Processing Archivist

Position Information

Classification Title Librarian AC FLSA Faculty Rank Open Rank Contract Type Fiscal (12 mo.) Tenure Status Non-Tenure Track Minimum Qualifications

Minimum Qualifications

An ALA-accredited master's degree in librarianship/information science or foreign equivalent, or a master's degree in a subject area related to archival work.

Position Summary

The Processing Archivist is responsible to the Associate University Librarian for Special Collections Libraries and collaborates heavily with the University Archivist and Russell Library Head of Arrangement and Description. Responsibilities include maintaining policies and procedures for accessioning incoming collections; overseeing workflows for processing; collaborating with the other unit heads and processing assistants to develop processing plans and priorities; ensuring timely access to and discoverability of all archival collections. The Processing Archivist supervises one full-time classified staff position, graduate assistants, and student interns. This position also participates in reference activities by serving on the Special Collections Libraries Reference Desk and Reading Room Desk. Some evening and weekend work is required. UGA librarians are non-tenured faculty members working on 12-month contracts.

UGA offers an attractive benefits program including a choice of health and retirement plans, dental plan, vision plan, tuition remission, paid relocation, 21 days annual leave, 12 days sick leave, and 13 paid holidays.

Additional Requirements

Additional Qualifications

Candidates will be considered at the rank of Librarian or Archivist II, III, or IV.

• To be considered at the level of Librarian/Archivist II, candidates must have 2 years of professional experience after completion of their master's degree in librarianship/information science, or 2 years of professional experience after completion of their master's degree in a subject area related to archival work and ACA certification for archivists

• To be considered at the level of Librarian/Archivist III, candidates must have 5 years of professional experience after completion of their master's degree in librarianship/information science, or 5 years of professional experience after completion of their master's degree in a subject area related to archival work and ACA certification for archivists

• To be considered at the level of Librarian/Archivist IV, candidates must have 10 years of professional experience after completion of their master's degree in librarianship/information science, or 10 years of professional experience after completion of their master's degree in a subject area related to archival work and ACA certification for archivists

For more information about the requirements for the Librarian and Archivist ranks, please see the Guidelines for Librarian/Archivist Faculty Rank and Promotion: https://www.libs.uga.edu/employee-resources/committees/promotion/ranks

Relevant/Preferred Education, Experience, Licensure, and/or Certification

• Two or more years of experience in archives or special collections arranging and describing archival collections

• Two or more years of experience managing and or supervising the work of others.

Preferred Knowledge, Skills, Abilities and/or Competencies

• Commitment to fostering collaboration.

• Comfortable working with a goal driven, deadline-oriented environment, that occasionally includes shifting priorities.

• Familiarity with LCSH, DACS and Dublin Core.

• Strong attention to detail.

• Working knowledge of computers and software programs, including Windows Office suite.

• Demonstrated effectiveness in establishing and maintaining successful working relationships with co-workers, donors, and patrons. Effective oral and written communication skills.

• Working knowledge of the ArchivesSpace database.

• Ability to read historical handwritten manuscripts.

Physical Demands

Packs, lifts, and unloads boxes of archival materials that weigh approximately 30-40 lbs. Works with materials that may include dust, book mold, or other related contaminants.

Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a responsibility of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Oversees and participates accessioning, processing, and preserving archival materials in all formats according to departmental and national standards in collaboration with the University Archivist, Russell Library Head of Arrangement and Description, Media Archive, and Digital Archivist. Participates in the development of policies and procedures for accessioning incoming collections including coordinating donor and UGA Foundation paperwork.

• Oversees the creation and updating of accession and resource records in ArchivesSpace and uploading records to the public finding aids portal; and collaborates with the Cataloging Department to ensure accurate collection level MARC records that link to the appropriate finding aids, audiovisual inventories, and digitized collections. Ensures that incoming collections are processed and available for public use in a timely manner.

• Supervises one full-time classified staff position, graduate assistants, and student interns by training, developing, and mentoring staff through effective communication, promotion of continuing education opportunities, and a collaborative work environment.

• Participates in the acquisition of collections including communicating with donors and packing and transferring materials.

• Provides reference service to the University community and the general public by participating in staffing the public service desk and reading room.

• Contributes to the mission of the Special Collections Libraries, and the UGA Libraries as a whole, by actively participating in the development and evaluation of departmental policies and services, serving on appropriate departmental and Libraries' committees, and maintaining an awareness of changes in the organization and the university community.

• Participates in library-wide communication by reading, responding to, and initiating information transmitted via the Libraries' listserv and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

• Develops and maintains professional skills by participating in continuing education and professional development activities such as conferences, workshops, and committee work; by conducting research or writing for publication; or by engaging in other creative and learning activities.

• Maintains flexibility and awareness of changes in department by assuming other duties and responsibilities as assigned.

Percentage Of Time 100

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you find out about this position at the UGA Libraries?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter

• List of References with Contact Information

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.