Procurement Analyst

State Of Massachusetts Boston , MA 02298

Posted 4 weeks ago

About the Executive Office of Housing and Economic Development

The Executive Office of Housing and Economic Development (EOHED) is committed to supporting the Commonwealth's job creation and economic development. We foster an environment conducive to business creation and expansion. Additionally, helping to drive housing construction that addresses the needs of residents through targeted investments.

Our Mission

At EOHED, we deliver mission-critical technology and business solutions that support business operations and assist constituents. We provide responsive digital services and productivity tools that enable taxpayers, businesses, visitors, families, and other citizens to do business with the Commonwealth in a way that makes every interaction with government easier, faster, and more secure.

About the Role

The Buyer III works under the direction of EOHED's Deputy Director of Contracts, Security and Compliance to coordinate the IT contracts, leasing, and procurement for the Secretariat and its 10 agencies.

Duties include but are not limited to:

  • Prepare and execute all service and leasing contracts for the IT Department covering 10 agencies and the Secretariat.

  • Engage with vendors to prepare acceptable contract language before submitting to Legal.

  • Prepare, execute, and manage contracts for contract employees.

  • Stay abreast of statewide contract changes and integrate those changes into EOHEDs procurement of commodities and services in order to realize all possible savings.

  • Coordinate invoice processing, purchase orders, payment vouchers, vendor updates, leases, and lease-purchase contracts associated with the procurement of IT services for the daily operations covering all Secretariat agencies.

  • Purchase IT related supplies and equipment for the entire Secretariat

  • Audit staff requests for purchases and price quotes for accuracy by following policies and procedures of the Commonwealth's RFR Procurement Process from submission of the request through receipt of goods and services, and securing funds and approvals.

  • With hundreds of different software licenses that EOHED owns, the IT Procurement Analyst is responsible for collecting data for the following: annual or multi-year subscription, whether or not maintenance is required, media or electronic download, concurrent or single use license, and technical or telephone support, before purchase is presented for approval.

  • Ensure that annual software license and or maintenance are renewed on time without any interruption of use and support to the end users.

  • Maintain an up-to-date electronic database of all software licenses.

  • Coordinate all hardware leases and inform appropriate IT personnel to effectively prepare replacements and or purchases.

  • Perform other duties as assigned.

Preferred Qualifications:

  • Knowledge of the principles and practices of purchasing, and the ability to translate IT technical terms into business terms for the stakeholders and accounting teams.

Ability to:

  • Understand, explain and apply the laws, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.

  • Understand and apply agency procedures and guidelines governing the purchase of supplies, materials and equipment.

  • Read and interpret documents such as contracts, bids, specifications etc.

  • Prepare general reports.

  • Work accurately with detailed information.

  • Analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.

  • Determine proper format and procedure for assembling items of information.

  • Communicate effectively and maintain accurate records

  • Follow instructions and to give instructions in a precise, understandable manner.

  • Establish and maintain harmonious working relationships with others.

  • Work independently, be adaptable and exercise sounds judgement

  • Plan, coordinate and follow-up on work

  • Create process documentation

All applicants should attach a cover letter and resume to their online submission for this position.

SALARY PLACEMENT IS DETERMINED BY YEARS OF EXPERIENCE AND EDUCATION DIRECTLY RELATED TO THE POSITION AND THE HUMAN RESOURCES DIVISION'S RECRUITING GUIDELINES. IN THE CASE OF A PROMOTIONAL OPPORTUNITY, THE SALARY PROVISIONS OF THE APPLICABLE COLLECTIVE BARGAINING AGREEMENT WILL APPLY TO (OR WILL BE UTITLIZED FOR) PLACEMENT WITHIN THE SALARY RANGE.

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional or paraprofessional experience in purchasing work, and (B) of which at least two years must have been in a professional capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's degree with a major in business administration or business management may be substituted for a maximum of one year of the required (A) experience.*

II. A Bachelor's or higher degree with a major in business administration or business management may be substituted for a maximum of one year of the required (A) experience and one year of the required (B) experience.*

  • Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience. Substitutions will be permitted for a maximum of one year of the required (B) experience.

Special Requirements:
None.

An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.


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Procurement Analyst

State Of Massachusetts