Procurement Analyst II

Under general supervision, this position performs a variety of mid-level professional, procurement and contracting duties that assists the overall operations of the Purchasing Division by working with departments to coordinate the procurement of materials, supplies, equipment and services needed for departments in order to support City operations. This position independently performs the full range of procurement duties, including developing quotes, bids, request for proposals, contractor negotiations, contract development and provides contract administration assistance to departments.

• Coordinates and performs mid-level professional administrative and programmatic work in procurement and contract administration.

• Researches and develops detailed product and/or service specifications and establishes contract terms; confers with department staff to resolve questions regarding intent and expected use of goods and services, specification definitions and scope of work statements.

• Consults on, prepares, distributes, and administers the procurement process which includes but is not limited to the development and the issuance of solicitations including quotes, bids, and requests for proposals while ensuring legal and contractual provisions are included to protect City interests;  the  issuance of addendums and meeting notes; conducts public openings; analyzes and facilitates  the  evaluation of responses and awards, and coordinates multi-departmental procurements.

• Negotiates contracts and prepares and/or reviews contract documents while ensuring legal requirements are incorporated and enforced; coordinates and confers with legal counsel and/or Procurement Manager as needed.

• Conducts research relative to products, services, and suppliers.

• Creates procurement documents and purchase recommendations for City Council award authorization.

• Attends/leads meetings, including pre-bid and post-bid debriefings and ensures compliance in the processes.

• Maintains the purchasing module of the City's integrated financial system; administers all purchase order approvals and inquiries and year-end processes; develops reports and processes, which includes reviewing and approving all purchases through the City's integrated financial system purchase order module.

• Provides related software training, guidance, and technical assistance to City staff.

• Develops Citywide purchasing programs by working with vendors.

• Conducts training and creates class materials.  Provides guidance and technical assistance to internal and external stakeholders regarding purchasing processes and procedures, the purchasing financial modules, procurement programs, contractor programs, and other City programs and trainings as required and needed.

• Assists department with the administration of purchasing related contracts.

• Administers the City's procurement card program including credit card transaction review, transaction integration with the City's financial system, enhancement of the system, training employees, and maintaining employee databases within the bank's credit card program.

• Uses the City's integrated financial system to generate blanket purchase orders, or purchase orders from assigned requisitions and distribution to internal and external customers as needed.

• Coordinates e-procurement programs.

• Promotes positive, productive work relations with City employees, elected and appointed officials, representatives from other organizations, and the general public.

• Serves as a liaison to employees, the public, private organizations, government agencies, community groups, and other organizations; provides information and assistance regarding procurement programs and services; receives and responds to complaints and questions relating to assigned areas of responsibility; reviews problems and recommends corrective actions.

• Assists with analyzing and applying for various awards such as the Excellence in Procurement (AEP) award.

• Participates in outreach activities.

• Remains current with principles, policies and legislations impacting procurement programs, and serves as a procurement expert in assisting end-user departments compliance with rules and regulations.

• Performs other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

• Associates Degree and eight (8) years recent procurement experience OR a High School Diploma/GED equivalent and fifteen (15) years recent procurement experience.

• Must obtain Certified Professional Public Buyer (CPPB) from Universal Public Procurement Certification Council (UPPCC) based on UPPCC criteria and guidelines.

• Strong written, verbal, and presentation skills and the ability to convey complex information.

• Must be results-oriented, organized, and detail-oriented with good problem-solving, record-keeping and critical thinking skills.

• Experience with enterprise resource planning systems (ERP) and electronic purchasing systems, such as JDE and MITN.

• Intermediate proficiency with office computers and related business applications.

• Experience with basic accounting procedures and practices.

PREFERRED QUALIFICATIONS

• Bachelor's Degree in Business, Public Administration, Finance, Accounting or a related field.

PHYSICAL AND WORK ENVIRONMENT

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law.  Requests for reasonable accommodation should be submitted to the Human Resources Department.

• This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.

• Work has standard vision requirements.

• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.

• Hearing is required to perceive information at normal spoken word levels.

• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.

• Work has no exposure to environmental conditions.

• Work is generally in a moderately noisy office setting (e.g. business office, light traffic).

Examination Information:

Performance Test:  To evaluate skill with Excel, Word and PowerPoint (70% passing).

Oral Evaluation of Qualifications:  To evaluate technical knowledge, decision-making/problem solving skills, employment history, communication skills, and other factors related to successful performance in this position.

Note:  The above examination information may be modified for this or future postings.  

APPLICATION PROCESS

Please complete an on-line application, located on the City's website at http://www.rochesterhills.org. This position is posted until filled however, first consideration will be given to applicants who apply by 5:00 p.m., Friday, April 26, 2024.

Note Regarding Starting Wage:  Each position at the City of Rochester Hills has an assigned Pay Grade consisting of 6 steps.  New employees generally start at Step 1 to allow for growth and wage progression, aligned with the City's annual review process. The City will evaluate the applicant's skills and experience to determine whether a higher Step placement is appropriate.

We value diversity, equity and inclusion as a foundation for innovation and seek candidates who represent a variety of backgrounds and perspectives.