Procurement Clerk

Job Description Job Description Compiles information and records to draw up purchase orders for procurement of materials and services. General Accountabilities Performs buying duties when necessary.

Prepares purchase orders and sends copies to suppliers and to departments originating requests. Obtains proper specifications, quotations, delivery terms and costs. Recommends alternatives to save money or improve delivery.

Prepares, maintains, and reviews purchasing files, reports and price lists. Checks shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications. Compares prices, specifications, and delivery dates to determine the best bid among potential suppliers.

Reviews requisition orders to verify accuracy, terminology, and specifications. Determines if inventory quantities are sufficient for needs, ordering more materials when necessary. Calculates costs of orders, and charges or forwards invoices to appropriate accounts.

Maintains knowledge of all organizational and governmental rules affecting purchases. Contacts suppliers to schedule or expedite deliveries and to resolve problems. Tracks the status of requisitions, contracts, and orders.

Trains and supervises staff. The company reserves the right to add or change duties at any time.