Procurement Analyst 1-2

About this position 

The Procurement Analyst performs advance procurement duties for the Finance Department of the Southeast Louisiana Flood Protection Authority - East (SLFPA-E).

The SLFPA-E has a combined budget of $55 million and encompasses a number of funds expenditure types and income sources. Properties and facilities include 192 miles of floodwall, 252 floodgates, 3 pumping stations, and 8 marine navigational complex gates. The accounting system tracks expenditures across 8 dimensions including Fund, Department, Function, Activity, Grant, Project, Location, and Equipment type. This cost accounting system adds orders of magnitude of sophistication and maintenance requirements. In addition, the SLFPA-E is made up for 4 different agencies (Orleans Levee District, East Jefferson Levee District, Lake Borgne Basin Levee District, and the Southeast LA Flood Protection Authority-East) and contains a complex system of intercompany billing and cost allocations across each of the agencies.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Acting Decisively: The ability to make decisions quickly and effectively.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

NOTE REGARDING THE ADVERTISED PAY:

This position participates in a Career Progression Group (CPG) and may be filled as a Procurement Analyst 1-2. The qualifications of the candidate selected will determine the level at which the vacancy is filled. This position provides the opportunity to advance within this job series.

The actual starting salary depends on the education and experience of the selected applicant.

Please click on the below links to learn more about each job level:

Procurement Analyst 1

Procurement Analyst 2

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Shannon West

504-286-3132

swest@floodauthority.org

MINIMUM QUALIFICATIONS:

A baccalaureate degree.

SUBSTITUTIONS:

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

 NOTE:

Any college hours or degree must be from an accredited college or university.

FUNCTION OF WORK:

To procure goods and/or services that are outside of the scope of the Office of State Procurement.

LEVEL OF WORK:

Entry.

SUPERVISION RECEIVED:

Direct from a Procurement Supervisor or Procurement Manager. Other reporting relationships may be approved by State Civil Service.

SUPERVISION EXERCISED:

None.

LOCATION OF WORK:

May be used by all state agencies with procurement functions that are outside of the scope of the Office of State Procurement.

JOB DISTINCTIONS:

Differs from Procurement Analyst 2 by the absence of experienced-level professional procurement duties.  40% Procurement

• Procures materials, supplies and equipment via requisition and purchase order generation via Pronto, consolidating like items where possible to promote maximum economic benefit for the agency through centralized procurement to ensure compliance with state and agency guidelines as budgetary limitations
• Processes requisitions received for standard materials, equipment, and services as well as highly technical or specialized materials, equipment or services that require research and specification development
• Ensures purchase and receipt of needed items while acquiring competitive pricing for desired quality via phone, email or public advertisement then award to the most responsive and responsible bidder
• Generates and processes requisitions for the replenishment of inventory items for the agency to maintain proper levels of general operating materials and supplies
• Performs job duties of Procurement Supervisor in his/her absence
• Establishes bid listings by item and or service classification to ensure competition through proper vendor selection
• Procures emergency materials, supplies, equipment, food, and any services needed during hurricane, high water, or for emergency repairs to facilities, flood structures or pumping stations

30% Vendor Relations

• Communicates with vendor representatives to obtain product information needed to determine specifications for standard and technical parts, supplies and equipment purchases
• Participates in demonstrations of vendor products, handle product complaints or discrepancies with invoicing and/or deliveries
• Corresponds with vendors via phone, e-mail, or meeting to determine product information, price, and availability
• Coordinates with Accounts Payable exchanges, returns, or cancellations of items which affects purchase orders and/or invoices due to price differences or discrepancies
• Coordinates with budget analysts applicable coding corrections on purchase orders to assure charges are applied to the proper account
• Arranges for the service and repair of equipment used at the agency while assuring proper vendor compliance with insurance (CO's)
• Assists agency personnel in resolving issues with problems associated with items and or services procured
• Advises agency personnel and vendors of current procurement laws, policies and procedures that need to be followed

30% Inventory, Product Evaluation & Storeroom Maintenance

• Meets with Procurement staff to audit inventory items and determine proper min/max levels • Reviews and analyzes manufacturer's specifications for determining accuracy of inventory items needed or the need for change of such items if necessary, and if so, make the change in the database