Procurement Associate

Apply

Description

Connecting People, Plants & Planet to Create Healing

Gaia Herbs takes pride in fostering a collaborative workplace where inspired sessions are the norm, and pitching in to support team success is required. We actively seek out team players who value mission-driven work and love bringing purpose to what we do every day.

Gaia Herbs is growing, and as the leading Herbal Supplement company, we feel an ever-increasing responsibility to contribute to a more inclusive and sustainable economy. This is why our status as a Certified B Corporation is so important as we continue building exceptional teams who create great products, all while being great stewards of our farm and our planet.

We would love to be your next GREAT employer!

Our Perks & Benefits Offered:

Medical, Dental, and Vision Insurance starts the 1st day of the following month you're hired.

Wellness discounts on health insurance

Health savings account

PTO, sick leave, paid holidays

Volunteer time off

Voting time off

401(k) - 100% match up to 3%

Annual Incentive Plan (Bonus)

Equity Shares

Recognition programs

Gaia product discounts and partnering company discounts with Thrive, Prana, Dr. Bronner's

Gaia swag and Birthday honey from the Gaian bees

Healthy lunches brought in using Gaia's herbs, veggies and local organic meats.

Free farmer's market during season from Gaia's own 350-acre farm.

JOB SUMMARY:

The Procurement Associate is responsible for creating, processing, administering, and delivering Purchasing Requisitions and Purchase Orders for 200+ services and materials throughout the organization. The Procurement Associate will be responsible for supporting the broader Supply Chain team and work closely with other cross-functional partners (Quality, R&D, Warehouse, Marketing, Sales, Finance, IT) to drive supply-chain and operational efficiencies as identified.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reviews purchase requisitions (PR), converts PRs to purchase orders (PO), and provides confirmation back to stakeholders.

Confirms vendors' ability to meet PO requirements such as on-time, in-full (OTIF) delivery at or below previously negotiated purchase prices prior to placing/confirming POs.

Communicates with vendors after PO submission for status updates and provides feedback to internal stakeholders.

Maintains vendor and item master data to include, but not limited to: minimum order quantities, maximum volume commitments, terms and conditions (T&C), and pricing in company enterprise resource planning (ERP) software system to allow transparent and real-time system adjustments.

Ensures all vendor documentation is provided and correct prior to receipt of materials.

Monitors and reports weekly PO status for all items on order; value of outstanding POs due by week, escalating issues as they arise.

Notifies key stakeholders and documents vendors' unexpected performance and price variances.

Effectively and efficiently communicates with and between vendors and internal customers who may need further information or clarity to ensure proper part or service is ordered and received.

Takes key role in resolving any non-confirming receipt (damaged, wrong part, short-shipped, over-shipped, etc.) by working with vendor, internal requisitioners, receiving, and accounts payable.

Responsible for collecting all certification documentation for new suppliers and items as needed.

Utilize ERP to determine what, how much, and when to buy materials and/or services.

Educates Gaia vendors on Gaia's receiving policies, as well as other best practices established by Gaia for minimizing shipping damage.

Tracks key supplier performance data points for periodic evaluation and annual scorecard.

Continuous Improvement practitioner, always looking for a better way to improve processes.

Pursues professional development opportunities in order to bring and apply best in class practices.

Assists department management with administrative assistance in submitting necessary QA paperwork for new items, new suppliers and spec changes for existing items.

SUPERVISORY RESPONSIBILITIES:

None

Requirements

QUALIFICATIONS:

Education and/or Experience:

Bachelors degree or 1+ year of purchasing experience as a buyer or intern

Knowledge, Skills and Abilities:

Language: high proficiency in English reading, writing, oral presentations; routine and regular communications via telephone, email, and video conference with stakeholders inside and outside of Gaia.

Math: basic proficiency in adding, subtracting, multiplying, dividing, calculating percentages in all units of measure including using factors (converting from US to Metric)

Reasoning: strong critical thinking, strategic thinking and analytical skills

Other qualifications: willingness to take initiative, ability to exercise independent judgement, exemplary interpersonal skills, ability to thrive in a fast-paced environment, impeccable attention to detail, successful negotiation skills.

Knowledge: general knowledge of the process flow of purchasing, inventory control, general ledger & cost centers, and shipping & receiving

Software: high proficiency in Microsoft Office Suite. Familiarity with company provided software tools, preferably ERP systems.

Character Attributes: helpful attitude; great partner inside and outside of Gaia, seeks win-win arrangements, works well in groups, naturally curious, problem solver and attention to detail.

PHYSICAL DEMANDS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear, stand and walk.

The employee is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include the ability to be able to view a computer screen.

WORK ENVIRONMENT:

The primary work environment of this position is a standard office environment at Gaia's Brevard, NC facility. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually low.

The above statements are meant to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at Gaia Herbs, Inc., where employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, gender or gender identity, age, national origin, sexual orientation, physical or mental disability, veteran status, or any other protected characteristic as established by law. All employees and applicants will be treated fairly, with dignity and respect, in accordance with, and as defined by federal, state and local non-discrimination laws.