equivalent experience.
  • 0 to 1 years related experience.


  • Presents self in a highly professional manner to others and understands that honesty and ethics are essential.

  • Ability to maintain a positive attitude.

  • Ability to communicate with co-workers and other departments with professionalism and respect.

  • Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.

  • Must have basic phone and computer skills (email, texting, etc.).

Physical Requirements:

  • Close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus, with or without corrective lenses.

  • Significant walking or other means of mobility.

  • Ability to work in a standing position for long periods of time (up to 8 hours).

  • Ability to reach, bend, stoop, push and/or pull, and frequently lift up to 35 pounds and occasionally lift/move 40 pounds.

Working Conditions (may add additional conditions specific to defined work location):

  • Generally in an indoor setting; however, may supervise outside activities and events.

  • Varying schedule to include evenings, holidays, weekends and extended hours as business dictates.

  • While performing the duties of this job, the employee is primarily in a controlled, temperate environment; however, may be exposed to heat/cold during support of outside activities.

  • The noise level in the work environment is usually moderate to loud.

Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

Benefits Eligibility

Full Time Benefits: At Sodexo, we believe every employee should have the resources to be their best. As part of our overall rewards, we offer benefits programs designed to help you maintain a healthy lifestyle including health, dental and vision insurance. Eligible employees can enroll in their benefits, which will be effective beginning on their first day with Sodexo. We also offer other benefits like paid time off, financial and savings programs and access to our employee assistance program and other discounts (eligibility varies by unit and may not be available to all employees).

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Procurement Clerk

Sodexo USA