Procurement Analyst

Job Posting Title:

Procurement Analyst

• ---

Hiring Department:

Procurement and Payment Services

• ---

Position Open To:

All Applicants

• ---

Weekly Scheduled Hours:

40

• ---

FLSA Status:

To Be Determined at Offer

• ---

Earliest Start Date:

Ongoing

• ---

Position Duration:

Expected to Continue

• ---

Location:

UT MAIN CAMPUS

• ---

l>

Job Details:

General Notes

Flexible work arrangements are available for this position, including the ability to work remotely. Remote work for individuals who reside outside Texas but within the United States and its territories will be considered and requires approval.

The Procurement and Payment Services (PPS) team serves The University of Texas at Austin as a trusted partner, providing integrated procure-to-payment support, and strategically addressing sourcing, contracting, revenue generating opportunities and payment needs, while safeguarding for the highest-level of qualified and varied supplier performance. For more information on PPS, please visit: https://procurement.utexas.edu/about.

Your skills will make a difference.

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

A procurement analyst at The University of Texas ensures efficient, cost-effective acquisition of goods and services, supporting the University's strategic goals. Responsibilities include managing a group mailbox, providing excellent customer service, processing orders, bids, and quotes.

Responsibilities

• Customer Service: Utilize written and verbal communication skills to address routine CSU questions and/or address issues. Effectively communicate the many policies and procedures to the CSUs and suppliers, by both written and verbal communication
• Group Email Inbox: Review incoming order documents, cross check with order queue and solicit missing items as needed. Organize and maintain email files. Process Invitation To Bids (ITBs) and also Quote Requests for awards against existing contracts
• Order Processing: Process routine purchases (i.e. informal bids, awards on existing contracts, exclusive acquisition justifications) within their delegation. Process complex purchases (i.e. informal bids, awards on existing contracts, exclusive acquisition justifications). Additionally, process orders utilizing federal funds, change orders, foreign purchases, and purchases valued up to 1 million dollars.
• Spend analysis by commodity, contract administration and support for UT Market.
• Tracking savings on purchases and reporting both at the local and campus wide level. Creating spreadsheets that will be used to pull savings data from and use that information to help other CSU's report their own savings.
• Other Duties/Skills: Projects and goals assigned by management, staff meetings, vendor meetings, attend training, assist with buyer training, and respond to general questions. Assist with other team members' duties when needed due to increased workload, staff vacations, and/or position vacancies. Uses initiative and resourcefulness beyond typical duties.

Required Qualifications

Education:

Bachelor's required, preferably in Business, or appropriate discipline

Experience:

Experience using Excel, Microsoft Word

Minimum of one (1) professional purchasing certification must be attained within twelve-month period of appointment to the position. Once, attained, certification must be maintained active.

Certification in the following areas shall be acceptable:

• Certified Texas Contract Developer (CTCD)
• Certified Texas Contract Manager (CTCM)
• Certified Professional in Supply Management (CPSM)
• Certified Purchasing Manager (CPM)
• Certified Professional Public Buyer (CPPB)
• Certified Public Purchasing Officer (CPPO)

Preferred Qualifications

Certifications:

CTCD or CTCM certified UT/ Higher education experience

Experience:

1-2 year's Indirect procurement experience, industrial or educational, at the Buyer I level or comparable outside experience

Salary Range

$48,000 + depending on qualifications

Working Conditions

• Standard office working conditions may be required to climb stairs and use computers for extended periods of time.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

• ---

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

• ---

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

• ---

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

• ---

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

• ---

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

• ---

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

• ---

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]
• ---

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.