Procurement Agent II

General Information

Work Location: 1112 Manatee Ave W, Bradenton, Florida 34205

Work Hours: Monday

• Friday 8:00am

• 5:00pm

Performs technical and professional work at an intermediate level in the acquisition of services, construction, technology, supplies, and goods, including relevant routine administrative tasks. Drafts and reviews solicitation documents, determines method of acquisition, and analyzes solicitation responses.

WORKING CONDITIONS:

Indoor/Office environment; high noise environment while performing certain responsibilities. Lifting equipment up to 50 lbs. alone; up to 100 lbs. with assistance.

Job Description

Essential Functions: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Manages a high volume of diverse and complex work, including coordination of activities to meet County deadlines and directly interacting with County officials and department heads.

Engages in procurement planning with County departments staff. Works with departments to obtain specifications and assists with development and review to ensure specifications are clear, concise, and unambiguous.

Uses multiple standard solicitations, agreements, and other procurement related template documents for the procurement of goods, services, supplies, technology and construction.

Schedules and facilitates information conferences, site visits, bid openings, evaluation committee meetings, and negotiations.

Performs in-depth due diligence to determine bid and proposal responsiveness and responsibility, evaluates pricing, and prepares recommendations for award.

Negotiates contracts for goods, services, technology, supplies, and construction.

Maintains timely and accurate communications with County department staff to understand their priorities and provides status of pertinent purchase requests.

Assists County staff with supplier performance issues and provides direction accordingly.

Communicates purchasing policies and procedures to County staff and the supplier community.

Provides concise responses to complex requests for information related to procurement.

Prioritizes assigned work to meet the changing needs of the County. Continually monitors status of assigned work and re-prioritizes work in progress, as required.

Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up.

Maintains current knowledge of trends and developments regarding governmental purchasing procedures, regulatory changes, and new technologies.

Maintains the integrity of the public procurement process.

Performs other related work (including weather or other emergency event duties) as required.

Minimum Qualifications

Bachelor's degree in business administration, management, public administration, or related field. A comparable combination of work experience and training may be substituted for education requirements.

Three (3) or more years of progressively responsible experience in a procurement position providing direct procurement services related to the acquisition of goods, services, technology, supplies and construction.

Valid driver license required with valid Florida driver license required within 30 days of hire.

More

Note: As part of the pre-employment interviews, may be required to demonstrate ability to read and comprehend solicitation responses, contract documents, as well as skill in writing legally sufficient documents in a compelling and concise manner.

Certified Public Professional Officer (CPPO), Certified Public Professional Buyer (CPPB), Certified Professional in Supply Management (CPSM), NIGP Certified Procurement Professional (NIGP-CPP), or other nationally recognized procurement, contracts or project management certification desired.

KNOWLEDGE/ABILITIES/SKILLS:

Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines. Accurate, detail-oriented, and organized. Able to resolve difficult and sometimes complex situations and problems.

Demonstrated ability to read and comprehend lengthy and complex contracts or descriptions of programs and write competitive solicitations or justifications for non-competitive purchases in a compelling and concise manner. (Such skills may be evaluated through pre-employment exercises during the interview process.)

Able to perform routine to moderately complex mathematical computations and tabulations accurately and efficiently.

Strong knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities.

Strong knowledge and understanding of computer systems and software applications required to perform job duties.

Strong verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with staff, management, vendors, the general public, and other stakeholders. Able to influence others regarding facts, policies, and practices.

Works independently with limited supervision

Veterans Preference

In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.

EEO/ADA Statement

Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.

Drug-Free Workplace

Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.

Emergency Response/Recovery Activities

All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.

Full Time Positions

Employee Assistance Program (EAP):

• ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.

• LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.

• Five (5) free visits annually for employees and covered family members.

