Procurement Analyst I Or II

JOB INFORMATION

The Office of Procurement & Contracting is a customer service office that relies on teamwork and mastery of the Procurement Code in order to effectively and efficiently lead agencies through the purchase of their requirements. While mostly a self-starting, autonomous position, this position also works in a team mentality with the rest of the Procurement & Contracting team. Although the candidate will have ample experience in the field of construction procurement, this position will have a series of mentors for support through the probation period. Flexible work hours and telework may be available after the probationary period.

Exempt; full-time; 40 hours per week; Monday

• Friday; 8:00 a.m.

• 5:00 p.m.; full benefits;2 vacancies

This professional, administrative position works with the Procurement & Contracting team and is responsible for the implementation and management of procurement contracts and pricing agreements. In addition, this team member uses knowledge of commodities, professional purchasing methods and procedures to arrange the purchase of specified materials, supplies and equipment for County government. Interpersonal communication, technical and professional writing, and negotiation skills are essential to this position. A team-focused approach makes this a fun team to work with and our team works with every division and level of County government. This is an entry-level position and extensive training will be provided. This position has growth opportunity after certification and experience is received. Direction may be given to support staff within the department. Supervision is received from the Procurement Supervisor and Director of Procurement and Contracting.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:

Frederick County offers an extensive compensation package to reflect how much we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment

• 15 days of Sick leave with unlimited annual carryover

• 11 paid scheduled holidays, plus 2 additional floating holidays

• Day 1 coverage of comprehensive Medical Insurance Plan option to include generous County HSA contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending

• 100% County paid 2x annual salary Group Term Life Insurance benefit

• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program

• Generous Tuition Reimbursement Program

• County and Employee funded Defined Benefit Pension Plan

• Vesting after 5 years of service

• Additional service credit for eligible previous public service, military service, etc.

Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, etc.

For more information, visit ourbenefitspage on the Frederick County Governmentjob opportunities webpage.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Identify, recruit and pre-qualify service providers and suppliers; prepare solicitation documents (RFPs, IFBs and quotes) for issuance to prospective offerors and bidders

• Chair pre-bid and pre-proposal meetings; participate in pre-bid site visits; receive bids; conduct bid openings; coordinate appropriate distribution to technical evaluators

• Coordinate technical reviews/evaluations of bids; conduct bid evaluation and tabulation; lead price negotiations; prepare bid award recommendations

• Perform price and cost analyses of bid submittals and proposed change orders; coordinate equitable pricing of and agreement on change orders

• Monitor supplier/vendor status and performance directly and through communication with requisitioners

• Develop and distribute internal procurement status reports; conduct presentations to management on procurement activity

• Develop and maintain official documentation of all procurement actions; ensure compliance of purchasing operations with Federal, State, local and County rules and regulations

• Support business development initiatives and proposal preparation activities; assist in pricing determinations and recommendations for utilization of suitable suppliers and vendors

• Participate in pre-procurement planning with internal clients; review usages to determine where contractual agreements are economically advantageous; coordinate/consolidate the needs of various departments to achieve economies in commodity costs and processing costs; develop, coordinate and report to Director on cost reduction efforts

OTHER DUTIES:

• With required approvals, prepare and issue purchase orders, award and administer contracts, and coordinate supplier/vendor acceptance

• Coordinate responses to requests for clarification and/or information; facilitate appropriate resolution of disputes and supplier/vendor performance problems; respond to inquiries and requests from project management and operations counterparts

• Review purchase requisitions to ensure accuracy, compatibility and consistency with procurement policies, practices and risk mitigation strategies; promote adherence to County procurement policies and practices by participating in internal trainings for employees

• Perform other related duties as required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS AND REQUIREMENTS

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Procurement Analyst I Requirements:

• Bachelor's degree

• Minimum 2 years of business support work experience

• NOTE: A combination of relevant education, work experience and/or certification may be considered towards the overall requirements of this position.

Procurement Analyst II Requirements:

• Bachelor's degree

• Minimum 4 years of business support work experience, which must include a minimum of 2 years experience in government procurement or contracting

• NOTE: A combination of relevant education, work experience and/or certification may be considered towards the overall requirements of this position.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of legal requirements governing public works construction

• Considerable knowledge of purchasing principals, methods and practices

• Knowledge of construction and engineering documents, including "front end" documents

• Ability to effectively read and understand contracting plans/documents

• Ability to effectively access and utilize the Microsoft Office Suite applications

• Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision

• Ability to develop and maintain effective working relationships with co-workers, elected officials, vendors and the general public

• Strong and effective spoken and written (English) communication skills, including the ability to effectively plan, prepare and present information before varied audiences

PREFERENCE MAY BE GIVEN FOR:

• Experience working with an automated procurement system

• Related experience in municipal/local government

• Experience writing Requests for Proposals with little to no assistance in determination of specifications

• Professional certification i.e.Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Professional in Supply Management (CPSM), Certified Purchasing Card Professional (CPCP)

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is constantly sitting; rarely walking, climbing, stooping, lifting up to 20 pounds, and performing repetitive motions.

• While working in this position, the employee is constantly indoors; rarely outdoors, walking on uneven ground, and wearing protective equipment.

ADDITIONAL INFORMATION / EXAMINATION PROCESS

• Ability to provide own transportation, as needed

• Available for varied working hours and workdays as needed to accommodate meetings and other departmental commitments

EXAMINATION PROCESS (may include):

1. An evaluation of training and experience

2. One or more interviews