Procurement Analyst

• IMPORTANT NOTE Only those serving as a permanent Procurement Analyst

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the city.

The Bureau of Environmental Compliance's mission is the enforcement of environmental laws and regulations, which affect the health and safety of the public and environment. The Bureau of Environmental Compliance is seeking to hire a Procurement Analyst to work out of Queens, NY. The Procurement Analyst will be responsible for performing professional work of varying degrees of difficulty. The Procurement Analyst will be responsible for the processing of all of the Bureau's procurement-related goods and services as well as review. As the bureau's Procurement Analyst, the selected candidate will also manage the OTPS budget and submit New Needs accordingly.

The selected candidate's typical tasks will include but not limited to.

• Manage the Bureau's OTPS budget and monitoring expenditures on an ongoing basis to ensure that actual expenditures coincide with planned expenditures.

• Coordinate all the procurement needs such as processing purchase orders, requisitions, storehouse orders, and credit card purchases.

• Provides guidance to Project Managers regarding the best procurement method to meet the project's needs and complying with mandated policies and procedures.

• Enters and retrieves data from FMS, DMSS, Passport, and CRM databases and obtains information relating to the needs of the Bureau.

• Responsible for the processing of all payments for the Bureau and modifications of expense budgets.

• Working closely with staff within Management Services & Budget and the other Directorates to advise operational staff on procurement requirements and methods.

• Following established procedures to process orders in compliance with all NYC Procurement Policy Board (PPB) Rules and in accordance with Comptroller's Directives

• Processing the Receiving Reports associated with the above procurement methods.

• Preparing orders in a timely and accurate manner in accordance with requirements and submitting them to the Agency's Office of Procurement Management (OPM).

• Ability to work under limited supervision and to handle multiple assignments with limited time constraints and detailed oriented.

• Demonstrates personal initiative, responsibility, leadership, and flexibility.

Minimum Qualifications

1.A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or

2.An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in "1" above; or

3.A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in "1" above; or

4.A combination of education and/or experience equivalent to "1", "2", or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in "1" above.

SPECIAL NOTES:

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.

To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Preferred Skills

• NYC Procurement Software-Financial Management System (FMS) - NYC Procurement Policy Board (PPB) rules and Regulations

• Passport (Procurement and Sourcing Solutions Portal) - DMSS - OCP Requirement, NYS OGS Contracts and Storehouse

• ACCESS- Credit Card Payment System

• Strong organizational, writing and communication skills

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.