Wellbeing Benefits:

• Wellness/Health Coaches (5 Free per year)

• On-site Fitness Centers for you and your dependents with 24/7 access

• Personal Training (5 Free per year)

• Pharmacy Technician

• Group Fitness Classes

• Musculoskeletal Physical Therapy Management

• Diabetes Care Program

• Registered Dietician (5 Free per year)

• Massages with licensed therapist (small copay)

Miscellaneous Benefits:

• Workers' Compensation

• Training/Seminars

• Premium Pay Differentials/Career Ladders

• Government employee discounts at many retailers and attractions

• Access to Manatee County Library Services (books, digital services, tools, museum passes).

Paid Time Off:

• 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.

• Three (3) Personal Holidays

• Personal Sick Leave

• Family Sick Leave

• Sick Leave Bank (Donated Hours)

• Professional Medical Appointment Leave

• Bereavement Leave

• Military Leave

• Military Training Leave

• FMLA

Vacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.

Years of Service Vacation Days

0-5 16.25 days

6-10 19.50 days

11+ 22.75 days

• Earn an additional day of vacation every six (6) consecutive months of no sick leave.

Insurance:

• Award-winning Health Plan with deductibles as low as $0.

• Dental Insurance

• Vision Insurance

• Prescription Insurance

• Life Insurance (6 times salary at low cost)

• Long-term and Short-term Disability Insurance

Retirement:

• Florida Retirement System (FRS) with Pension Plan and Investment Plan options.

• 457b Tax Deferred and ROTH account options through Voya.

• FRS Webinars

• Free financial guidance with licensed, non-commissioned financial planner

Career Wellness:

• Professional Leadership Programs

• Instructor-Led and eLearning Training

• Premium Pay Differentials/Career Ladders

• Career Counseling

• Toastmasters

• Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)

• Employee Recognition Programs with monetary and time-off awards

Education Benefits:

• Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.

• Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.

• Public Service Loan Forgiveness (PSLF)

Flexible Spending Account:

• Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.

Permanent Part Time

• Benefits

Employee Assistance Program (EAP):

• ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.
• LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.

Miscellaneous Benefits:

• Workers' Compensation

• Training/Seminars

• Fitness Center Access for employee only

• FRS options

• Premium Pay Differentials/Career Ladders

• Government employee discounts at many retailers and attractions

• Access to Manatee County Library Services (books, digital services, tools, museum passes).

Paid Time Off:

• 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.

• Three (3) Personal Holidays

• Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.

per pay-period basis, any work schedule less that this will be earned on

a pro-rated basis

01

VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.

Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.

Note: "See Resume" is not acceptable.

Identify all gaps not related to medical reasons.

• I acknowledge the above statement

02

If you are claiming Veteran's Preference, please check category of eligibility

• A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of Defense

• The spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign power

• A wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible)

• An un-remarried widow or widower of a Veteran who died of a service-connected disability

• The mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of Defense

• A current member of any reserve component for the United States Armed Forces or the Florida National Guard

• A veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility)

• Not claiming Veteran's Preference

03

Which level of education have you achieved?

• No high school equivalency

• High school graduate/equivalent

• Associates degree

• Bachelors degree

• Masters degree

04

In what field did you major ?

• None

• Business Administration

• Public Administration

• Management

• or Related Field

05

How many years of verifiable experience in a professional procurement position providing direct procurement services related to the acquisition of goods, services, technology, supplies or construction

• None
• 1 Year
• 2 Years
• 3 Years
• 4 Years
• 5 Years
• 6 Years
• 7 Years
• 8+ Years

06

How many years of experience do you have in reading and interpreting specification documents?

• None
• 1 Year
• 2 Years
• 3 Years
• 4 Years
• 5+ Years

07

How many years of experience do you have in drafting legally sufficient documents?

• None
• 1 Year
• 2 Years
• 3 Years
• 4 Years
• 5+ Years

08

Do you possess a nationally recognized professional certification/license in procurement, project management, law, or other similar discipline (check all that apply)?

• CPPB

• CPPO

• CPSM

• CPM

• CPP

• CSCP

• PMP/PMI

• NIGP-CPP

• Other

• None

Required Question

Agency Manatee County Government

Address