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Procurement And Supply Specialist 4 Support Services, Administrative Services Division

Expired Job

State Of Washington Olympia , WA 98513

Posted 2 months ago

Description

This recruitment is currently open to internal DOL employees only.

The Department of Licensing has an opportunity for you to supervise and support a team

responsible for maintaining relationships with vendors and contractors, coordinating procurement and inventory control activities to include, establishing optimal order quantities and inventory targets while assisting with the day-to-day operations of managing a busy office!

We are looking for a customer and process oriented professional who is interested in developing, leading, and coaching a high functioning team. You need to be dependable and detail-oriented with the ability to ensure the warehouse operates with optimum precision and efficiency. Our ideal candidate must be comfortable working on a team, applying human resource practices, and must have strong verbal and written communication skills to help foster an environment of inclusion, positivity, and customer focus.

What our Procurement and Supply Specialist 4 does

Reporting to the Administrative Services Chief Administrative Officer, this position will:

  • Oversee the operation of the supply warehouse, coordinate vehicle inventory related purchasing activities with clients to develop specifications and methodologies used in the procurement of materials, develop procedures to assess and ensure vendor contract compliance.

  • Modify and adapt purchasing procedures and/or processes to accommodate specialized or unusual acquisitions, perform market analysis and customer needs assessment to identify inventory level needs and cost ramifications and responsible for determining and submitting the biennium budget plan of $9 million based on the needs for all inventory control including license plates and tabs.

  • Monitor and maintain the 60 day statewide reorder levels for all subagents and counties using the Department of Licensing (DOL) application inventory system and place orders with vendors, electronically create and ship inventory statewide, prepare reports for analysis using DOL's DRIVES system and as a purchasing supervisor expert oversee the inventory receiving process.

  • Maintain records pertaining to the amount and location of shipments using a computer inventory tracking system, conduct physical inventories, prepare and maintain inventory records, monitor and maintain all regional inventory types, prepare reports for Digi-Tag print system.

  • Conduct and prepare reports using DOL's DRIVES system such as a monthly inventory report for fiscal, usage records for county auditors based, re-order levels; Use inventory and shipping documents indicating where inventory shipped to perform market analysis and customer needs assessment studies to identify new procurement possibilities.

  • Exercise independent signing authority and responsible for contract management, reviewing and signing shipping invoices, resolving complaints, billing issues or other problems by contacting vendors about erroneously filled shipments received and resolve vendor performance problems. Direct corrective action as required including negotiations to correct performance, price adjustments and contract terminations.

  • Develop and maintain relationships with internal and external customers, manage all aspects of Vehicle Inventory Control, work with departmental cross functional teams, estimate item usage and cost listed from previous purchasing records, ensure correct unit prices to replenish statewide inventory levels, maintain and perform stock inventories, establish reorder schedules based on current levels and usage using DRIVES, the agency's inventory system, as needed. Monitor and oversee the use of the Fishbowl system for the warehouse inventory.

  • Supervise procurement and warehouse staff, providing and performing all functions of the team: training new employees on the DRIVES system and the Fishbowl inventory system, monitoring and coaching, evaluating performance, and supporting staff by establishing priorities, monitoring work flow, modifying work processes, scheduling work shifts, approving leave, be available and responsive to staff and management, ensuring adequate staffing levels, managing and ensuring accountability for the proper receipt, storage, distribution, inventory and documentation of work products.

  • Review legislation, provide critiques, prepare fiscal impact statements, develop, maintain and administer agency policies and procedures, implement new legislation that pertains to vehicle inventory, provide information and statistical data for agency analysis, legislative bill analysis, public disclosure, and policy makers such as Office of Financial Management (OFM).

  • Interact with internal and external stakeholders and organizations including DOL staff in various divisions, County Auditor staff, agents & sub-agents, other local and state government organizations such as the Department of Corrections and the Washington State Patrol.

Required Qualifications

Applicants who possess the following qualifications may be referred to the hiring manager:

  • An Associate's degree and 3 years of experience working with procurement and supply. Experience may be substituted, year to year for education.

  • One year of experience using Microsoft products excel, word, outlook.

  • Have three or more years' experience in inventory management to include managing re-order levels based on inventory on hand and usage projections.

Preferred Qualifications

Applicants who also possess the following may receive additional consideration by the hiring manager:

  • One year experience using the DOL DRIVES system especially as it relates to accessing inventory related records and reports.

  • One year experience using the Digitag system.

  • Six months of experience utilizing or training on all aspects of the Fishbowl inventory system.

  • Supervisory experience

  • Experience assisting in the development and management of a large budget.

Why work at DOL?

We impact more citizens directly than any other state agency and have a strong mission, vision, values, goals and agency culture. We are focused on our commitment to great service, advancing public safety and consumer protection through licensing, regulation, education and collecting revenue that supports our state's transportation system. We are a diverse organization that values integrity, inclusion, respect, results and service excellence. And we have a positive agency culture where employees are engaged, empowered, and appreciated. Find out what our own employees have to say about DOL's Culture and Diversity!

We also value wellness and promote a family-friendly culture where a healthy work life balance is supported. And, in addition to our State's excellent benefits package, we offer an outstanding tuition assistance program! Come enjoy life in Olympia, Washington! Olympia was named one of 2018's Top 100 Best Places to Live by Livability.com. Learn more about life in the capital city!

Union Inclusion

This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For membership questions, contact the local Union Representative.

How to Apply

To apply and be considered for this position, complete the three required steps below. Only applicants who demonstrate they are able to follow directions and submit a complete application packet will be considered. This includes attaching all required documents.

  • Step 1: Select the large Apply button at the top of this job announcement. If you haven't already done so, you will need to create an applicant profile.

  • Step 2: Ensure the work history section of your applicant profile is current and thorough, clearly stating how you meet the qualifications above.

  • Step 3: Upload and attach the following documents to your applicant profile: 1. Letter of interest, 2. Current resume, and 3. a list of three professional references including name, title and current contact information (additional references are accepted).

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

If you have any questions or need assistance completing the application process, contact the recruiter listed below prior to when this job posting closes AND before you submit your application.

Special Notice

To take advantage of veteran's preference, please do the following:

  • Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to HRRecruit@dol.wa.gov

  • Use a subject line of "VET for ASD PSS 4 18-250"

  • Include your name as it appears on your application in careers.wa.gov

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to six months.

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at 360-902-4000 or may email HRRecruit@dol.wa.gov. Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.

For inquiries about this position, please contact at 360-902-4061 or email HRRecruit@DOL.WA.GOV. Please reference recruitment number "ASD PSS 4 18-250".


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Procurement And Supply Specialist 4 Support Services, Administrative Services Division

Expired Job

State Of Washington